Montecito Community Development District

Meeting Agenda December 7, 2022

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November 30, 2022

Montecito
Community Development District
219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

Board of Supervisors Montecito
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of the Montecito Community Development District will be held Wednesday, December 7, 2022, at 5:00 PM at the Montecito Beach Club, 208 Montecito Drive, Satellite Beach, Florida.

Following is the advance agenda for the meeting:

Audit Committee Meeting
Roll Call
Public Comment Period
Review of Proposals and Tally of Audit Committee Members Rankings
DiBartolomeo, McBee, Hartley & Barnes
Grau & Associates
Adjournment

Roll Call

Board of Supervisors Meeting

Public Comment Period
Organizational Matters
Administration of Oath of Office to Newly Elected Supervisor
Election of Officers
Consideration of Resolution 2023-03 Electing Officers
Approval of Minutes of the October 24, 2022 Board of Supervisors Meeting and of the October 24, 2022 Audit Committee Meeting
New Business Items
	Acceptance of Audit Committee Recommendation and selection of #1 Ranked Firm to Provide Auditing Services for the Fiscal Year 2022
Amenity Center Kitchen Policy - Added
Landscape Vendor Presentations and Q&A - Added
Staff Reports
District Counsel
District Engineer
District Manager
Consideration of Check Register(s)
Balance Sheet and Income Statement
Facility Manager
Supervisor’s Requests
Adjournment

The balance of the agenda will be discussed at the meeting. In the meantime, if you have any questions, please contact me.

Sincerely,
Jeremy LeBrun
Jeremy Lebrun District Manager

CC: District Counsel Enclosures

Audit Committee

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Montecito CDD Auditor Selection	
	
Ability of Personnel (20 pts)	
Proposer's Experience (20 pts)	
Understading of Scope of Work (20 pts)	
Ability to Furnish the Required Services (20 pts)	

Price (20 pts)	
Total Points Earned	
Ranking
(1 being highest)	
					
2022- $3,950			
DiBartolomeo, McBee,					2023- $4,150
2024- $4,200			
Hartley & Barnes					2025- $4,350
2026- $4,550			
					Total: $21,200			
					
2022- $4,200			
					2023- $4,300			
Grau & Associates					2024- $4,400
2025- $4,500			
					2026- $4,600			
					Total: $22,000			

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Montecito Community Development District

Proposer

DiBartolomeo, McBee, Hartley & Barnes, P.A. Certified Public Accountants
2222 Colonial Road, Suite 200 Fort Pierce, Florida 34950 (772) 461-8833
591 SE Port St. Lucie Boulevard Port Saint Lucie, Florida 34984 (772) 878-1952

Contact:

Jim Hartley, CPA Principal

TABLE OF CONTENTS

Letter of Transmittal Professional Qualifications
Professional Staff Resources	1-2
Current and Near Future Workload	2
Identification of Audit Team	2
Resumes	3-5
Governmental Audit Experience	6
Additional Data
Procedures for Ensuring Quality Control & Confidentiality	7
Independence	7-8
Computer Auditing Capabilities	8
Contracts of Similar Nature	9
Technical Approach
Agreement to Meet or Exceed the Performance Specifications	10
Tentative Audit Schedule	11
Description of Audit Approach	12-15
Proposed Audit Fee	16

DMHB

DIBARTOLOMEO, MCBEE, HARTLEY & BARNES, P.A.
CERTIFIED PUBLIC ACCOUNTANTS

Montecito
Community Development District Audit Selection Committee

Dear Committee Members:

We are pleased to have this opportunity to present the qualifications of DiBartolomeo, McBee, Hartley & Barnes, P.A. (DMHB) to serve as Montecito Community Development District’s independent auditors. The audit is a significant engagement demanding various professional resources, governmental knowledge and expertise, and, most importantly, experience serving Florida local governments. DMHB understands the services required and is committed to performing these services within the required time frame. We have the staff available to complete this engagement in a timely fashion. We audit several entities across the State making it feasible to schedule and provide services at the required locations.
Proven Track Record— Our clients know our people and the quality of our work. We have always been responsive, met deadlines, and been willing to go the extra mile with the objective of providing significant value to mitigate the cost of the audit. This proven track record of successfully working together to serve governmental clients will enhance the quality of services we provide.
Experience—DMHB has a history of providing quality professional services to an impressive list of public sector clients in Florida. We currently serve a large number of public sector entities in Florida, including cities, villages, special districts, as well as a large number of community development districts. Our firm has performed in excess of 100 community development district audits. In addition, our senior management team members have between 25 and 35 years experience in serving Florida governments. DMHB is a recognized leader in providing services to governmental and non-profit agencies within the State of Florida. Through our experience in performing audits, we have been able to increase our audit efficiency and therefore reduce cost. We have continually passed this cost saving on to our clients and will continue to do so in the future. As a result of our experience and expertise, we have developed an effective and efficient audit approach designed to meet or exceed the performance specifications in accordance with audit standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States with minimal disruption to your operations. Our firm has frequent technical updates to keep our personnel informed and up to date on all changes that are occurring within the industry.

2222 Colonial Road, Suite 200 Fort Pierce, Florida 34950772-461-8833  Fax: 772-461-8872 591 S.E. Port St. Lucie Blvd., Port St. Lucie, Florida 34984772-878-1952Fax: 772-878-1709
Member AICPA	Member AICPA Division for CPA Firms	Member AICPA Private Company Practice Section

WWW.DMHBCPA.NET

Timeliness – In order to meet the Districts needs, we will perform interim internal control testing by January 31st from unaudited preliminary general ledgers provided. The remaining testing will be completed no later than May 1st. We will also review all minutes and subsequent needs related to the review of the minutes by January 31st. Follow up review will be completed as necessary.

Communication and Knowledge Sharing— Another driving force behind our service approach is frequent, candid and open communication with management with no surprises. During the course of the audit, we will communicate with management on a regular basis to provide you with a status report on the audit and to discuss any issues that arise, potential management letter comments, or potential audit differences.

In the accompanying proposal, you will find additional information upon which you can evaluate DMHB’s qualifications. Our full team is in place and waiting to serve you. Please contact us at 2222 Colonial Road, Suite 200 Fort Pierce, FL 34950. Our phone number is (772) 461-8833. We look forward to further discussion on how our team can work together with you.

Very truly yours,

DiBartolomeo, McBee, Hartley & Barnes, P.A.

PROFESSIONAL QUALIFICATIONS

DiBartolomeo, McBee, Hartley & Barnes, P.A. is a local public accounting firm with offices in the cities of Fort Pierce and Port St. Lucie. The firm was formed in 1982.

Professional Staff Resources

Our services will be delivered through personnel in both our Port St. Lucie and Ft. Pierce offices, located at 591 S.E. Port St. Lucie Blvd., Port St. Lucie, FL 34984 and 2222 Colonial Road, Suite 200, Fort Pierce, Florida 34950, respectively. DMHB has a total of 19 professional staff including 9 with extensive experience serving governmental entities.

Professional Staff	Number of	
Classification	Professionals	
Partner	4	
Managers	2	
Senior	2	
Staff	11	
	19	

DiBartolomeo, McBee, Hartley & Barnes provides a variety of accounting, auditing, tax litigation support, estate planning, and consulting services. Some of the governmental, non-profit accounting, auditing and advisory services currently provided to clients include:

Annual financial and compliance audits including Single Audits of State and Federal financial assistance programs under the OMB A-133 audit criteria

Issuance of Comfort Letters, consent letters, and parity certificates in conjunction with the issuance of tax-exempt debt obligations, including compiling financial data and interim period financial statement reviews

Assisting in compiling historical financial data for first-time and subsequent submissions for the GFOA Certificate of Achievement for Excellence in Financial Reporting

1

PROFESSIONAL QUALIFICATIONS (CONTINUED)

Professional Staff Resources (Continued)

Audits of franchise fees received from outside franchisees

Preparation of annual reports to the State Department of Banking and Finance

Audits of Internal Controls – Governmental Special Project

Assistance with Implementation of current GASB pronouncements

Current and Near Future Workload
In order to better serve and provide timely and informative financial data, we have comprised an experienced audit team. Our present and future workloads will permit the proposed audit team to perform these audits within the time schedule required and meet all deadlines.

Identification of Audit Team

The team is composed of people who are experienced, professional, and creative. They fully understand your business and will provide you with reliable opinions. In addition, they will make a point to maintain ongoing dialogue with each other and management about the status of our services.

The auditing firm you select is only as good as the people who serve you. We are extremely proud of the outstanding team we have assembled for your engagement. Our team brings many years of relevant experience coupled with the technical skill, knowledge, authority, dedication, and most of all, the commitment you need to meet your government reporting obligations and the challenges that will result from the changing accounting standards.

A flow chart of the audit team and brief resumes detailing individual team members’ experience in each of the relevant areas follow.

Jim Hartley, CPA – Engagement Partner (resume attached) Will assist in the field as main contact

Jay McBee, CPA – Technical Reviewer (resume attached) Christine Kenny, CPA – Senior (resume attached)

2

Jim Hartley
Partner – DiBartolomeo, McBee, Hartley & Barnes

Experience and Training

Jim has over 35 years of public accounting experience and would serve as the engagement partner. His experience and training include:

35 years of non-profit and governmental experience.
Specializing in serving entities ranging from Government to Associations and Special District audits.
Has performed audits and advisory services for a variety of public sector entities.
Has extensive experience performing audits of federal grant recipients in accordance with the Single Audit Act and the related Office of Management and Budget (OMB) guidelines.
Experienced in maintaining the GFOA Certificate of Achievement.
120 hours of CPE credits over the past 3 years.

Recent Engagements

Has provided audit services on governmental entities including towns, villages, cities, counties, special districts and community development districts. Jim has assisted with financial statement preparation, system implementation, and a variety of services to a wide range of non-profit and governmental entities. Jim currently provides internal audit and consulting services to governmental entities and non-profit agencies to assist in implementing and maintaining “best practice” accounting policies and procedures. Jim provides auditing services to the Fort Pierce Utilities Authority, St. Lucie County Fire District, City of Port St. Lucie, Tradition CDD #1 – 10, Southern Groves CDD #1-6, Multiple CDD audits, Town of St. Lucie Village, Town of Sewall’s Point, Town of Jupiter Island along with several other entities, including Condo and Homeowner Associations.

Education and Registrations

Bachelor of Science in Accounting – Sterling College.
Certified Public Accountant

Professional Affiliations

Member of the American Institute of Certified Public Accountants
Member of the Florida Institute of Certified Public Accountants
Member of the Florida Government Finance Officers Association

Volunteer Service

Treasurer & Executive Board - St. Lucie County Chamber of Commerce
Budget Advisory Board - St. Lucie County School District
Past Treasurer - Exchange Club for Prevention of Child Abuse & Exchange Foundation Board
Board of Directors – State Division of Juvenile Justice

Jay L. McBee
Partner – DiBartolomeo, McBee, Hartley & Barnes

Experience and Training

Jay has over 45 years of public accounting experience and would serve as the technical reviewer on the audit. His experience and training include:

45 years of government experience.
Specializing in serving local government entities.
Has performed audits and advisory services for a variety of public sector entities including counties, cities, special districts, and school districts.
Has experience performing audits of federal grant recipients in accordance with the Single Audit Act and the related Office of Management and Budget (OMB) guidelines, including Circular A-133 and the Rules of the Auditor General.
Has extensive experience in performing pension audits.
Experienced in developing and maintaining the GFOA Certificate of Achievement.
120 Hours of relevant government CPE credits over the past 3 years.
Experience in municipal bond and other governmental-financing options and offerings.

Recent Engagements

Has provided auditing services on local governmental entities including towns, villages, cities, counties, special district and community development districts. Jay has assisted with financial preparation, system implementation, and a variety of government services to a wide range of governmental entities. Jay currently provides auditing services to the City of Port St. Lucie, City of Okeechobee Pension Trust Funds, St. Lucie County Fire District Pension funds, along with several other non-profit and governmental entities.

Education and Registrations

Bachelor of Science in Accounting and Quantitative Business Management – West Virginia University.
Certified Public Accountant

Professional Affiliations

Member of the American Institute of Certified Public Accountants
Member of the Florida Institute of Certified Public Accountants
Member of the Florida Government Finance Officers Association

Volunteer Service

Member of the St. Lucie County Citizens Budget Committee
Finance committee for the First United Methodist Church
Treasurer of Boys & Girls Club of St. Lucie County

Christine M. Kenny, CPA
Senior Staff – DiBartolomeo, McBee, Hartley & Barnes
Experience and training
Christine has over 18 years of public accounting experience and would serve as a senior staff for the Constitutional Officers. Her experience and training include:

18 years of manager and audit experience.
Has performed audits and advisory services for a variety of public sector entities including counties, cities, towns and special districts.
Has experience performing audits of federal grant recipients in accordance with the Single Audit Act and the related Office of Management and Budget (OMB) guidelines, including Circular A-133 and the Rules of the Auditor General.
100 hours of relevant government CPE credits over the past 3 years.

Recent Engagements

Has provided audit services on governmental entities including towns, villages, cities and special districts. Christine has assisted with financial statement preparation, system implementation, and a variety of services to a wide range of non-profit and governmental entities. Christine currently provides services to multiple agencies to assist in implementing and maintaining “best practice” accounting policies and procedures.
Engagements include St. Lucie County Fire District, City of Fort Pierce, Town of Sewall’s Point, and Town of St. Lucie Village.

Education and Registrations

Bachelor of Science in Accounting – Florida State University
Professional Affiliations
Active Member of the Florida Institute of Certified Public Accountants
Active Member of the American Institute of Certified Public Accountants
Member of the Florida Government Finance Officers Association

PROFESSIONAL QUALIFICATIONS (CONTINUED)

Governmental Audit Experience

DiBartolomeo, McBee, Hartley & Barnes, P.A., through its principals and members, has provided continuous in-depth professional accounting, auditing, and consulting services to local government units, nonprofit organizations, and commercial clients. Our professionals have developed considerable expertise in performing governmental audits and single audits and in preparing governmental financial statements in conformance with continually evolving GASB pronouncements, statements, and interpretations. All of the public sector entities we serve annually are required to be in accordance with GASB pronouncements and government auditing standards. We currently perform several Federal and State single audits in compliance with OMB Circular A- 133 and under the Florida Single Audit Act. Our professionals are also experienced in assisting their clients with preparing Comprehensive Annual Financial Reports (GFOA).

All work performed by our firm is closely supervised by experienced certified public accountants. Only our most seasoned CPA’s perform consulting services. Some of the professional accounting, auditing, and management consulting services currently provided to our local governmental clients include:

Annual financial and compliance audits including Single Audits of State and Federal financial assistance programs under OMB A-133 audit criteria and the Florida Single Audit Act
Assisting in compiling historical financial data for first-time and supplemental submissions for GFOA Certificate of Achievement of Excellence in Financial Reporting
Audits of franchise fees received from outside franchisees
Assistance with Implementation of GASB-34
Internal audit functions
Fixed assets review and updating cost/depreciation allocations and methods

ADDITIONAL DATA

Procedures for Ensuring Quality Control & Confidentiality

Quality control in any CPA firm can never be taken for granted. It requires a continuing commitment to professional excellence. DiBartolomeo, McBee, Hartley & Barnes is formally dedicated to that commitment.

In an effort to continue to maintain the standards of working excellence required by our firm, DiBartolomeo, McBee, Hartley & Barnes, P.A. joined the Quality Review Program of the American Institute of Certified Public Accountants. To be a participating member firm, a firm must obtain an independent compliance review of its quality control policies and procedures to ascertain the firm’s compliance with existing auditing standards on the applicable engagements. The scope of peer review is comprehensive in that it specifically reviews the following quality control policies and procedures of the participating firm:

Professional, economic, and administrative independence
Assignment of professional personnel to engagements
Consultation on technical matters
Supervision of engagement personnel
Hiring and employment of personnel
Professional development
Advancement
Acceptance and continuance of clients
Inspection and review system

Independence

Independence is a hallmark of our profession. We encourage our staff to use professional judgment in situations where our independence could be impaired or the perception of a conflict of interest might exist. In the governmental sector, public perception is as important as professional standards. Therefore, independent auditors must exercise utmost care in the performance of their duties.

Our firm has provided continuous certified public accounting services in the government sector for 31 years, and we are independent of the Community Development Districts as defined by the following rules, regulations, and standards:

ADDITIONAL DATA (CONTINUED)

Independence (Continued)

Au Section 220 – Statements on Auditing Standards issued by the American Institute of Certified Public Accountants
ET Sections 101 and 102 – Code of Professional Conduct of the American Institute of Certified Public Accountants
Chapter 21A-21, Florida Administrative Code
Section 473.315, Florida Statutes
Government Auditing Standards, issued by the Comptroller General of the United States

Computer Auditing Capabilities

DiBartolomeo, McBee, Hartley & Barnes’ strong computer capabilities as demonstrated by our progressive approach to computer auditing and extensive use of microcomputers. Jay McBee is the MIS partner for DMHB. Jay has extensive experience in auditing and evaluating various computer systems and would provide these services in this engagement.

We view the computer operation as an integral part of its accounting systems. We would evaluate the computer control environment to:

Understand the computer control environment’s effect on internal controls
Conclude on whether aspects of the environment require special audit attention
Make preliminary determination of comments for inclusion in our management letter

This evaluation includes:

System hardware and software
Organization and administration
Access

Contracts of Similar Nature within References

Client	
Years	Annual Audit In Accordance With GAAS	
Engagement Partner	
Incl. Utility Audit/ Consulting	
GFOA
Cert.	
GASB 34
Implementation & Assistance	
Total Hours	
St. Lucie County Fire District Karen Russell, Clerk-Treasurer
(772)462-2300	1984 -
Current		
Jim Hartley				
250-300	
City of Fort Pierce
Johnna Morris, Finance Director (772)-460-2200	2005-
current		
Mark Barnes				
800	
Fort Pierce Utilities Authority Nina Hurtubise, Finance Director (772)-466-1600	2005-
current	
	
Jim Hartley	
	
	
	
600	
Town of St. Lucie Village
Diane Robertson, Town Clerk (772) 595-0663	
1999 –
current		
Jim Hartley				
100	
City of Okeechobee Pension Trust Funds
Marita Rice, Supervisor of Finance (863)763-9460	
1998 –
current	
	
Jay McBee				
60	
St. Lucie County Fire District 175 Pension Trust Fund
Chris Bushman , Captain (772) 462-2300	
1990 –
current	
	
Jay McBee				
60	
Tradition Community Development District 1-10
Alan Mishlove,District Finance Manager
(407)382-3256	
2002 -
current	
	

Jim Hartley			
	

350	
Legends Bay Community Development District Patricia Comings-Thibault
(321)263-0132	2013-
current	
	
Jim Hartley				
50	
Union Park Community Development District Patricia Comings-Thibault
(321)263-0132	2013-
current	
	
Jim Hartley				
50	
Deer Island Community Development District Patricia Comings-Thibault (321)263-0132	2013-
current	
	
Jim Hartley				
50	
Park Creek Community Development District Patricia Comings-Thibault (321)263-0132	2013-
current	
	
Jim Hartley				
50	
Waterleaf Community Development District Patricia Comings-Thibault (321)263-0132	2013-
current	
	
Jim Hartley				
50	

TECHNICAL APPROACH
An Express Agreement to Meet or Exceed the Performance Specifications.
The audit will be conducted in compliance with the following requirements:

Rules of the Auditor General for form and content of governmental audits
Regulations of the State Department of Banking and Finance
Audits of State and Local Governmental Units-American Institute of Certified Public Accountants.
The audit report shall contain the opinion of the auditor in reference to all financial statements, and an opinion reflecting compliance with applicable legal provisions.
We will also provide the required copies of the audit report, the management letter, any related reports on internal control weaknesses and one copy of the adjusting journal entries and financial work papers.
The auditor shall, at no additional charge, make all related work papers available to any Federal or State agency upon request in accordance with Federal and State Laws and Regulations.
We will work in cooperation with the District, its underwriters and bond council in regard to any bond issues that may occur during the term of the contract.
The financial statements shall be prepared in conformity with Governmental Accounting Standards Board Statement Number 34, 63 and 65.

We will commit to issuing the audit for each Fiscal year by June 1st of the following year. In order to ensure this we will perform interim internal control testing as required by January 31st from unaudited preliminary general ledgers provided. The remaining testing will be completed no later than May 1st. We will also review all minutes and subsequent needs related to the review of the minutes by January 30th. Follow up review will be completed as necessary.

b. A Tentative Schedule for Performing the Key phases of the Audit

Audit Phase and Tasks

Planning Phase:
Meetings and discussions with Montecito Community Development District personnel regarding operating, accounting and reporting matters
Discuss management expectations, strategies and objectives
Review operations Develop engagement plan
Study and evaluate internal controls Conduct preliminary analytical review
Detailed Audit Phase:
Conduct final risk assessment Finalize audit approach plan
Perform	substantive	tests	of	account
balances
Perform	single	audit	procedures	(if applicable)
Perform statutory compliance testing
Closing Phase:
Review subsequent events, contingencies and commitments
Complete	audit	work	and	obtain management representations
Review proposed audit adjustments with client
Reporting Phase:
Review		or		assist	in			preparation	of financial			statement			for		Montecito Community Development District Prepare	management	letter	and	other special reports
Exit conference with Montecito Community Development District officials and management
Delivery of final reports

Oct.

Nov.

Dec.

Jan.

Feb.

Mar.

Apr.

SPECIFIC AUDIT APPROACH
Our partners are not strangers who show up for an entrance conference and an exit conference. We have developed an audit plan that allows the partners to directly supervise our staff in the field. By assigning two partners to the audit, we will have a partner on-site for a significant portion of the fieldwork. This also gives the District an additional contact individual for questions or problems that may arise during the audit.

The scope of our services will include a financial, as well as, a compliance audit of the District’s financial statements. Our audit will be conducted in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Additionally, our audit will be conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local government entity audits performed in the State of Florida.

Our audit approach places emphasis on the accounting information system and how the data is recorded, rather than solely on the verification of numbers on a financial statement. This approach enables us to:

Maximize our understanding of the District’s operating environment
Minimize time required conducting the audit since we start with broad considerations and narrow to specific audit objectives in critical areas

Our audit approach consists of four phases encompassing our audit process:

Planning Phase
Detailed Audit Phase
Closing Phase
Reporting

Planning Phase
Meetings and Expectations:
Our first step in this phase will be to set up a planning meeting with the financial and operating management of Montecito Community Development District. Our goal here is to eliminate “surprises.” By meeting with responsible officials early on we can discuss significant accounting policies, closing procedures and timetables, planned timing of our audit procedures and expectations of our work. This will also be the starting point for our discussions with management related to SAS No. 99-Consideration of Fraud in a Financial Statement Audit. Inquiries will be made regarding managements knowledge of fraud and on management’s views regarding the risk of fraud.

Review Operations and Develop Engagement Plan
It is critical that we understand the District’s operating environment. To do this we will obtain and review such items as, organizational charts, recent financial statements, budget information, major contracts and lease agreements. We will also gather other information necessary to increase our understanding of the District’s operations, organization, and internal control.

Study and Evaluate Internal Control
As part of general planning, we will obtain an understanding and assessment of the District’s control environment. This assessment involves a review of management’s operating style, written internal control procedures, and the District’s accounting system. The assessment is necessary to determine if we can rely on control procedures and thus reduce the extent of substantive testing.

We then test compliance with established control procedures by ascertaining that the significant strengths within the system are functioning as described to us. Generally, transactions are selected and reviewed in sufficient detail to permit us to formulate conclusions regarding compliance with control procedures and the extent of operation compliance with pertinent laws and regulations. This involves gaining an understanding of the District’s procedures, laws and regulations, and testing systems for compliance by examining contracts, invoices, bid procedures, and other documents. After testing controls, we then evaluate the results of those tests and decide whether we can rely on controls and thus reduce other audit procedures.

Conduct Preliminary Analytical Review
Also during the planning stage, we undertake analytical procedures that aid us in focusing our energies in the right direction. We call these analytical reviews.

A properly designed analytical review can be a very effective audit procedure in audits of governmental units. Analytical reviews consist of more than just a comparison of current-year actual results to prior-year actual results. Very effective analytical review techniques include trend analysis covering a number of years and comparisons of information not maintained totally within the financial accounting system, such as per capita information, prevailing market interest rates, housing statistics, etc.

Some examples of effective analytical reviews performed together and/or individually include:

Comparison of current-year actual results with current-year budget for the current and past years with investigation of significant differences and/or trends
Trend analysis of the percentage of current-year revenues to current-year rates for the current and previous years with investigation of significant changes in the collection percentage
Trend analysis of the percentage of expenditures by function for the current and previous years with investigation of significant changes in percentages by department
Monthly analysis of receipts compared to prior years to detect trends that may have audit implications

Conclusions reached enable us to determine the nature, timing and extent of other substantive procedures.

Detailed Audit Phase

Conduct Final Risk Assessment and Prepare Audit Programs
Risk assessment requires evaluating the likelihood of errors occurring that could have a material affect on the financial statements being audited. The conclusions we reach are based on many evaluations of internal control, systems, accounts, and transactions that occur throughout the audit. After evaluating the results of our tests of control and our final risk assessment we can develop detailed audit programs.
Perform Substantive Tests of Account Balances
These tests are designed to provide reasonable assurance as to the validity of the information produced by the accounting system. Substantive tests involve such things as examining invoices supporting payments, confirmation of balances with independent parties, analytical review procedures, and physical inspection of assets. All significant accounts will be subjected to substantive procedures. Substantive tests provide direct evidence of the completeness, accuracy, and validity of data.

Perform Single Audit Procedures (if applicable)
During the planning phase of the audit we will request and review schedules of expenditures of federal awards and state financial assistance. These schedules will be the basis for our determination of the specific programs we will test.

In documenting our understanding of the internal control system for the financial statement audit, we will identify control activities that impact major federal and state programs as well. This will allow us to test certain controls for the financial audit and the single audit concurrently. We will then perform additional tests of controls for each federal and state program selected for testing. We will then evaluate the results of the test of controls to determine the nature, timing and extent of substantive testing necessary to determine compliance with major program requirements.

Perform Statutory Compliance Testing

We have developed audit programs for Montecito Community Development District designed to test Florida Statutes as required by the Auditor General. These programs include test procedures such as general inquiries, confirmation from third parties, and examination of specific documents.

Closing Phase

During the closing phase we perform detail work paper reviews, request legal letters, review subsequent events and proposed audit adjustments. Communication with the client is critical in this phase to ensure that the information necessary to prepare financial statements in conformity with accounting principles generally accepted in the United States has been obtained.

Reporting Phase

Financial Statement Preparation
As a local firm, we spend a considerable amount of time on financial statement preparation and support. With this in mind, we can assist in certain portions of the preparation of financial statements or simply review a draft of financials prepared by your staff. We let you determine our level of involvement.

Management Letters

We want to help you solve problems before they become major.

Our management letters go beyond citing possible deficiencies in the District’s internal control structures. They identify opportunities for increasing revenues, decreasing costs, improving management information, protecting assets and improving operational efficiency.

The diversity of experience of our personnel and their independent and objective viewpoints make the comments, observations, and conclusions presented in our management letters a valuable source of information. We have provided positive solution-oriented objective recommendations to our governmental clients regarding investments, accounting accuracy, data processing, revenue bonds, payroll, utility billing, purchasing, budgeting, risk management, and internal auditing.

This review ensures the integrity of the factual data in the management letter but does not influence or impair our independence.

Exit Conferences and Delivery of Reports

We anticipate meeting with appropriate District personnel in February and issuing the final required reports by the May meeting of each year.

PROPOSED AUDIT FEE FOR EACH YEAR OF THE FIVE YEARS

DiBartolomeo, McBee, Hartley & Barnes P.A. will perform the annual audit of Montecito Community Development District for the five years as follows:

September 30, 2022	$ 3,950	
September 30, 2023	$ 4,150	
September 30, 2024	$ 4,200	
September 30, 2025	$ 4,350	
September 30, 2026	$ 4,500	

In years of new debt issuance fees may be adjusted based on review with management.

!!"#$%& "

Proposal to Provide Financial Auditing Services:
MONTECITO
COMMUNITY DEVELOPMENT DISTRICT

Proposal Due: November 28, 2022 12:00PM

Submitted to:
Montecito
Community Development District c/o District Manager
219 East Livingston Street Orlando, FL 32801

Submitted by:
Antonio J. Grau, Partner Grau & Associates
951 Yamato Road, Suite 280 Boca Raton, Florida 33431 Tel	(561) 994-9299
(800) 229-4728
Fax	(561) 994-5823
tgrau@graucpa.com www.graucpa.com

Table of Contents	Page
EXECUTIVE SUMMARY / TRANSMITTAL LETTER	1
FIRM QUALIFICATIONS	3
FIRM & STAFF EXPERIENCE	6
REFERENCES	11
SPECIFIC AUDIT APPROACH	13
COST OF SERVICES	17
SUPPLEMENTAL INFORMATION	19

November 28, 2022

Montecito Community Development District c/o District Manager
219 East Livingston Street Orlando, FL 32801

Re:	Request for Proposal for Professional Auditing Services for the fiscal year ended September 30, 2022, with an option for four (4) additional annual renewals.

Grau & Associates (Grau) welcomes the opportunity to respond to the Montecito Community Development District’s (the “District”) Request for Proposal (RFP), and we look forward to working with you on your audit. We are an energetic and robust team of knowledgeable professionals and are a recognized leader of providing services to Community Development Districts. As one of Florida’s few firms to primarily focus on government, we are especially equipped to provide you an effective and efficient audit.

Special district audits are at the core of our practice: we have a total of 360 clients, 329 or 91% of which are special districts. We know the specifics of the professional services and work products needed to meet your RFP requirements like no other firm. With this level of experience, we are able to increase efficiency, to provide immediate and continued savings, and to minimize disturbances to client operations.

Why Grau & Associates:

Knowledgeable Audit Team
Grau is proud that the personnel we assign to your audit are some of the most seasoned auditors in the field. Our staff performs governmental engagements year round. When not working on your audit, your team is refining their audit approach for next year’s audit. Our engagement partners have decades of experience and take a hands-on approach to our assignments, which all ensures a smoother process for you.

Servicing your Individual Needs
Our clients enjoy personalized service designed to satisfy their unique needs and requirements. Throughout the process of our audit, you will find that we welcome working with you to resolve any issues as swiftly and easily as possible. In addition, due to Grau’s very low turnover rate for our industry, you also won’t have to worry about retraining your auditors from year to year.

Developing Relationships
We strive to foster mutually beneficial relationships with our clients. We stay in touch year round, updating, collaborating and assisting you in implementing new legislation, rules and standards that affect your organization. We are also available as a sounding board and assist with technical questions.

Maintaining an Impeccable Reputation
We have never been involved in any litigation, proceeding or received any disciplinary action. Additionally, we have never been charged with, or convicted of, a public entity crime of any sort. We are financially stable and have never been involved in any bankruptcy proceedings.

Complying With Standards
Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards, issued by the Comptroller General of the United States, and the Rules of the Auditor General of the State of Florida, and any other applicable federal, state and local regulations. We will deliver our reports in accordance with your requirements.

This proposal is a firm and irrevocable offer for 90 days. We certify this proposal is made without previous understanding, agreement or connection either with any previous firms or corporations offering a proposal for the same items. We also certify our proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action, and was prepared in good faith. Only the person(s), company or parties interested in the project as principals are named in the proposal. Grau has no existing or potential conflicts, and anticipates no conflicts during the engagement. Our Federal I.D. number is 20-2067322.

We would be happy to answer any questions or to provide any additional information. We are genuinely excited about the prospect of serving you and establishing a long-term relationship. Please do not hesitate to call or email either of our Partners, Antonio J. Grau, CPA (tgrau@graucpa.com) or Racquel McIntosh, CPA (rmcintosh@graucpa.com) at 561.994.9299. We thank you for considering our firm’s qualifications and experience.

Very truly yours, Grau & Associates
Antonio J. Grau

Firm Qualifications

Grau’s Focus and Experience

Our Team

3
Partners

10
Professional Staff

2
Administrative Professionals

9/13
Employees are CPAS

Year founded

Services Provided

297

Community Development Districts Served

Properly registered and
licensed professional corporation by the state of FLORIDA

9
Professional Groups

We are proud Members of the American Institute of Certified Public Accountants
&
the Florida Institute of Certified Public Accountants

See next page for report and certificate

 External quality review program: consistently receives a pass
 Internal: ongoing monitoring to maintain quality

AICPA | FICPA | GFOA | FASD | FGFOA

Firm & Staff Experience

GRAU AND ASSOCIATES COMMUNITY
DEVELOPMENT DISTRICT EXPERIENCE BY MANAGEMENT COMPANY

OTHER
19

PFM
12

WRATHELL
30

GMS
78

INFRAMARK
38

SDS
60

RIZZETTA
47

MERITUS
23

Profile Briefs:

Antonio J GRAU, CPA (Partner)
Years Performing Audits: 30+
CPE (last 2 years): Government Accounting, Auditing: 24 hours; Accounting, Auditing and Other: 56 hours
Professional Memberships: AICPA, FICPA, FGFOA, GFOA

Racquel McIntosh, CPA (Partner)
Years Performing Audits: 14+
CPE (last 2 years): Government Accounting, Auditing: 47 hours; Accounting, Auditing and Other: 58 hours
Professional Memberships: AICPA, FICPA, FGFOA, FASD

“Here at Grau & Associates, staying up to date with the current technological landscape is one of our top priorities. Not only does it provide a more positive experience for our clients, but it also allows us to perform a more effective and efficient audit. With the every changing technology available and utilized by our clients, we are constantly innovating our audit process.”
-	Tony Grau
“Quality audits and exceptional client service are at the heart of every decision we make. Our clients trust us to deliver a quality audit, adhering to high standards and assisting them with improvements for their organization.”
-Racquel McIntosh

YOUR ENGAGEMENT TEAM

Grau’s client-specific engagement team is meticulously organized in order to meet the unique needs of each client. Constant communication within our solution team allows for continuity of staff and audit team.

Grau contracts with an outside group of IT management consultants to assist with matters including, but not limited to; network and database security, internet security and vulnerability testing.

An advisory consultant will be available as a sounding board to advise in those areas where problems are encountered.

The assigned personnel will work closely with the partner and the District to ensure that the financial statements and all other reports are prepared in accordance with professional standards and firm policy.
Responsibilities will include planning the audit; communicating with the client and the partners the progress of the audit; and
determining that financial statements and all reports issued by the firm are accurate, complete and are prepared in accordance with professional standards and firm policy.

The Engagement Partner will participate extensively during the various stages of the engagement and has direct responsibility for engagement policy, direction, supervision, quality control, security, confidentiality of information of the engagement and communication with client personnel. The engagement partner will also be involved directing the development of the overall audit approach and plan; performing an overriding review of work papers and ascertain client satisfaction.

Antonio ‘Tony ‘ J. Grau, CPA
Partner
Contact: tgrau@graucpa.com | (561) 939-6672
Experience
For over 30 years, Tony has been providing audit, accounting and consulting services to the firm’s governmental, non-profit, employee benefit, overhead and arbitrage clients. He provides guidance to clients regarding complex accounting issues, internal controls and operations.
As a member of the Government Finance Officers Association Special Review Committee, Tony participated in the review process for awarding the GFOA Certificate of Achievement in Financial Reporting. Tony was also the review team leader for the Quality Review of the Office of Management Audits of School Board of Miami-Dade County. Tony received the AICPA advanced level certificate for governmental single audits.

Education
University of South Florida (1983) Bachelor of Arts
Business Administration

Clients Served (partial list)
(>300) Various Special Districts, including:

Bayside Improvement Community Development District Dunes Community Development District
Fishhawk Community Development District (I,II,IV) Grand Bay at Doral Community Development District Heritage Harbor North Community Development District

Boca Raton Airport Authority Greater Naples Fire Rescue District
Key Largo Wastewater Treatment District Lake Worth Drainage District
South Indian River Water Control

St. Lucie West Services District
Ave Maria Stewardship Community District Rivers Edge II Community Development District Bartram Park Community Development District
Bay Laurel Center Community Development District

Professional Associations/Memberships
American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member

Professional Education (over the last two years)
Course	Hours
Government Accounting and Auditing	24
Accounting, Auditing and Other	56
Total Hours	80 (includes of 4 hours of Ethics CPE)

Racquel C. McIntosh, CPA
Partner
Contact : rmcintosh@graucpa.com | (561) 939-6669
Experience
Racquel has been providing government audit, accounting and advisory services to our clients for over 14 years. She serves as the firm’s quality control partner; in this capacity she closely monitors engagement quality ensuring standards are followed and maintained throughout the audit.
Racquel develops in-house training seminars on current government auditing, accounting, and legislative topics and also provides seminars for various government organizations. In addition, she assists clients with implementing new accounting software, legislation, and standards.

Education
Florida Atlantic University (2004) Master of Accounting
Florida Atlantic University (2003) Bachelor of Arts:
Finance, Accounting

Clients Served (partial list)
(>300) Various Special Districts, including: Carlton Lakes Community Development District Golden Lakes Community Development District Rivercrest Community Development District South Fork III Community Development District TPOST Community Development District

East Central Regional Wastewater Treatment Facilities Indian Trail Improvement District
Pinellas Park Water Management District Ranger Drainage District
South Trail Fire Protection and Rescue Service District

Professional Associations/ Memberships

Westchase Community Development District Monterra Community Development District
Palm Coast Park Community Development District Long Leaf Community Development District Watergrass Community Development District

American Institute of Certified Public Accountants	 FICPA State & Local Government Committee Florida Institute of Certified Public Accountants	FGFOA Palm Beach Chapter

Professional Education (over the last two years)
Course	Hours
Government Accounting and Auditing	47
Accounting, Auditing and Other	58
Total Hours	105 (includes of 4 hours of Ethics CPE)

References

We have included three references of government engagements that require compliance with laws and regulations, follow fund accounting, and have financing requirements, which we believe are similar to the District.

 Dunes Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 1998
Client Contact	Darrin Mossing, Finance Director 475 W. Town Place, Suite 114
St. Augustine, Florida 32092
	904-940-5850	

 Two Creeks Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 2007
Client Contact	William Rizzetta, President 3434 Colwell Avenue, Suite 200
Tampa, Florida 33614
	813-933-5571	

 Journey’s End Community Development District	
Scope of Work	Financial audit Engagement Partner	Antonio J. Grau Dates	Annually since 2004
Client Contact	Todd Wodraska, Vice President
2501 A Burns Road
Palm Beach Gardens, Florida 33410
	561-630-4922	

Specific Audit Approach

AUDIT APPROACH
Grau’s Understanding of Work Product / Scope of Services:
We recognize the District is an important entity and we are confident our firm is eminently qualified to meet the challenges of this engagement and deliver quality audit services. You would be a valued client of our firm and we pledge to commit all firm resources to provide the level and quality of services (as described below) which not only meet the requirements set forth in the RFP but will exceed those expectations. Grau & Associates fully understands the scope of professional services and work products requested. Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards, issued by the Comptroller General of the United States, and the Rules of the Auditor General of the State of Florida and any other applicable Federal, State of Local regulations. We will deliver our reports in accordance with your requirements.

Proposed segmentation of the engagement
Our approach to the audit engagement is a risk-based approach which integrates the best of traditional auditing techniques and a total systems concept to enable the team to conduct a more efficient and effective audit. The audit will be conducted in three phases, which are as follows:

PHASE I:
Preliminary Planning

PHASE II:
Execution of the Audit Plan

PHASE III:
Completion and Delivery

Phase I - Preliminary Planning
A thorough understanding of your organization, service objectives and operating environment is essential for the development of an audit plan and for an efficient, cost-effective audit. During this phase, we will meet with appropriate personnel to obtain and document our understanding of your operations and service objectives and, at the same time, give you the opportunity to express your expectations with respect to the services that we will provide. Our work effort will be coordinated so that there will be minimal disruption to your staff.

During this phase we will perform the following activities:
» Review the regulatory, statutory and compliance requirements. This will include a review of applicable federal and state statutes, resolutions, bond documents, contracts, and other agreements;
» Read minutes of meetings;
» Review major sources of information such as budgets, organization charts, procedures, manuals, financial systems, and management information systems;
» Obtain an understanding of fraud detection and prevention systems;
» Obtain and document an understanding of internal control, including knowledge about the design of relevant policies, procedures, and records, and whether they have been placed in operation;
» Assess risk and determine what controls we are to rely upon and what tests we are going to perform and perform test of controls;
» Develop audit programs to incorporate the consideration of financial statement assertions, specific audit objectives, and appropriate audit procedures to achieve the specified objectives;
» Discuss and resolve any accounting, auditing and reporting matters which have been identified.

Phase II – Execution of Audit Plan
The audit team will complete a major portion of transaction testing and audit requirements during this phase. The procedures performed during this period will enable us to identify any matter that may impact the completion of our work or require the attention of management. Tasks to be performed in Phase II include, but are not limited to the following:
» Apply analytical procedures to further assist in the determination of the nature, timing, and extent of auditing procedures used to obtain evidential matter for specific account balances or classes of transactions;
» Perform tests of account balances and transactions through sampling, vouching, confirmation and other analytical procedures; and
» Perform tests of compliance.
Phase III - Completion and Delivery

In this phase of the audit, we will complete the tasks related to year-end balances and financial reporting. All reports will be reviewed with management before issuance, and the partners will be available to meet and discuss our report and address any questions. Tasks to be performed in Phase III include, but are not limited to the following:

» Perform final analytical procedures;
» Review information and make inquiries for subsequent events; and
» Meeting with Management to discuss preparation of draft financial statements and any potential findings or recommendations.

You should expect more from your accounting firm than a signature in your annual financial report. Our concept of truly responsive professional service emphasizes taking an active interest in the issues of concern to our clients and serving as an effective resource in dealing with those issues. In following this approach, we not only audit financial information with hindsight but also consider the foresight you apply in managing operations.

Application of this approach in developing our management letter is particularly important given the increasing financial pressures and public scrutiny facing today’s public officials. We will prepare the management letter at the completion of our final procedures.

In preparing this management letter, we will initially review any draft comments or recommendations with management. In addition, we will take necessary steps to ensure that matters are communicated to those charged with governance.

In addition to communicating any recommendations, we will also communicate the following, if any:

» Significant audit adjustments;
» Significant deficiencies or material weaknesses;
» Disagreements with management; and
» Difficulties encountered in performing the audit.

Is the recommendation cost effective?

Is the recommendation the simplest to effectuate in order to correct a problem?

Is the recommendation at the heart of the problem and not just correcting a symptomatic matter?

Is the corrective action taking into account why the deficiency occurred?

Our findings will contain a statement of condition describing the situation and the area that needs strengthening, what should be corrected and why. Our suggestions will withstand the basic tests of corrective action:

To assure full agreement with facts and circumstances, we will fully discuss each item with Management prior to the final exit conference. This policy means there will be no “surprises” in the management letter and fosters a professional, cooperative atmosphere.

Communications
We emphasize a continuous, year-round dialogue between the District and our management team. We regularly communicate through personal telephone calls and electronic mail throughout the audit and on a regular basis.
Our clients have the ability to transmit information to us on our secure client portal with the ability to assign different staff with separate log on and viewing capability. This further facilitates efficiency as all assigned users receive electronic mail notification as soon as new information has been posted into the portal.

Cost of Services

Our proposed all-inclusive fees for the financial audit for the fiscal years ended September 30, 2022-2026 are as follows:

  Year Ended September 30,			Fee		
2022	$4,200	
2023	$4,300	
2024	$4,400	
2025	$4,500	
2026	$4,600	
TOTAL (2022-2026)	$22,000	

The above fees are based on the assumption that the District maintains its current level of operations. Should conditions change or additional Bonds are issued the fees would be adjusted accordingly upon approval from all parties concerned.

Supplemental Information

PARTIAL LIST OF CLIENTS

	Governmental Audit	Single Audit	Utility Audit	
Current Client	
Year End	
Boca Raton Airport Authority					9/30	
Captain's Key Dependent District					9/30	
Central Broward Water Control District					9/30	
Collier Mosquito Control District					9/30	
Coquina Water Control District					9/30	
East Central Regional Wastewater Treatment Facility					9/30	
Florida Green Finance Authority					9/30	
Greater Boca Raton Beach and Park District					9/30	
Greater Naples Fire Control and Rescue District					9/30	
Green Corridor P.A.C.E. District					9/30	
Hobe-St. Lucie Conservancy District					9/30	
Indian River Mosquito Control District					9/30	
Indian Trail Improvement District					9/30	
Key Largo Wastewater Treatment District					9/30	
Lake Padgett Estates Independent District					9/30	
Lake Worth Drainage District					9/30	
Lealman Special Fire Control District					9/30	
Loxahatchee Groves Water Control District					9/30	
Old Plantation Control District					9/30	
Pal Mar Water Control District					9/30	
Pinellas Park Water Management District					9/30	
Pine Tree Water Control District (Broward)					9/30	
Pinetree Water Control District (Wellington)					9/30	
Ranger Drainage District					9/30	
Renaissance Improvement District					9/30	
San Carlos Park Fire Protection and Rescue Service District					9/30	
Sanibel Fire and Rescue District					9/30	
South Central Regional Wastewater Treatment and Disposal Board					9/30	
South-Dade Venture Development District					9/30	
South Indian River Water Control District					9/30	
South Trail Fire Protection & Rescue District					9/30	
Spring Lake Improvement District					9/30	
St. Lucie West Services District					9/30	
Sunshine Water Control District					9/30	
West Villages Improvement District					9/30	
Various Community Development Districts (297)					9/30	
TOTAL	333	5	3	328		

ADDITIONAL SERVICES

CONSULTING / MANAGEMENT ADVISORY SERVICES

Grau & Associates also provide a broad range of other management consulting services. Our expertise has been consistently utilized by Governmental and Non-Profit entities throughout Florida. Examples of engagements performed are as follows:

Accounting systems
Development of budgets
Organizational structures
Financing alternatives
IT Auditing

Fixed asset records
Cost reimbursement
Indirect cost allocation
Grant administration and compliance

ARBITRAGE

The federal government has imposed complex rules to restrict the use of tax-exempt financing. Their principal purpose is to eliminate any significant arbitrage incentives in a tax-exempt issue. We have determined the applicability of these requirements and performed the rebate calculations for more than 150 bond issues, including both fixed and variable rate bonds.

73

Current Arbitrage Calculations

We look forward to providing Montecito Community Development District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations!

For even more information on Grau & Associates please visit us on www.graucpa.com.

Board of Supervisors Meeting

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RESOLUTION 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MONTECITO COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Montecito Community Development District (the “District”) is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, the Board of Supervisors of the District (“Board”) desires to elect the Officers of the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MONTECITO COMMUNITY DEVELOPMENT DISTRICT:

Section 1.		 is elected Chairperson.

Section 2.		 is elected Vice-Chairperson.

Section 3.		 is elected Secretary.

Section 4.		 is elected Assistant Secretary.

	 is elected Assistant Secretary.

	 is elected Assistant Secretary.

	 is elected Assistant Secretary.

Section 5.		 is elected Treasurer.

Section 6.		 is elected Assistant Treasurer.

Section 7.	This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 7th day of December 2022.

ATTEST:	MONTECITO COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

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MINUTES OF MEETING MONTECITO
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Montecito Community Development District was held on Monday, October 24, 2022 at 10:30 a.m. at the Montecito Beach Club, 208 Montecito Drive, Satellite Beach, Florida.

Present and constituting a quorum:

Catherine LeCesne	Chair
Ed Henson	Vice Chair
Tanja Glynn	Assistant Secretary
Eric Smith	Assistant Secretary
Joline Nivert	Assistant Secretary Also present were:
Jeremy LeBrun	GMS
Ginger Wald	District Counsel
Tina Campbell	Amenity Manager Residents

The following is a summary of the discussions and actions taken at the October 24, 2022 meeting. A copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Roll Call
Mr. LeBrun called the meeting to order at 10:30 a.m. and called the roll. All Supervisors were present.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. LeCesne opened the public comment period and residents addressed the following:
	Mr. Richard Wellman of Ventura Drive recommended highlighting the three horizontal lines on the top left side of the new website and thanked Mr. LeBrun for responding quickly to his inquiry when he reported an issue. Mr. Wellman asked

October 24, 2022	Montecito CDD

whether GMS had a system to provide feedback when a work order was closed as the following issues were not resolved:
On September 7th, he reported branches eroding on his house. According to Mr. LeBrun, Paradise was supposed to come out with a bucket truck in one or two weeks.
A sprinkler was spraying water on his house, causing a stain. It was resolved this morning when he asked the irrigation vendor to handle it.
On October 14th, he asked why an email blast was not sent out regarding hurricane storm debris. Mr. LeBrun reported that an e-blast was being sent this week.
	Resident Dr. Jim Bourdeau of Clemente Drive questioned if the CDD had a Facility Manager. Ms. Tina Campbell, the new Amenity Manager, introduced herself. Today was her first day.
	Ms. Sue Kretschman of Monterey Drive and Mr. Mark Nehiba of Point Lobos Drive asked when the CDD was going to replace the sod damaged by the irrigation issues.
	Resident Betsy Vincent of Redondo Drive complained about the lack of public notification for this meeting and hoped that the Board found the two signs that she placed against the wall this morning that fell down.
	Mr. Doug Glass of Montecito Drive requested that the Board address speeding on Montecito Drive and people parking at intersections in the single-family homes on Montecito Drive.
	A Resident asked if Mr. Smith walked the area from the end of the sidewalk to where the sand was. Mr. Smith was aware of it. In the resident’s opinion, it should not take three times before action was taken. In the pool area, there was a pressure issue or leak in the second fountain.
	Mr. Richard Wellman of Ventura Drive voiced concern that Mr. Hatton was not available to locate problems that residents had to submit work orders for and recommended quicker action. There were issues with the pool gate not being secure, which was a liability issue, as a child could fall into the pool.
Ms. LeCesne stated that all Board Members lived in the community and as the Chair, she was always approachable and available for immediate safety and liability concerns. During the

October 24, 2022	Montecito CDD

hurricane, she was out in the community handling the gates and trees and requested that any urgent issues be reported to her and non-urgent issues to Mr. LeBrun on the website.
	Ms. Betsy Vincent of Redondo Drive voiced concern about the large amount of tree debris on the grass between the road and the sidewalk and asked if Waste Management could come into the community on a regular basis for bulk pickup. Ms. Carol Wellman of Ventura Drive requested that residents place their palm fronds into the their trash. Ms. LeCesne requested that residents contact the City of Satellite Beach as the CDD did not provide waste management services for residents.
	Ms. Sue Kretschman of Monterey Drive sent an email to Ms. LeCesne and Mr. LeBrun and within 20 minutes, someone was looking at her sod.
	Ms. Carol Wellman of Ventura Drive requested that weeds overtaking the community be handled.

THIRD ORDER OF BUSINESS	Approval of Minutes of the September 26,
2022 Board of Supervisors Meeting
Mr. LeBrun received corrections to the September 26, 2022 minutes, which were incorporated.

On MOTION by Ms. Glynn seconded by Mr. Henson with all in favor the Minutes of the September 26, 2022 Board of Supervisors Meeting were approved as amended.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2023-01
Appointing Assistant Secretary
Mr. LeBrun requested that the Board appoint him as Assistant Secretary to replace Mr.
Jason Showe.

On MOTION by Ms. LeCesne seconded by Mr. Smith with all in favor appointing Mr. Jeremy LeBrun as Assistant Secretaries as evidenced by Resolution 2023-01 was adopted.

October 24, 2022	Montecito CDD

FIFTH ORDER OF BUSINESS	Consideration of Proposal from Kendal
Signs
Mr. LeBrun presented a sign proposal from Kendal Signs in the amount of $8,828, which was included in the agenda package. Ms. Glynn was in favor of having a permanent sign to inform residents of CDD meetings as the current signage was cumbersome and felt that the proposal for two signs, one at each entrance, was reasonable. Mr. Henson agreed as the sandwich board signs were unsafe but wanted to see a sample sign. Mr. LeBrun noted that Baytree had this type of signage at both of their entrances and were happy with them. Mr. Henson questioned whether the HOA would share in the cost and suggested that the HOA contribute funds for use of the sign, but the CDD own it. Ms. Glynn recalled that the HOA agreed to pay for a portion of the signage. Mr. LeBrun was asked to provide a photo of the sign to the Board. Ms. LeCesne voiced concern about the cost as many budgeted items were overspent and suggested a weatherproofed sign that included power coating and hardware that did not rust. Ms. Glynn preferred a wall mounted sign. Ms. LeCesne felt that a less expensive option was a dry erase board with glass secured to the wall next to a lighting fixture. Ms. Wald recalled that the Board looked at a different type of sign in the past that was not approved by the Board, which the HOA was interested in contributing funds towards. She recommended a sign that would be owned and the responsibility of the CDD to inform the public about CDD matters, which the HOA could use for a public purpose, but did not recommend that a resident use the sign to advertise for a garage sale, as that would be a private purpose. After further discussion, there was Board consensus for Mr. LeBrun to obtain a proposal for a wall mounted sign and following up with the HOA on sharing in the cost.

SIXTH ORDER OF BUSINESS	Consideration of Agreement with Ecor for
Aquatic Maintenance
Mr. LeBrun presented the Lake Management Agreement with ECOR, which was based on the proposal presented at the last meeting.

On MOTION by Ms. Glynn seconded by Mr. Smith with all in favor the Lake Management Agreement with ECOR was approved.

October 24, 2022	Montecito CDD

SEVENTH ORDER OF BUSINESS	Capital	Improvement	Projects	List
Review and Discussion
Mr. LeBrun provided the current Capital Improvement Projects (CIP) List, which was requested by the Board at the last meeting. Replacement of the ellipticals was the only active capital improvement item that the Board was discussing. No Gym equipment was ordered at this time. Mr. Henson questioned whether any of the CIP items should be approved since the proposals were from several years ago. Mr. LeBrun assumed that there was a 10% increase in costs and suggested that the Board list their top priority CIP items and obtain current proposals. The Board voiced concerns about overages, which would be paid out of the Capital Reserve Fund. Discussion ensued regarding Field Management services, based on resident concerns, which was $2,500 per month on a month-to-month basis, for Mr. Hatton’s position. Ms. LeCesne recalled asking Mr. Henson to specify the needs of the Field Manager because they were only onsite twice a month for two hours and the District was paying $19,000. If the Board wanted a Field Manager like Mr. William Viasalyers, the District would have to pay more than $30,000. Mr. Henson noted that Mr. Hatton was not as “Hands-On” as Mr. Viasalyers and suggested paying $2,500 and re-evaluating in 30 days, so that the new Amenity Manager could get acclimated to the community and advise the Board on what services they needed.
Discussion ensued regarding the CIP items. Ms. LeCesne referred to the Summary Table for 2022-2023, focusing was on the $11,000 reserved for landscaping ($6,000 for sod replacement and $5,000 for Lake Coquina), $59,000 for the Amenity Center, including $15,000 for low voltage lighting and $32,000 for the streets, sidewalks, rights of ways (ROW). She was concerned that no funds were reserved for irrigation and pumps. Ms. Glynn suggested delaying the $5,000 reserved for Lake Coquina until the sod issues were resolved. Mr. Henson did not have an issue replacing CDD common area sod, but replacing sod on private property was the homeowners responsibility, according to the HOA covenants. Ms. Wald explained that the CDD could not use public funds for private property, unless the Board made a finding on a legal basis, such as in 2016, when the Board approved the payment of funds to the Single-Family HOA for the replacement of sod for lawns that were damaged as a result of a specific failure of the pump system. In this case, if the Board made a finding, there were limited funds allocated within the budget for this purpose and must utilize funds from the reserve or another line item. However, the Board placed a moratorium on making any replacements until everything was resolved, such as the CDD reimbursement from 418 Montecito Drive, which caused the mainline issues during construction of their pool.

October 24, 2022	Montecito CDD

Mr. Richard Wellman of Ventura Drive noted that homeowners placed materials on the verge between the sidewalk and the street and damaged the sod. Ms. Betsy Vincent of Redondo Drive pointed out if Waste Management came into the community on specific day for bulk pickup, homeowners would not place anything on the verge and damage the sod. Mr. Henson called Waste Management last week to schedule bulk pickup, but they would not schedule it because they were still picking up hurricane debris. Ms. Glynn questioned the amount to be budgeted for sod in CDD areas. Mr. LeBrun requested a list of CDD areas that needed sod from the Paradise Account Manager. In the four years that she served on the Board, Ms. LeCesne always had an issue with the irrigation system, due to the wiring and informed Paradise in writing about her concerns multiple times, questioning why the District was paying $752. She wanted to terminate Paradise based on the wiring, but there were four other Members on the Board. In her opinion, replacing sod just to make people happy and educating residents to not place items on the swale, did not matter if the grass was not growing, due to the irrigation system, which needed a major overall.
Mr. Henson believed that the issues with the irrigation had to do with the two-wire system due to residents installing pools and fences in the single-family homes and preferred to replace the two-wire system versus replacing sod for homeowners. However, he recommended replacing it in phases, as the cost was $90,000. Ms. Glynn suggested delaying the Clubhouse painting and low voltage lighting and looking for more drought tolerant options. Mr. Henson requested that Mr. LeBrun address the Board’s concerns regarding the irrigation system when he and Mr. Smith meet with Paradise. Ms. LeCesne proposed not doing the sod replacements and requested two proposals from Paradise; one for repair of the current system and one for a replacement system. Mr. LeBrun offered to provide proposals for an exterior irrigation system, which were where the majority of the issues were. Mr. Smith agreed with Ms. LeCesne that the irrigation system must be repaired before replacing sod and looked at areas of exposed wiring at the single-family homes with Insight Irrigation (Insight). He recommended that Insight handle the outages with Paradise’s assistance. Ms. Glynn agreed. Ms. Wald recommended Xeriscaping versus sod. After further discussion, there was Board consensus to table further discussion on the CIP until additional information was provided.

October 24, 2022	Montecito CDD

EIGHTH ORDER OF BUSINESS	Financing Matters
Consideration of Resolution 2023-02 Amendments to FY22 Budget - Added
Mr. LeBrun reported that this was a yearly process to balance the budget by increasing and decreasing various line items.

On MOTION by Ms. Glynn seconded by Mr. Smith with all in favor Resolution 2023-02 Approving Amendments to the General Fund Budget for Fiscal Year 2022 was adopted.

Fiscal Year 2023 Budget Review and Discussion
Ms. Glynn felt that there was sufficient discussion regarding the budget and no decisions could be made until the irrigation issues were addressed. Ms. LeCesne agreed, but pointed out that District Counsel was over budget by $12,535, Irrigation Repairs & Maintenance was over budget by $20,000 over budget, Common Area Repairs & Maintenance was over budget by
$13,398 and Sidewalk Cleaning was over budget by $16,000. Mr. LeBrun would obtain the invoice from the accountant for the sidewalk cleaning. Mr. Henson asked if there were mulch and flower applications this year because when the flowers died, they were never replaced. Mr. LeBrun stated that he had a proposal for mulch, but it was substantially higher than prior years and would ask when the flowers would be replaced. Mr. Smith would discuss with Paradise about the tree trimming and maintenance of trees in the easement between the sidewalk and the street in the single-family homes. After further discussion, there was Board consensus to include this item on future agendas as a regular agenda item.

NINTH ORDER OF BUSINESS	Staff Reports
District Counsel
In response to Glass’ request for the Board to address speeding, Ms. Wald explained that the CDD did not have police powers and the City of Satellite Beach had the authority to ticket for speeding. In the past, the Board contacted the city to request patrols and off-duty officers.

District Engineer
There being none, the next item followed.

October 24, 2022	Montecito CDD

District Manager
Mr. LeBrun introduced Ms. Tina Campbell who was the new Amenity Manager. She would handle resident issue and evaluate work being done onsite. He reported that the showerhead and valve by the pool were replaced a week-and-a-half ago. The paver project was completed. The low spot in the outdoor shower was raised to the correct pitch. Two commercial grade mats were purchased. One would be placed in the shower and the other would remain in storage. Mr. LeBrun spoke to the pool vendor, Brevard Pools, after residents complained that the pool was not cleaned. They were receptive to the comments and Ms. Campbell would check the condition each day.

Consideration of Check Register

On MOTION by Ms. Glynn seconded by Ms. LeCesne with all in favor the Check Register for September 1, 2022 through September 30, 2022 in the amount of $85,622.40 was approved.

Balance Sheet and Income Statement
Mr. LeBrun presented the September 30, 2022 Balance Sheet and Income Statement. No action was required by the Board.

TENTH ORDER OF BUSINESS	Appointment of Audit Committee
Mr. LeBrun requested that the Board appoint themselves to serve as the Audit Committee to review the Request for Proposals (RFP) for the firms that would submit proposals to perform the audit.

On MOTION by Ms. Glynn seconded by Ms. LeCesne with all in favor appointing the Board as the Audit Committee to review the Request for Proposals for audit proposals was approved.

ELEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

October 24, 2022	Montecito CDD

TWELFTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
Mr. Henson addressed the following:
	Asked whether Ms. Campbell would have an Open Door Policy or take appointments. Ms. Campbell preferred to have an open door policy and was available via email.
	Questioned whether there was an Easement Agreement for 95 Montecito Drive as there was a trailer. Mr. LeBrun would check the District records to see if one was executed.
	Asked if there should be additionall hedges in the open area in back of Ventura Dirve across from shed as a buffer or leaving it open to allow residents to have access to the Clubhouse. Ms. LeCesne questioned who opened the area. Mr. Henson assumed that the residents did. Mr. LeBrun stated according to Statute, no residents could make alterations to CDD property. Mr. Henson suggested that the Board Members look at the area and discuss at the workshop.
Reported that the north pedestrian gate was not latching.
	Questioned why the vendor was onsite three times to repair the Lake Sonoma fountain. Mr. LeBrun noted two different problems. The last visit was to diagnose the timing of the fountain. The vendor ordered the parts and were waiting for delivery.
Mr. Smith stated that when he met with Paradise, he would discuss the detail work that was completed the last week of the month. They would drive through the community once a week and address issues on CDD property, such as removing palm fronds at the entrance so that the palm fronds did not pile up for three weeks. Ms. LeCesne felt that Paradise should have been doing this from the start. Mr. Smith reviewed the latest irrigation map prior to the meeting and noted that Insight was coming out on Wednesday to check timers. Ms. Glynn requested a list of open tickets with the status and notifying the originator of the ticket and questioned the status of the Request for Qualifications (RFQ) for the District Engineer. Ms. LeCesne stated that this would be discussed at the January meeting
Ms. LeCesne answered the following resident concerns:
Mr. LeBrun would provide additional options on the signage, such as a wall mountable versus built into the ground.

October 24, 2022	Montecito CDD

District Counsel commented on the enforcement of speeding. It would cost the community money to install street bumps, humps and tables. The City Manager was contacted for additional options.
Sod was addressed and suggested contacting the single-family, townhome and Master HOAs. A meeting was scheduled this Wednesday with Paradise.
On the website, the three horizontal lines on the top left side would be highlighted. Any suggestions about the website should be forwarded to Mr. LeBrun for GMS staff to address.
All residents had access to the ticket system, but could request updates from Mr. LeBrun. If residents see something, they should speak up and if it was not followed up to the resident’s satisfaction, it should be addressed at a CDD meeting.
Sonitrol was onsite twice to repair the gate and Ms. LeCesne requested that the system be deactivated because there was no latch. There was a programming issue, which Sonitrol was addressing. In the meantime, a sign would be posted.
It was discovered that data was not being entered into the e-blast system, which Ms. LeCesne re-uploaded. It should be in operation this week.
If a resident had a bulk item, it was the resident’s responsibility to contact Waste Management for pick up. If items were left on the swale, Mr. LeBrun would send a letter to the resident with photos and a notification that the resident’s access card would be deactivated.
Mr. Doug Glass (Montecito Drive) thanked the Board for their hard work and time.
Residents were happy with the Board, despite of all the issues.
Ms. Wald recessed the regular meeting at 1:14 p.m.

On MOTION by Ms. LeCesne seconded by Mr. Smith with all in favor the regular meeting was reconvened.

On MOTION by Mr. Smith seconded by Ms. LeCesne with all in favor accepting the recommendations of the Audit Committee was approved.

October 24, 2022	Montecito CDD

THIRTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. LeCesne seconded by Mr. Smith with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

MINUTES OF MEETING MONTECITO
COMMUNITY DEVELOPMENT DISTRICT

The Audit Committee meeting of the Board of Supervisors of the Montecito Community Development District was held on Monday, October 24, 2022 at 10:30 a.m. at the Montecito Beach Club, 208 Montecito Drive, Satellite Beach, Florida.

Present and constituting a quorum:

Catherine LeCesne	Chair
Ed Henson	Vice Chair
Tanja Glynn	Assistant Secretary
Eric Smith	Assistant Secretary
Joline Nivert	Assistant Secretary Also present were:
Jeremy LeBrun	GMS
Ginger Wald	District Counsel

FIRST ORDER OF BUSINESS	Roll Call
Ms. Wald called the meeting to order at 1:15 p.m. and called the roll. All Committee Members were present.

SECOND ORDER OF BUSNESS	Public Comment Period
Mr. LeBrun opened the public comment period. There being no public comments, the public comment period was closed.

THIRD ORDER OF BUSINESS	Audit Services
Approval of Request for Proposals and Selection Criteria
Mr. LeBrun explained that Request for Proposals would go out to vendors and the Audit Committee would approve the selection criteria. Ms. Wald advised that this was a standard statutory process that must be before the Board every three to five years. Items one through four

October 24, 2022	Montecito CDD

were required, but price was optional. Ms. Wald requested that the Board approve the RFP and selection criteria in order for the District Manager to proceed.

On MOTION by Ms. LeCesne seconded by Ms. Glenn with all in favor approving the Request for Proposals and Selection Criteria with price was approved.

Approval of Notice of Request for Proposals for Audit Services

On MOTION by Mr. Smith seconded by Ms. LeCesne with all in favor the Notice of Request for Proposals for Audit Services was approved.

Public Announcement of Opportunity to Provide Audit Services
Mr. LeBrun publicly announced that the Montecito CDD was seeking qualified bidders for their audit.

FOURTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. LeCesne seconded by Mr. Smith with all in favor the Audit Committee Meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

2

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Montecito CDD
Satellite Beach, FL

TABLE OF CONTENTS

INTRODUCTION
Company Service Overview
Sample Reports/Schedules
PROPOSAL
Action Plan & Proposal
OUR SERVICES
More Than Just Maintenance
QAULIFICATIONS
Certifications & Licenses
PORTFOLIO
Juniper Communities

Submitted by: Susan Chapman King
Client Relations Manager 407-717-6557

Dear Jeremy & Board of Directors:

Thank you for the opportunity to be a part of your landscape maintenance contract bidding process for Montecito CDD. At Juniper, we understand that each project is unique because no two clients are the same. We bring a straightforward, focused analysis to each property’s individual needs. Our commitment to quality, dependability, and industry best practices drives us forward. This commitment empowers us to meet our clients’ requirements and to serve their expanding needs as our relationship continues to grow.

Juniper has been servicing communities throughout Florida for over 20 years and our skilled teams are dedicated to your landscape initiatives.

We look forward to having the opportunity to work with you and to discuss the enclosed information. If you have any questions, please contact me at 407-717-6557.

Thank you,

Susan Chapman King Client Relations Manager 407-717-6557
Susan.chapman@juniperlandscaping.com Junipercares.com

ROOTED IN FLORIDA
HOW IT ALL STARTED
Juniper was founded in 2001 on a small farmhouse in Fort Myers, Florida. This location now serves as our corporate headquarters, though we have had to add a few more buildings. Over 20 years ago we started with the commitment to provide the best value and an on-time project. This commitment has helped Juniper grow from a small custom landscape operation with just a few employees to multiple locations throughout Florida. A lot has changed over the last 20 years, and we pride ourselves on the technology, service, and quality we continue to provide.

Juniper was founded in Florida and all our leadership team lives in-state.

CENTRAL	WEST COAST	EAST COAST

ORLANDO OCALA BELLEVIEW WESLEY CHAPEL LAKELAND LITHIA

NAPLES
BONITA SPRINGS FORT MYERS VENICE SARASOTA BRADENTON TAMPA

FORT LAUDERDALE WEST PALM
VERO BEACH PORT ST LUCIE MELBORNE VIERA

COMPANY OVERVIEW
SERVICES & QUALIFICATIONS

DESIGN

Resources & Qualifications
1,800+ Team Members
Licensed Landscape Architects
Certified Landscape Designers
Certified Irrigation Designers

BUILD

Certified Pest Control Operators
FNGLA Certified Horticultural Professionals
FNGLA Certified Landscape Contractors
ISA Certified Arborists

MAINTAIN

In-house Agronomist
State of Florida Irrigation License
Certified Hunter IMMS Installer
Certified Rain Bird IQ Installer

CLIENT TEAM
RESOURCES

DESIGN - SUPPORT TEAM
IA Certified Irrigation Designers
Landscape Designers
Landscape Architects

BUILD - SUPPORT TEAM
State Licensed Irrigation Designers
Licensed Hunter & Rain Bird Installer
Certified Landscape Contractors

MAINTAIN - SUPPORT TEAM
Certified Horticultural Professional
State Licensed Certified Pest Control Operator
State Licensed Irrigation Contractor
ISA Certified Arborists
In-House Agronomist

 OUR CORE VALUES	
A Sense of Urgency

A Constant Communicator

Mission Over Ego

We Do What We Say

Relentless

Grow and Adapt

JUNIPER CLIENT TEAM

Division

JUNIPER APPROACH

Branch Manager

Maintenance Account Manager

Client Relations Manager

Irrigation Techs

Maintenance Crews

Horticultural Techs

BRANCH MANAGER

Oversees the overall quality of the project, ensures contract items are completed timely and communication reports are being completed. Works with account manager on managing all tree pruning and enhancements.

ACCOUNT MANAGER

Works with association manager on updating of schedules and the quality control and verification of completion of work orders. Manages all service requests related to maintenance services and manages crews to meet scheduled services.

IRRIGATION TECHNICIAN

Performs inspections of irrigation systems to ensure optimum operation and coverage for plant material and turf areas. Concerns are promptly documented on a service form and turned into the property manager for authorization.

FERTILIZATION & PEST CONTROL TECHNICIAN

Performs regular inspections for shrub and lawn damaging insects such as mealybugs, aphids, spider mites, chinch bugs, sod webworms, and grubs.

TURF MANAGEMENT

SHRUB MANAGEMENT

JUNIPER APPROACH

Our account managers perform regular inspections for lawn damaging insects such as chinch bugs, sod webworms, and grubs. This, combined with our comprehensive irrigation and fertilization program, will keep turf areas thick and healthy.

FERTILIZATION & PEST CONTROL

Detailing includes trimming and pruning of all shrubbery, ornamental trees, and groundcover, removal of tree suckers, as well as the defining of bed lines and tree saucers. Our “weed first” approach ensures the spraying of pre and post emergent herbicides and pulling existing weeds is the project foreman’s priority.

WATER MANAGEMENT

Our training program equips technicians and foreman to apply fertilizer as well as identify and correct plant material problems. Our management team and technicians have specialized training and GI-BMP Certifications from the University of Florida Extension Office, enabling us to be more proactive.

Juniper’s certified technicians perform monthly inspections of irrigation systems to ensure optimum operation and coverage for plant material and turf areas. Concerns are promptly documented on a service form and turned into the property manager for authorization.

SERVICE REPORTS & MAPS
SAMPLES

Fertilization & Pest Reports

Regular service schedule maps are created for each community.

Service Rotation Map

Irrigation Reports

Sample

Landscape Maintenance Agreement

Property Name: Montecito CDD - Maintenance Company Name: GMS-SF, LLC

2022 Commons Landscape Maintenance - Estimator MM

Montecito CDD - Maintenance	Included Services

Description of Services	Frequency	Monthly Cost	Annual Cost	
General Maintenance Services	
General Landscape Maintenance Services	42	$5397.00	$64,764.00	
Fertilization Program Turf & Shrubs (See Scope for Details)	4	$598.50	$7182.00	
Insect and Disease Control	12	$661.50	$7,938.00	
Irrigation Wet Checks	12	$634.00	$7,608.00	
Annual Maintenance Price	$87,492.00	

Optional Services
Description of Services	Frequency	Cost per Occ.	Annual Cost	
Annual Flower Installation - Optional		$2.25	$2.25	
Mulch - 234 cubic yards	1	$12,168.00	$12,168.00	
Palm Pruning	1	$14,888.00	$14,888.00	
Service Terms				

PAYMENT SCHEDULE

SCHEDULE	PRICE	SALES TAX	TOTAL PRICE	
January	$7,291.00	$0.00	$7,291.00	
February	$7,291.00	$0.00	$7,291.00	
March	$7,291.00	$0.00	$7,291.00	
April	$7,291.00	$0.00	$7,291.00	
May	$7,291.00	$0.00	$7,291.00	
June	$7,291.00	$0.00	$7,291.00	
July	$7,291.00	$0.00	$7,291.00	
August	$7,291.00	$0.00	$7,291.00	
September	$7,291.00	$0.00	$7,291.00	
October	$7,291.00	$0.00	$7,291.00	
November	$7,291.00	$0.00	$7,291.00	
December	$7,291.00	$0.00	$7,291.00	
	$87,492.00	$0.00	$87,492.00	

By 		By 	

Print Name

  Susan Chapman King	

Print Name 	

Date

11/8/2022

Date

Juniper Landscaping of Florida LLC	Montecito CDD - Maintenance

EXBIBITB

SCOPE OF SERVICES/PRO CT MANUAL

Scope of Services

GENERALCONTRACTORREQUIREMENTSANDPROCEDURE
The Contractor shall meet the requirements and follow the procedures associated with all items in this Scope of Services. These general requirements and procedures are as follows:

0 eratlon Procedures

The Contractor shall perform the basic services outlined within the Scope of Services between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday unless specified otherwise or directed by the Owner. In addition, operation of leaf blowers shall be prohibited between the hours of 7:00 a.m. and 9:00 a.m. The Contractor may submit a request for additional operation time, in response to poor weather conditions, to be reviewed for approval by the Owner.

Ke\'Personnel
	All Work shall be lllBJlaged and/or directed by key personnel identified in the proposal. Any changes in the assigned key personnel shall be subject to approval by the Owner. Where applicable, the Contractor shall require certifications, training, etc. be secured and updated for all employees for the maintenance and technical services performed under this contract.

	Contractor shall provide one (1) Project Manager who is knowledgeable of the Contractor's daily activities when performed at the site. This Manager shall serve as the point of contact between the Own.er and Contractor. The Manager shall be responsible for coordinating all scheduled services with the Owner and for the timely scheduling of unscheduled maintenance services. Project Manager shall attend COD Meetings at the request of the District Manager.

Personnel Dress C de

The Contractor shall ensure that employees working on the Project shall wear uniforms or professional attire at all times. Clothing that expresses or implies obscene language or graphics, degrading or demeaning connotations, or in the opinion of the Owner is unsightly for any reason, shall be strictly prohibited. Contractor personnel shall wear shirts at all times and shall wear footwear that confonns to safe work practices.

Personnel Conduct
The Contractor shall enforce strict discipline and good order among its employees on the Project site. The Contractor shall ensure tbat its employees who communicate and interact with the community and any other customer/party associated with the Project are knowledgeable of the Project and the Services the Contractor is performing.

l.S·	

The Contractor shall develop, implement, and maintain a safety program for its operations on the Project. That safety program shall include, at a minimum, a safety policy, safety rules and procedures, safety training, procedures for reinforcing and monitoring safety programs, procedures for accident investigations, providing and maintaining equipment safety features, and safety record keeping.

The Contractor shall comply with all State of Florida and Federal and local regulations, rules and orders, as they pertain to occupational safety and health, the safe operation and security of the facilities.

The Contractor shall provide, at the Contractor's expense, all safety equipment and materials necessary for and related to the work performed by its employees. Such equipment will include, but is not limited to, items necessary to protect its employees and the general public, if applicable.

The Owner shall not provide a facility on the Project Site for the Contractor as part of this Scope of Services.

Subcontractors

If the Contractor, as a part of the performance of its obligations, elects to employ Subcontractors, the follow shall apply:

	The Contractor shall be responsible for, and coordinate with, the services of any of its Subcontractors.

The Contractor shall require all of its Subcontractors, as a condition of employment, to agree to the applicable terms and conditions identified in the Contract Documents.

Consultants

If the Contractor, as a part of the performance of its Services, elects to employ consultants, the following shall apply:

The Contractor shall be responsible for, and coordinate with, the services of any of its consultants.

The Contractor shall require all consultants, as a condition of employment, to agree to the applicable terms and conditions identified in the Contract Documents.

Document Control and Data Mana •ement

1.9.I	Document Control

The Contractor shall keep accurate records of documents received and, if applicable, issued by this Contractor. A "document log" shall be maintained during the work of this

Contractor to provide records on the information available to or from this Contractor. The "log" shall outline document titles and dates, the originator, received dates, and to/from information. This "log" shall be updated monthly and submitted to the Owner when requested.

Data Maintenance

The Contractor shall, after review with the Owner, establish a systematic process for the insertion ofrevised sets and the integration of that data into the overall Project plan after verification for compatibility and consistency of the information received with existing information.

Data Dispersal

Should the Contractor distribute data to others, the Contractor shall document the distribution of data by completing a letter of transmittal. All distribution of data shall be accompanied by a letter of transmittal with a copy provided to the Owner identifying:

Party to whom the data is being transferred
Origination of the request for transfer
Name of data being transferred
Type(s) of data being transfened
Date of transfer
Purpose of transfer or use of information
Further action necessary

The Contractor shall propose a format for, and keep a log of, all data transfers for updates to the Owner.

Verification of Data

All data provided to the Contractor shall be examined for consistency with its records and work efforts. Any obvious inconsistency shall be reported to the Owner verbally and in writing, upon discovery.

Ownership of Data

It is to be understood that all data transmitted and material/equipment purchased under this contract by the Contractor or provided to the Contractor, either by the Owner or third parties, are the sole properties of the Owner. The Contractor shall have temporary charge of the data while performing contracted services for the Project. All data shall be returned to the Owner at the conclusion of the obligation, after which, no copies of the data may be kept by the Contractor without the express written permission of the Owner.

The Owner shall retain the right to require that the Contractor transfer all data, material, or equipment to the Owner immediately upon fourteen (14) days' written notice, for any reason. The same procedures shall apply should it become necessary for the Contractor to voluntarily return all data to the Owner.

Quality Control

The Owner will have the right, at any stage of the operation, to reject any or all of the Contractor's seivices and materials, which in the Owner's opinion does not meet the requirements of these specifications. Throughout the entire landscape, the Contractor shall maintain the installed number of shrubs, ground cover, and trees in addition to the installed amount of turf grasses. The Contractor shall replace or reimburse the Owner for the cost of replacement or repairs, at the Contractor's own expense, those turf areas, shrubs, ground cover, and trees that are damaged or lost due to insects, disease, fungus, and/or over watering or insufficient watering from irrigation system as directed by the Owner. All replacements shall meet the current size, specifications, and quality of surrounding related material. Any other Owner items damaged due to the Contractor's negligence shall be repaired or replaced as directed by the Owner at the Contractor's own expense. All repairs and replacements shall also occur within two (2) weeks of approval from the Owner.

If requested by the Owner, the Contractor will make weekly walk-through reviews of the entire site related to visual observations and the Contractor's performance. The Contractor will make repairs and adjustments, as directed by the Owner, during these site visits. A monthly Maintenance Report shall be generated by the Contractor and submitted to the Owner outlining potential problem areas and the Contractor's proposed corrective action, upcoming work approval request, coordination, scheduling, etc. The Contractor shall provide the Owner with a weekly updated maintenance log addressing all activities occurring in that week.

COORDINATION

The Contractor shall provide coordination with the Owner for all items associated with the requirements of this Agreement.

General Coordination

The Contractor shall meet with the Owner and its separate consultants as appropriate, on a weekly basis. Those meetings shall 'serve as forum for the exchange of information, identification of pertinent and critical issues, determination of an action plan and schedule for resolving those issues, review of schedule and budget status, and discussion of other landscape, irrigation and maintenance related issues deemed appropriate by the Owner of the Contractor. The Contractor shall prepare the agenda for those meetings and submit it to the Owner two working days prior to the date of each meeting. The Contractor shall record and distribute minutes of each meeting to all attendees within five (5) business days, as wen as other parties with a "need-to-know" basis. The Owner shall provide the meeting location.

Coordination of the construction, operation, and general maintenance at the Project is considered one of the many critical activities of the Contractor. Further, coordination of those efforts with all parties involved, or those with the need to know are crucial to the success of the Project. While all parties involved with the Project cannot be identified at this time, a partial list is provided as follows;

District Manager
District Engineer
District Representative

Aquatic Weed Control Maintenance Contractor
Spectrum
AT&T
City of Satellite Beach
Brevard County and its various departments
Florida Department of Transportation
SJRWMD
Adjacent property owners, as directed by the Owner

Contractor's Pro·ect Maoa-11.er

Contractor shall designate an on-site representative who will be responsible for overall supervision of the Contractor's work force on the Project and shall act as the single point of contact, on a daily basis, between the Owner and the Contractor. This individual shall maintain at all times a means of being contacted by the Owner (pager, cellular phone, or radio) and shall respond to such calls within twenty (20) minutes of contact. This individual shall be responsible for maintaining the Contractor's schedule of activities and notifying the Owner of this daily schedule for quality control of the Contractor's service and for arranging and supervising unscheduled service requests by Owner.

The Contractor shall meet all requirements associated with turf care, shrubs/ground cover care, tree care, irrigation system, and litter removal, as required in this Agreement. The contractor shall make a complete site inspection of Montecito, specifically the areas of CDD maintenance. Attachment A includes plan identifying the general limits of COD maintenance by area. All landscaping, hardscape, structures (fences, entry features, benches, etc.) within the CDD areas shall be maintained by this Contractor in accordance with the following requirements:

Turf Care

Mowing

	All lawns located in developed and undeveloped areas, including St. Augustine, Zoysia, and Bahia (including ponds), shall be mowed once per week from April through September, three (3) times per month in March and October, and once every other week from November through February. Mowing shall be performed at a "Maximum" :frequency of 42 times per year.
Turf areas shall be cut to a height of no more than four (4) inches nor less than four
(4) inches, to foster photosynthesis and healthy root development.
Mower blades shall be kept sharp at all times to prevent tearing of grass blades and cleaned prior to mowing in the CDD.
Mulching type-mowing equipment is preferable and no side discharges are permitted
on walk-behind mowers.
Visible clippings after mowing shall be removed to prevent thatch build up.
Various mowing patterns shall be employed to prevent ruts in the turf caused by mowers.
All clippings shall be kept out of ornamental beds, off all sidewalks, roadways,
stormwater inlets and waterways.

Edging

	Hard surface edging is to be defined as outlining and/or removing turf from along all sidewalks and curbs, and soft surface edging is to be defined as outlining and/or removing turf from all tree rings and planting beds, etc. by the use of a mechanical edger.
	All hard surface edging shall be performed to maintain straight and sharp edges between curbs/sidewalks and turf areas. Edging shall be completed the same day and at the same frequency that an area is mowed.
	All soft surface edging shall be performed neatly to maintain the shape and configuration of all planting areas in a clean manner, free of imperfections, at the same frequency as detailing of plant beds (!JlonthlY). All plant bed edges shall be maintained to the curves, as originally designed.
The edging equipment shall be equipped with manufacturer's guard to deflect hazardous debris. String or lined trimmers shall not be used.
All sidewalks, streets, and roadways shall be immediately swept, blown, or vacuumed to maintain a clean, well-groomed appearance.
The proper safety precautions shall be taken when edging (i.e., safety vest, signage, warning light, etc.) along roadways as required by Federal, State or local law, as deemed necessary by the Contractor and/or as directed by the Owner.

Trimming

All areas inaccessible to mowers and/or otherwise unmowable due to trees, light poles, chain link fences, signs, rocks, culverts, miscellaneous hardscape items, etc. shall be trimmed at the same height, same day, in the same frequency as mowing. This includes grass runners around all ponds. Trimming shall be perfonned with the use of a string trimmer or other mechanical means. Chemical use shall be encouraged when working within six (6) inches of any fence posts and street posts and lights. All other chemical use will not be permitted unless approved by Owner.

Weed and Disease Control

	Four (4) applications (full coverage) of weed and disease/fungus control shall be provided in the months of &n, April, Julv, Oct each year for all St. Augustine, areas. Any reapplications required, in the Owner's opinion, shall be provided at the Contractor's own expense. Weeding shall be performed to a level that is acceptable to the Owner. Additional requirements for weed control are defined in paragraph 3.2.2.
Turf areas shall be continuously monitored for infestations of disease/fungus and
weeds and treated immediately for proper control. Contractor shall provide a monthly monitoring report of these activities to the Owner.
	All State and Federal regulations governing the use/application of chemicals shall be strictly adhered to. Contractor assumes all related liability for adhering to these regulations.
Contractor shall provide MSDS sheets for all chemicals to the Owner prior to start of the contract. Contractor shall also provide MSDS sheets for any changes in chemical use to the Owner, prior to application, throughout the entire contract period.

Fertilization

All fertilizers shall be applied (full coverage) according to manufacturer's instructions. Fet1ilizers shall be applied with the turf is dry and not over an early morning dew. Fertilizers shall be watered following application on the same day. Apply lawn fertilizer with broadcast spreaders and overlap consistently for uniform coverage.

A custom blended fertilizer shall be applied four (4) times per year (February, April, June, and October) for St. Augustine. Additional applications of micronutrients may be needed in July or August for St. Augustine turf. Analysis, scheduled applications, and application rates per 1,000 square feet shall be approved by the Owner and at a minimum include a full trace element package of iron, magnesium, zinc and calcium. Analysis may be different depending on the season of application and should always meet the specific site conditions. The minimum application rate shall be one (1) pound of nitrogen per 1,000 square feet per application. Any reapplications required, in the Owner's opinion, shall be provided at the Contractor's own expense.
	The Owner reserves the right to make reasonable adjustments to the specifications, timing, rate of application and elementary composition according to actual horticultural conditions at the time.
	A State inspection of analysis along with an actual certified fertilizer label, legible and otherwise suitable condition for filing, must be submitted for approval.
To maintain uniform turf color, fertilization shall be completed within ten (10) working days per phase in its entirety.
All fertilizers shall be kept out·of canals and storm water retention ponds and be removed immediately from all sidewalks and roadways.
A report containing bag usage and tonnage per area shall be submitted immediately following fertilization.
	All State and Federal regulations governing the use/application chemicals shall be strictly adhered to. Contractor assumes all related liability for adhering to or failing to adhere to these regulations.
	Contractor shall provide MDSD sheets for all chemicals to the Owner prior to start of contract. Contractor shall also provide MDSD sheets for any changes in chemical use to the Owner, prior to application, throughout the entire contract period.

Pest Control

The Contractor shall provide Two (U_) applications (full coverage) of insect control per year in the months of May & Sept for St. Augustine and two (2) applications of insect control per year in May and July for Bahia. Any reapplications required, in the Owner's opinion, shall be provided at the Contractor's own expense.
Turf areas shall be continuously monitored for infestations of insects and treated immediately for proper control. Contractor shall provide a monthly monitoring report of these activities to the Owner.
	All State and Federal regulations governing the use/application chemicals shall be strictly adhered to. Contractor assumes all related liability for adhering to or failing to adhere to these regulations.
	Contractor shall provide MDSD sheets for all chemicals to the Owner prior to start of contract. Contractor shall also provide MDSD sheets for any changes in chemical use to the Owner, prior to application, throughout the entire contract period.

pH Adjustment

It is anticipated that the soil pH level may require adjustment in various areas throughout

the Project site. The Contractor shall perform, as directed by the Owner, soil tests for any and all areas where the landscape is not responding adequately to the landscape care program. Based on the pH test results, the Contractor shall provide a pH adjustment program, if required, to be approved by the Owner. These areas will be monitored and, as directed by the Owner, follow-up tests will be required. The soil test and the pH adjustments shall be considered part of the base scope of Services. Anv remediati-0n costs wj!!,!? _!iIQ:eed upon in writgig_Q e Il Contractor and Ownei:,,.

Shrubs/Ground Cover Care

Pruning

Detailing of planted areas shall be performed in a sectional method, with the frequency of once a monJp. Detailing includes trimming, pruning ·and shaping of all shrubbery, ornamentals and ground cover, removal of under story tree suckers, removal of tmwanted vegetation, trash and the fluffing of bark or chips. Contractor shall provide to the Owner a sectional detailing operation map for review and approval within 30 days after the Contractor's notice to proceed.
Shrubs shall be hand clipped to remove only the top excess growth. Hedge sheering shall not be performed until shrub rows are completely full and have obtained at least three (3) feet full height. Pruning sides of shrubs shall be avoided to allow the mass to naturally fill.
Additional Specifications
Townhome Side Hedges - Kept at windowsill height
Coco Plums Along Lakes - 4' Height
Wall Hedge Height Inside and Outside - 4' Height
	No pruning shall be performed on live wood that alters the shape and fullness with respect to the intended character of the plantings. Any shrub damage from equipment, other negligent activities, or improper pruning shall be replaced by the Contractor at no additional cost to the Owner.
Shrubs shall be pruned according to Owner's specific instructions.
Summer flowering shrubs shall be pruned yearly during late winter/early spring (late February - April).
f  Spring flowering shrubs shall be pruned yearly after blooming.
	Broad leaf evergreen shrubs shall be hand-pruned yearly to maintain their natural appearance after the new growth has hardened off.
Conifers shall be pruned yearly after the foliage of the new growth has changed color.
Ground covers shall be edged and pruned to contain them within the planting beds.
	The main stem of shrubs or vine-lie plants planted near fences shall be secured to the fence with plastic tie material to allow new growth to be guided as directed by the Owner.
All clippings shall be removed from all sidewalks, roadways, and waterways, and disposed off-site.
A schedule for pruning shall be submitted within 30 calendar days of the notice to proceed with the Services for Owner's approval.
m. Selective pruning, balling and shaping shall be performed as needed to expose landscape lights and remove all dead wood.

Weeding

The Contractor shall be required to maintain all mulched areas free of weeds to a level that is acceptable to the Owner by hand pulling or chemical means as environmental, horticultural and weather conditions permit. An appropriate combination of "pre" and "post" emergent is strongly recommended. Weeding shall be performed in conjunction with the detailing of planted in Section 3.2.1. Any reapplications required, in the Owner's opinion, shall be provided at the Contractor's own expense. Weeds around impervious surfaces shall be sprayed as soon as observed. All weeds collected shall be removed and disposed off-site.
	All State and Federal regulations governing the use/application chemicals shall be strictly adhered to. Contractor assumes all related liability for adhere to or failing to adhere to these regulations.
Contractor shall provide MSDS sheets for all chemicals to the Owner prior to start of the contract. Contractor shall also provide MSDS sheets for any changes in chemical use to the Owner, prior to application, throughout_ the entire contract period.

Fertilization

	A custom blend fertilizer shall be applied at least four (4) times per yearc:=shall include a trace element of iron, magnesium, zinc and calcium. Analysis and program should be structured to meet the specific site conditions. Reapplications, if required in the Owner's opinion, shall be provided at the Contractor's own expense.
Fertilizers shall be applied at a rate of 1 pound of nitrogen per 1,000 square feet of bed area.
Fertilizers shall have the following:
Spring 46-0-0 with Minors. Potassium !roll, Mangenese lw/HerbicideJ
Summer 40-0-0 :eo\yon 15 MoJ!..t!!_Q n'!lar) O=Polymer Coate.<L2Jo/o w/inse.cticide
Fall SnQ!lg,4§:Q;;!)_with Minors, Potassiul!l Iron. Mangenese w/insectifJde
Winter S rin 46-0-Q_\Yith,_M.i.!!-ors. Potassium Iron, Mangenesf
Include elements of calcium, boron, copper, zinc and phosphor.
Alternative fertilizer analysis may be approved by the Owner, if the Contractor substantiates reasons for healthier plant growth.
Granular fertilizer shall be applied by hand or hand-operated broadcast spreader insuring uniform coverage. Fertilization shall be completed within ten (10) working days.
	A State inspection of analysis along with an actual label in legible and otherwise suitable condition for filing shall be submitted for approval.
All fertilizer shall be kept out of canals and lakes and be removed immediately from all sidewalks, pedestrian areas and roadways.
A report containing name of product applied, mix ratio, rate of application, amount of product applied, and location of application shall be submitted immediately following fertilization.
All State and Federal regulations governing the use/application chemicals shall be
strictly adhered to. Contractor assumes all related liability for adhering to or failing to adhere to these regulations.

Contract shall provide MSDS sheets for all chemicals to the Owner prior to start of the contract. Contractor shall also provide MSDS sheets for any changes in chemical use to the Owner, prior to application, throughout the entire contract period.

Pest and Disease Control

The Owner shall be notified one week prior to any chemical application. All over spray shall be prevented and contact with any pedestrians, their property or pets shall be strictly avoided.
	All landscape areas shall be continuously monitored for infestations of insects and disease/fungus and treated immediately for proper control. Contractor shall provide a monthly monitoring report of these activities to the Owner.
Six (6) applications (full coverage) of insect and disease control shall be required per year in the months of February, April, June, August, October and December. Any reapplications required, in the Owner's opinion, shall be provided at the Contractor's own expense.
	Use manufacturers' instructions for proper applications. Operating personnel shall be knowledgeable for monitoring and identification and licensed for application. All chemicals shall be used in strict accordance with Federal, State and County directive on environmental control and carry an EPA approval number.
	All State and Federal regulations governing the use/application chemicals shall be strictly adhered to. Contractor assumes all related liability for adhering to or failing to adhere to these regulations.
Contractor shall provide MSDS sheets for all chemicals to the Owner prior to start of the Agreement. Contractor shall also provide MSDS sheets for any changes in chemical use to the Owner, prior to application, throughout the entire contract period.

Mulching

All mulched beds shall be turned over for a fresh appearance during every other required bed detailing sequence. New mulch shall be installed once a year as part of this scope of services. Areas to be mulched include all areas at both entrances, clubhouse, playground, and roundabout. Approximately 230 cubic yards of mulch total for project.

pH Adjustment

A soil analysis and pH adjustment shall be provided for shrubs/ground cover as per section 3.1.7

Tree Care

Pruning

Removal of dead limbs and branches from all trees shall occur at a minimum of two times per year, February and August, or as directed by the Owner _gn all 2" li[!l..Q caliber.. No pruning should be perfonned on live wood that would affect the fullness with respect to the intended character of the plantings. Any tree damaged from equipment, other negligent activities or improper pruning shall be replaced by the Contractor at no additional cost to the Owner.
An: and all tree limbs are to be maintained to allow 7' _clearance_on sidewalks and
!(L learance on roads. Jl_lil? sh<2\1_lq_99cur during regular _<:;.9ntractor detajl_service.

	Removal of all sucker growth from base of trees shall be performed on a regular basis. Contractor shall remove any limbs, which in the Owner's opinion, pose a threat to public safety.

Contractor will provide specific pruning practices, unless otherwise directed by the Owner, for the following items:

Oaks: Generally, prune trees to maintain the desired uniform appearance by thinning or tipping. No topping shall be performed on oak trees. Branches are encouraged to hang over walks with adequate pedestrian and bicycle clearance.
	Crape myrtles: Crape myrtles shall be tipped in February, but only by approximatef y two to three feet. Sever topping shall be considered out of character.
Wax Myrtle: Wax myrtles shall be tipped mildly in February, cleaned at the base to two feet clear trunk and dead wood removed.
Holly: Burford hollies shall be kept full headed and pruned only to bring clear trunk level to two feet above ground cover level. All holly trees shall be hand-clipped (not hedged) for naturally formed appearance. Sever shearing into "pyramids or lollipops" shall be avoided.
Ligustrum: Ligustrums shall be hand clipped for natural form. Sever shearing into "gloves" shall be avoided, unless directed by the Owner.
	Magnolias: Prune only sucker growth to maintain an attractive, clear trunk appearance.
	Washington/Washingtonia palms: The condition and appearance of booted trunks shall be monitored monthly and cleanup/boot removal shall be provided as directed by the Owner. Once the fronds have dropped to an 8:00 to 4:00 angle, the Contractor shall remove the fronds to a maximum l0:00 to 2:00 angle. Fronds shall be removed a minimum of once per year. Seedpods shall be removed as necessary or as directed by owner.
Queen Palms/Fox TaiVCoconut Palm: Pruning of trees once per year, however seedpods shall be removed as necessary or as directed by owner.
Canary Palms: Pruning of trees (once) (±) per year, however seedpods shall be removed as necessary or as directed by owner.

	Other ornamental trees shall be pruned yearly during late winter/early spring (late February- April).
All other trees shall be pruned yearly to enhance their natural character as directed by the Owner.
£ Trees shall be canopied in a manner that will prevent interference with pedestrian walkways, and bike lanes where applicable, as well as assist in the general appearance of the property. This service will be performed as necessary during the detail three-week rotation to maintain uniformity and property clearances.
g. Selective pruning and shaping shall be performed as needed to expose landscape lights.

Fertilization

Trees shall be fertilized as per the requirements of 3.2.3. Any alternative fertilizer analysis recommended specifically for individual trees may be approved if the Contractor

substantiates reasons for healthier plant growth.

Pest Control

Preventative insect/disease control treatments shall be provided for individual trees, as per the requirements of3.2.4.

Mulching

All individual isolated trees shall have their tree ring re-mulched as per the requirements of3.2.5.Thisisto occur annuallv.

pH Adjustment

Soil testing and pH adjustment shall be provided as per the requirements of 3.1.7.

Irrigation Svstem
General Requirements

The Contractor shall be responsible for continual, full operation of all system parts. Any plant damage resulting from non-operation of system, over-watering, or insufficient watering due to maintenance neglect shall be the Contractor's responsibility, as per Section 1.12. Contractor shall replace damaged materials or reimburse the Owner for the cost of replacement or repairs as directed by the Owner. Contractor is responsible for notifying owner of any known issue with pumping equipment.
The Contractor shall be responsible for repairs to the system caused by the Contractor or by the Contractor's neglect for the term of this Agreement.
	Automatic irrigation system will be programmed weekly to provide watering frequency sufficient to replace soil moisture below the root zone.
All irrigation shall rwi between 12:00 a.m. and 7:00 a.m. Any deviation from this schedule shall be approved by the Owner.
Contractor must adjust system to ensure compliance with any water restrictions.
	Any modifications to the irrigation system shall be submitted in writing for approval. Approval will be in writing to the Contractor. If the original request is not satisfactory to the Owner, an alternate plan may be requested. A detailed sketch for record documents will also be supplied to the Owner, prior to work commencing.

Monitoring/Adjustments

The Contractor shall inspect the entire operation of the system no less than once montJ!. A written report shall be furnished to the Owner at the completion of each inspection. During this inspection, the Contractor shall perform the following:

Activate each zone of the existing system.
Visually check for and report and damaged heads or ones needing repair.
Ensure the operation and coverage is sufficient for proper healthy landscape growing conditions.

Spray patterns for all irrigation heads shall be adjusted, if required, when detected by the Contractor or as directed by the Owner. Removal of grass, debris grown over all heads, cleaning of clogged nozzles and screens shall be included in this scope of services.
Any adjustments to the spray nozzles, spray patterns, controllers, etc. required to provide optimum growth of the landscape shall be provided on an as-needed basis as part of the base Scope of Services.

ValveNalve Boxes

	The Contractor shall provide any miscellaneous cleaning of valves for proper functioning on an as-needed basis.
The Contractor shall ensure that all valve boxes remain flush and level with grade. The valve boxes shall be kept free of any overgrowth of plant material or sod. The interior of each box shall be kept clean and the components accessible. Any damage to valve boxes or lids caused by the crew will be replaced at the contractor's expense.

Litter Removal

Landscape Areas

Any litter found in planting beds or in turf areas shall be collected and disposed of off­ site prior to each mowing cycle.

Road Rights-of-Way, Ponds, playground, and drainage easements.

Contractor shall monitor all road rights-of-way, stormwater ponds, playground, and stormwater inlets to collect any litter and dispose of the litter off-site.

UNSCHEDULED MAINTENANCE AN:D REPAIRS

The Contractor shall be equipped and organized to provide any unscheduled maintenance and repairs required in this Scope of Services. The following addresses the general procedures for unscheduled maintenance and repairs, response to damaged facilities and emergencies, and unscheduled maintenance activities.

General

The Contractor shall be responsible for all repairs within the limits of work unless directed otherwise by the Owner. Repairs that result from the Contractor's failure to properly perform the Services under this Scope of Services shall not be considered an Additional Service and, therefore, shall not warrant additional compensation to the Contractor. Repairs that, in the Con1ractor and Owner's opinion, are not as a result of Contractor negligence shall be deemed an Additional Service and shall, at the Owner's election. be made by the Contractor upon receipt of a Work Authorization from the Owner. When the Contractor determines that a repair is necessary, the Contractor shall submit to the Owner a Work Authorization form, together with the Contractor's estimate of the cost to perform the repair. Whenever possible, this Work Authorization and cost estimate should be sent to the Owner seven (7) calendar days in advance of the Contractor performing the Services. The Owner shall return one execute copy of the Work Authorization form and shall indicate the method of compensation.

In the event the Services are to be provided on a unit price or time-and-material basis, within seven (7) calendar days upon completion of the Services, the Contractor shall submit to the Owner, an itemized listing of the Contractor's costs to perfonn the Services including all unit quantity items or labor, equipment, materials, and Subcontractor's accordingly. The itemized listing shall be presented in a format acceptable to the Owner and if requested by the Owner, shall include copies of invoices from others providing work or materials on the repair.

Dama ed Facilities

	Should the Contractor become aware of damage to the facilities within the area maintained by the Contractor, the Contractor shall notify the Owner as soon as possible. If the Owner elects to have the Contrac_tor perform the repair, the Owner shall issue a Work Authorization to the Contractor to proceed with the repair.

Irrigation Repairs

	All breaks shall be repaired immediately. Lines shall be flushed thoroughly before installing new heads.
	All replacement parts shall be the same manufacture as the initial irrigation installation. Execution of all repairs/installation shall be as per original constr:uction details/specifications.	•
Above-ground irrigation components damaged by the Contractor while perfonning landscape maintenance activities shall be repaired and replaced by the Contractor within 24 hours at no change to the Owner.
d Any damage on property due to washouts created by irrigation breaks that went undetected for a period of time due to negligence of the Contractor shall be repaired by the Contractor at no charge to the Owner.
e. Irrigation components damaged by accident caused by someone other than the Contractor, by wear and tear, or by vandalism shall be reported to the Owner immediately. Execution and payment for these repairs is explained in Section 4.1.

Emergency Repairs

	If the repair to a damaged facility is deemed an emergency and immediate repair is judged necessary by the Contractor, District Manager, District Engineer, or Owner, upon receipt of authorization by the Owner, the Contractor shall proceed with providing all material, labor, and equipment on a time-and-material basis necessary to make the repair and restore the facilities. If the repair is required due to Contractor's negligence, the Owner shall back charge the Contractor for the repair.

	The Contractor shall provide any emergency repairs to the irrigation system immediately once detected by the Contractor, or within three hours of notification from the Owner. If the emergency repairs are due to Contractor negligence, the Contractor shall provide these repairs at its own expense. If these repairs are beyond the Contractor's control within the Scope of Services, the Contractor shall provide the repairs and submit an invoice on a time-and-material basis.

Emergency repairs, as agreed by the Owner, are the only repairs that will not require a Work Authorization from the Owner prior to commencing the repair. However, a Work Authorization will be completed and referenced on the Contractor's monthly invoice to the Owner.

Unscheduled Maintenance

The Contractor shall provide occasional unscheduled maintenance that is in addition to the base Scope of Services. The Contractor shall receive a Work Authorization from the Owner and shall respond and complete the request within two weeks or a mutually agreeable time with the Owner. The Contractor's cost estimate to provide the work shall be approved by the Owner prior to commencement. The Contractor shall be available and willing to provide the following unscheduled maintenance services:

After Storm Event Cleanup
Raise the height of irrigation heads.
	Provide cleanup and touch-up finishes (paint, stucco, etc.) as necessary for any hardscape item in response to vandalism or acts of God.
	Provide landscape and irrigation materials, replacements, or repairs due to vandalism or acts of God.
Provide site cleanup (litter removal, pressure washing, etc.) before and after community special events.
Provide mowing of undeveloped areas.
Provide, in late October of each year, over-seeding in undeveloped Bahia areas with Winter Rye. The Contractor shall provide seeding mix to the Owner for approval prior to application. Any reapplications required, in the Owner's opinion, due to poor germination or inconsistent coverage, shall be provided at the Contractor's own expense.
Provide selective weeding and pruning for existing wooded areas.

RESPONSE TIME

The Contractor shall provide services and repairs within the amount of time indicated in this Agreement. The following is general response time information and requirements for the Emergency Response Program to be developed, implemented, and maintained by the Contractor.

General

The Contractor shall, on a timely and efficient basis, respond to any and all requests and perform all repairs, inspections, and observations, etc. stipulated in the Scope of Services. The Contractor shall provide supervisory, operating and maintenance personnel as required who shall be available on call 24 hours per day, seven (7) days per week to respond to and correct any problems with any of the elements covered by this Agreement.

Response time, unless otherwise directed by the Owner, required by the Contractor for various maintenance activities is as follows:

Standard maintenance activity adjustments: varies, as directed by Owner.
Irrigation adjustments: 24 hours
Standard repairs: one week
Emergency repairs: three (3) hours
Unscheduled maintenance request: as needed, as soon as four (4) hours
Plant material replacement: two (2) weeks

Should the Contractor fail to respond to a request for any services addressed in this Scope of

Services_within the required allotted time, the Owner shall, at the Contractor's sole expense, provide the requested services.

Emer enc) Response Program

The Contractor shall develop, implement, and maintain an Emergency Response Program (ERP) for emergency work that must proceed immediately to avoid property damage or result in a public health or safety hazard. The ERP shall address emergency situations including, but not limited to, the following items:

Irrigation line breaks
Equipment failures
Chemical spi11s

Additionally, the ERP shall address the following:

Responsible parties to be notified
Personnel, equipment, and emergency repair contractors on call and who will respond to each type of emergency
Procedures for notifying the Owner, District Manager, the community, and other utility companies affected by the listed emergency
	The Contractor shall prepare, maintain and distribute an ERP manual detailing the procedures and responsibilities for the situations listed above and any other situation deemed appropriate by the Owner.

The ERP manual shall be included in the operations section of the Administrative/Maintenance/Operationsprogram.

END OF SCOPE OF SERVICES

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START UP: COMMUNICATION

At Juniper, we know an effective communication plan is essential for a smooth start up and the key to delivering superior customer service.

COMMUNICATION PLAN

Juniper schedules and hosts recurring 30-minute ZOOM meetings (prior to actual startup and ongoing afterward).
SCHEDULE
― 30 days prior to start date – Every other week ZOOM (20-30 Minutes)
― First 90 days after start date – Every Other Week ZOOM (20-30 minutes)
― 4th- month thru 6th month – Monthly ZOOM (20-30 minutes)
ATTENDEES
Who is typically included in these meetings?
Juniper
― Account Manager
― Branch Manager
― Other Juniper staff depending on current issues Your Association (You Choose)
― Property Management
― Interested Key Landscape Committee Members
― Interested Board Members

PURPOSE
― The intent of the ZOOM meeting is to create and maintain a convenient way for Juniper to provide quick updates, get quality feedback, identify issues, generate ideas, create strong communication and set us all up for success.
― These meetings are in addition to any regularly scheduled walk-thrus or onsite meetings between Manager/BOD and Juniper.
AGENDA
― Juniper Account Manager & Branch Manager - Operations update
― Manager/BOD – Feedback, requests, suggestions, immediate issues/concerns
― Identify clear next steps

PROPOSAL

START UP: FIRST 60 DAYS

LANDSCAPE MAINTENANCE

SERVICE REQUEST MEETING
Meet with association management to review and prioritize all open service requests and any
outstanding work orders.
JUNIPER ADVANCE PROPERTY MAPPING
Complete drone flight of community and upload mapping.
DETAILED PROPERTY REPORT
A detailed report with photos will be submitted to the BOD/Manager to provide insight into the
areas that can be improved quickly, as well as those that may take additional work. This thorough report will give a point of reference of where the property was at take over and act as a benchmark for future performance.
SCHEDULE OF SERVICES MAP
Production team is working on the schedules that will be provided to the HOA.
Irrigation Wet Check Schedule
Mowing Schedule
Shrub Pruning Schedule
PROPERTY MOWING TECHNIQUES
Uniformed crews begin proper and corrective mowing techniques using daily sharpened and
clean blades, mowing at a proper height for the St. Augustine turf areas.
PROPER PRUNING TECHNIQUES
Uniformed crews begin proper and corrective pruning techniques, using clean, sharp shears and
loppers.
WEED CONTROL
Uniformed crews begin weeding and cleaning of beds, applying herbicides, and correcting bed lines.
IRRIGATION
Set meeting with management and landscape/irrigation committee to discuss open items along with any concerns, and to set the starting point for the irrigation maintenance check.

PROPOSAL

START UP: FIRST 60 DAYS

FERTILIZATION AND PEST CONTROL

ADDRESS IMMEDIATE ISSUES
Areas with active pest issues will be addressed immediately.
L&O EVALUATION REPORT
A detailed report which evaluates the property based on the health and vigor of the lawn and landscape will be submitted to the BOD/Manager.
SOIL TESTING
Collect soil samples from various locations of the property to send to A&L Labs or to the University of Florida for analysis. This data is the basis of how we will tailor the fertilization program going forward.
CORRECTIVE PLAN
Areas with pest, fungus, or weeds will be documented with pictures and a corrective plan will be put in place. Weed varieties or pest issues that cannot be eliminated due to environmental conditions and/or restrictions will also be documented and brought to the BOD/Property Manager’s attention.
Begin treatment of turf/shrub damaging insects
Begin treatment of turf/shrub disease
Begin fertilization of turf areas.
Begin fertilization of shrub bed areas, trees and palms

ANNUAL FLOWER DISPLAY

PLAN TO IMPROVE ANNUAL FLOWER DISPLAYS
Review soil conditions (soil amendments may be needed).
Provide options based on season.
Work with landscape committee to develop plan for the entire year so we can look at contract growing flowers.

PROPOSAL

START UP: FIRST 60 DAYS

INITIAL IRRIGATION INSPECTION

Evaluation of all key elements of the irrigation system with an Initial Irrigation Evaluation Report to be submitted to the BOD/Manager.
Our irrigation team along will inspect all irrigation controllers & review functionality.. We will be looking for faulted communication errors & abnormal milliamp usage which could also cause intermittent communication issues between controllers & valves. Controllers will also be inspected for proper grounding & grounding rods.

FIELD INSPECTIONS
Inspect for faulty zones.
Inspect all wire connections.
Once functioning, inspect zone for functionality & coverage.
Check if components are still under manufacture warranty.
All sprinkler heads will have been cleaned or nozzles replaced and adjusted per contract.
Any immediate changes made during the evaluation per our contract will be noted and reported.
Increase runtimes for zones that have been showing signs of drought stress.
Any major repairs that may be needed will be submitted in the form of a proposal.

PROGRAMMING & OPTIMIZATION
Review all run time programming.

Review system pressure and typical zone GPM.

Make suggestions for optimization to improve communication & efficiencies.

Optimize program run times.

Begin to identify/label the irrigation zones.

PROPOSAL

CUSTOMER SERVICE

ON-SITE MANAGEMENT
People make the difference. We understand that for many residents, speaking in person with a manager is preferable. For this reason, a manager always accompanies Juniper crews & is available on-site for communication & problem-solving.

24/7 EMERGENCY SERVICES

When the unforeseen happens, we will be there when you need us. Call our dedicated number for 24/7 support.

IN-HOUSE CUSTOMER CARE TEAM
We believe that providing great customer service is key providing the best in landscape services. To that end we create department dedicated to supporting residents, account managers & field teams.

To assist owners with maintenance and irrigation concerns, Juniper offers homeowners multiple options:

Option 1:
Visit www.junipercares.com and click on “Community Service Request.” Create a ticket by following the simple prompts.
Option 2:
Email customerservice@juniperlandscaping.com, noting the concern.
Option 3:
Call Customer Service at (239) 561-5980 to speak with a representative.

JUNIPER SYNC
WORK ORDER SYSTEM
Utilize our online work order system to create & track work orders for your property. Managers & residents can easily create an account to use immediately.
Highlights
Live Dashboard/ Ticket Summary
Ticket Aging
Custom Filters
Detailed Reporting
Community Maps
Knowledge Base
Give a Gold Star

PROPOSAL

LANDSCAPE MAINTENANCE

JUNIPER HAS BEEN EXCEEDING INDUSTRY STANDARDS IN THE AREA OF QUALITY AND DEPENDABILITY IN FLORIDA SINCE 2001
Our landscape maintenance teams work closely with the irrigation and horticultural teams. This, combined with regular inspections from our dedicated account managers, helps ensure the job quality our clients have come to expect.

OUR SERVICES

LANDSCAPE INSTALLATION

OUR DESIGN & INSTALLATION TEAMS MAKE AN AWARD-WINNING COMBINATION!
Our teams work hard to deliver a quality project on time and on budget.

Landscape Design Firm of the Year
Best Landscape Design Custom Home

Merit Award Design Residential
Award Best Landscape Design

OUR SERVICES

LANDSCAPE IRRIGATION

STATE LICENSED IRRIGATION CONTRACTOR
What is a certified irrigation specialty contractor’s license?
An irrigation specialty contractor’s license is a certified (state-wide) specialty license developed by the Construction Industry Licensing Board to permit contractors to install, maintain, repair, alter, extend, manage, monitor, audit, or, if not prohibited by law, design irrigation systems.

WATER MANAGEMENT

Our industry experts can help guide you on the most effective way to use your water resources.
Central control management
Converting beds to drip irrigation
E/T weather-based controllers
Soil moisture sensors
Pressure regulated components
High efficiency sprinklers

OUR SERVICES

LANDSCAPE IRRIGATION

Juniper’s certified technicians perform monthly inspections of irrigation systems to ensure optimum operation and coverage for plant material and turf areas. Concerns are promptly documented on a service form and turned in to the property manager for authorization.

MAINTENANCE

INSTALLATION

Water Management
Repairs
Water Monitoring
Reporting
Wet Checks

Infrastructure
Pump Stations
Central Control
Residential
Commercial

OUR SERVICES

LANDSCAPE HORTICULTURE

Our training program equips technicians and foreman to apply fertilizer as well as identify and correct plant material problems. Our management team and technicians have specialized training and GI-BMP Certifications from the University of Florida Extension Office, enabling us to be more proactive.

OUR SERVICES

LANDSCAPE ARCHITECTURE

COMPLETE LANDSCAPE ARCHITECTURE & DESIGN SERVICES
Our design team can help boards with master plans for communities. Providing design hardscape features, 3D renderings of landscape plans, and complete landscape plans.

JUNIPER DESIGN TEAM

Licensed Landscape Architects
Certified Landscape Designers
Certified Irrigation Designers
ISA Certified Arborists
In-house Agronomist
State of Florida Irrigation License
Certified Hunter IMMS Installer
Certified Rain Bird IQ Installer

OUR SERVICES

NURSERY & TREE FARM

We know it because we grow it!

With our over 200 acres of nursery & tree farms we can deliver custom, quality plant material to fit the individual needs of our clients. Additionally, our dedicated plant buyer travels throughout the state in search of the best plant material.

By keeping our finger on the pulse of the plant market, we can maximize value for each client.

OUR SERVICES

SEASONAL COLOR

We create custom schedules for our communities on the annual color program. Our annual flower beds are designed and installed to emphasize color, profusion, and display in high profile areas.

SEASONAL FLOWER PROGRAM

Contract grown flowers
Custom designed displays
Scheduled installation
Fresh look all year
Best in quality annuals
Enhanced landscape areas
Additional fertilization keeps flowers
looking great

OUR SERVICES

ARBORICULTURE

JUNIPER has multiple ISA certified Arborists that are available for everything you may need for your tree health care.
Preventive maintenance helps keep trees in good health while reducing any insect, disease, or site problems.

WHY HIRE AN ARBORIST?
Arborists specialize in the care of individual trees. They are knowledgeable about the needs of trees and are trained and equipped to provide proper care. Hiring an arborist is a decision that should not be taken lightly.
Proper tree care is an investment that can lead to substantial returns. Well cared- for trees are attractive and can add considerable value to your property.

OUR SERVICES

STORM RESPONSE

RESOURCES WHEN YOU NEED THEM MOST!
In preparation for and after a storm, Juniper has additional team members that are critical resources during storm events. They provide not only added manpower but bring with them the trucks and heavy equipment needed to handle storm clean up.

COMPANY RESOURCES

1,800+ team members statewide
17 locations throughout Florida
10,000+ gallons of onsite fuel
300+ trucks in our fleet
ISA Certified Arborists
Landscape Designers & Architects
Teams throughout Florida
Extensive supply of heavy equipment

OUR SERVICES

EDUCATIONAL CLASSES

PRESENTATIONS & CEUS AVAILABLE FOR CLASSROOM OR ONLINE LEARNING

At Juniper Landscaping we offer CEU courses that cover a variety of subjects that include irrigation, palm tree care, turf care, and tree selection.

CURRENT COURSES

IRRIGATION 101
HORTICULTURE 101
TREE SELECTION
PEST ID LAWN & ORNAMENTAL
PLANTING PRINCIPLES & PLANT ID
DIAGNOSING LANDSCAPE ISSUES
Our Green Industry experts' courses are designed to assist managers to make the best decisions to maximize their property’s beauty and ease of maintenance.

OUR SERVICES

AWARD WINNING LANDSCAPES

EXCEEDING INDUSTRY STANDARDS!

	PINNACLE AWARDS		SAND DOLLAR AWARDS	
‒	Best Landscape Design Custom Home	‒	Best Community Feature of the Year	
‒	Award Best Landscape Design	‒	Best Landscape Design 30-50k	
‒	Merit Award Design Residential	‒	Best Landscape Design under 30k	
‒	Landscape Design Firm of the Year	‒	Best Landscape Design over 50k	

‒	AURORA AWARDS
Landscape Design/Pool Design	

‒	SUMMIT AWARDS
Best Contracting Landscape 5-8 million+	

‒	Best Custom home for “La Castille”

‒	Merit Award for Infrastructure & Landscape

QUALIFICATIONS

SAFETY & TRAINING

We hold the safety of our clients & our team members in the highest regard. We have implemented a company wide safety program that is administered through our safety coordinator & local branch managers.

Initial Hire Program
Safety rules
New hire safety orientation
Required & use of PPE
Safety Training Program
Equipment certifications
Weekly safety meetings
Daily jobsite reviews
Traffic control systems
Best practices training
Safety rewards/swag based on
safety performance
Online training tools

SCAN QR CODE TO WATCH VIDEO HIGHLIGHTS OF OUR IN-HOUSE TRAINING PROGRAM

QUALIFICATIONS

CERTIFICATIONS & LICENSES

OUR QUALIFIED TEAM
At Juniper, many of our team members hold valuable certifications and licenses. Their years of experience, along with additional training, enables them to provide our customers with answers they can trust.

CERTIFICATIONS & LICENSES
Licensed Landscape Architects
Certified Landscape Designers
Certified Irrigation Designers
Certified Pest Control Operators
FNGLA Certified Horticultural Professional

FNGLA Certified Landscape Contractor
ISA Certified Arborist
State of Florida Irrigation License
Certified Hunter IMMS Installer
Certified Rain Bird IQ Installer
Best Management Practices (BMPs)

QUALIFICATIONS

CERTIFICATIONS & LICENSES

QUALIFICATIONS

INSURANCE

SAMPLE

QUALIFICATIONS

JUNIPER CARES

Making our communities better places to live and work is important, not only for our clients and employees, but for all our neighbors in the area. With that in mind, we support many local charitable organizations across the state and use environmentally sound practices.

ADDITIONAL INFO

PORTFOLIO: ST. CLOUD

TWIN LAKES

ADDITIONAL INFO

PORTFOLIO: CELEBRATION

CELEBRATION CDD

ADDITIONAL INFO

PORTFOLIO: OCALA

WORLD EQUESTRIAN CENTER

ADDITIONAL INFO

DESIGN SAMPLES

COMPUTER RENDERINGS

ADDITIONAL INFO

junipercares.com

Landscape Maintenance Services
Contract Location	Customer Info

Monday, November 14, 2022

Montecito CDD	Govermental Management Services	Jeremy LeBrun
748 Ventura Drive	219 East Livingston Street	jlebrun@gmscfl.com
Satellite Beach, FL 32937	Orlando, FL 32801	407-613-2944

Grounds Maintenance	
Measurement		
Frequency	
Monthly	
Yearly	
Weekly Mowing	116,495	sf	42 x	$  2,093.00	$	25,116.00	
Dry Pond Drains	-	sf	0 x	$	-	$	-	
Bed Weeding	60,000	sf	26 x	$	676.00	$	8,112.00	
Pruning/Detail	60,000	sf	12 x	$  2,600.00	$	31,200.00	
Fertilization and Pest Control
Lawn	

116,495	

sf	

4 x	

$	310.65	

$	3,727.84	
Shrub	60,000	sf	3 x	$	150.00	$	1,800.00	
Bahia	-	sf	-		x	$	-	$	-	
Palm & Magnolia Fert	66	ea		4	x	$	330.00	$	3,960.00	

Irrigation Inspections
System Check	12 x

$	800.00

$	9,600.00

Contract Amount:	$  6,959.65	$	83,515.84	

Mulch	

Hardwood (Brown)	
Measurement
210	

cy	
Frequency
1 x	
Monthly
$	-	$	
Yearly
12,600.00	
Arbor Care
Palm Pruning	

573	

ct	

1 x	

$	-	$	20,055.00	
Oak Trimming (Median)	-	ct	0 x	$	-	$	-	
Crape Pruning	-	ct	0 x	$	-	$	-	
Leaf Cleanup	-	hr	0 x	$	-	$	-	

Floral Program
Annuals Flowers	-	ct	0 x
Soil	-	cy	0 x
Poinsettias	-	ct	0 x

$	-	$	-
$	-	$	-
$	-	$	-

Add'l Services:	$	-	$	32,655.00

Landscape Maintenance Services
Contract Location	Customer Info

Monday, November 14, 2022

Montecito CDD	Govermental Management Services	Jeremy LeBrun
748 Ventura Drive	219 East Livingston Street	jlebrun@gmscfl.com

Satellite Beach, FL 32937	Orlando, FL 32801	407-613-2944 Terms of Contract
Method of Billing:	Contract Amount:	Based on Approved Services

12 Equal payments of	$	-	beginning 		
A prorated amount of	$	-	will be invoiced for the first month to coincide with services rendered.	

Paradise Lawns & Landscaping, Inc. agrees to maintain;	Montecito CDD	and will perform the services as specified on the
proposal price page. The length of this agreement is (1) year from the executed date and will automatically renew on the same date the following year. This contract includes a "30 Day Right to Correct" should either party feel the contract is not being followed. This means "Written" documentation from the date of incident will be sent to both parties outlining what the problem is and how it should be resolved. If not corrected in that time frame, a 30 day "Written Notice of Cancelation" shall be issued and executed at such time. All open balances are considered due should either party terminate the contract. All amortized amounts are subject to balances should the contractual cycle end before all direct expenses are recovered by Paradise Lawns. Any litigation costs are at the expense of each party. Paradise is insured for workman's compensation, general liability and automobile liability. Certificates of insurance are available upon request.

Payment must be received by the 1st, following the previous months service. If payment is more than 15 days past due services will be postponed until payment is made. Any delinquencies over 30 days are subject to a 2% penalty per month.

Paradise Lawns & Landscaping, Inc. assumes no responsibility for damages beyond our control or acts of God.

Paradise Lawns & Landscape, Inc. is thankful for your consideration of our proposal. Should any changes be needed please contact us at (877) 282-6611 .The attached prices are not subject to change unless both parties agree upon the set amount. Fuel surcharges are enforced
should Paradise incur such costs. Paradise uses www.fuelgaugereport.aaa.com to calculate the cost and the invoice will indicate the percentage billed. Landscape Enhancements are not included in this agreements unless otherwise stated in a written addendum.

A Florida Company Serving Florida

Landscaping & Grounds Maintenance Contract

Submitted to -

Montceito - CDD

Property Prepared For
Montceito - CDD

Jeremy LeBrun
C : (407) 613-2944
E : Jlebrun@gmscfl.com

Prepared By
Rusty Kahoe

Business Developer
ProGreen Services, LLC

C : 404-644-4270
E : rustyk@progreenservices.net

Issued Date
11/07/2022

Valid Until
12/31/2022

Web: www.progreenservices.net

Revision #:	02

TABULATION SHEET
ProGreen Services Proposed Plan Montceito - CDD

Property Address:	Billing Address:	Contact Name: Jeremy LeBrun

208 Montecito Drive Satellite Beach, Florida 32937

219 East Livingston Street Orlando, FL 32801

Contact #: (407) 613-2944
Contact Email: Jlebrun@gmscfl.com

Please note any specific payment instructions to the ProGreen staff at the execution of this contract.
Additional Services Provided all within ProGreen Services – to be noted as additional Exhibits attached.

Payable in 12 Monthly installments of
$ 6,500.00

All labor needed to accomplish the work outlined in this agreement shall be provided
for the sum of $78,000.00	per calendar year.

Contract Start Date:
01/01/2023

Contract is for a period of 12 months and will automatically renew with a 5% increase due to inflation at the end
of this term unless written notice is provided to contractor 30 days prior to the contract end date.

CONTRACT INFORMATION

SERVICE SUMMARY & PRICING

Services

Services

Service

# Of Services Per Year

Service

# Of Services Per Year

Mowing Service

42

Irrigation Service

12

Description Of Service	Description Of Service

Mowing, Edging, String Trimming, and blowing See Description item 3 within this contract.

Irrigation wet checks will be performed each month.
See Description item 9 within this contract.

Detail Service

Agronomic Program (note areas treated)

12

Prune, Trim, Weed, Detail all beds & plant material.
See Description item 5 within this contract.

# Of Services

Pre and Post Emergent
/ Fertilization

Ornamental Shrub, Tree Fertilization

Palm Fertilization

# Of Services

4

# Of Services

2

# Of Services

2

Page 2		 Initial Here

TABULATION SHEET
ProGreen Services Proposed Plan Montceito - CDD

Integrated Pest Management

Leaf and Debris clean ups will be within regular services visits unless stated otherwise.

Leaf and Debris Clean-Up

Common Areas

12

Spot treatments

# Of Services

Please note
We will perform a general property clean up at job start of all beds and tree rings to ensure plant separation and relatively clean/detailed beds.

Property Start Up

Noted here or see attached Exhibits
Installation of annual flowers and mulch will be coordinated with the property manager prior to service.

Annual flowers and mulch are not included in the annual pricing.
Please see Exhibits A and B for details.

Annuals Flowers and Mulch

Acknowledgements	

Montceito - CDD	
ProGreen Service, LLC	
Client Name	
Service Company Name	
Jeremy LeBrun	Rusty Kahoe	
Printed Name Of Client	
Printed Name Of Manager	

Signature	

Signature	

Date	

Date	

Page 3		 Initial Here

Date: 11/07/2022
Pricing will be honored for 60 days.

This contract is an agreement between
ProGreen Services, LLC herein after referred to as the “contractor” and Montceito - CDD
project located at
208 Montecito Drive Satellite Beach, Florida 32937 herein after referred to as the “client”. The Contractor agrees to provide the services detailed in the following specifications. The client
agrees to the entirety of this contract both financial
obligations and the terms and conditions here in.

Landscape Contractor and Personnel

Contractor will designate a qualified responsible Account Manager and foreman, knowledgeable in Florida Horticulture that will be responsible for schedule and
performance of contract duties.

Contractor will have trained personnel on site to ensure that all operation is performed safely and effectively.

All company personnel shall wear an approved uniform to identify the company’s presence.

Account Manager or Operations Manager on-site shall be available to walk through the property with the property manager or designated property representative through
appointment or predetermined set meetings.

Property will be inspected by Account Manager to ensure all expectation and standards are met. Work orders or special requests will be handled through approved process at signing of contract.

Scope of Work

Contractor shall provide all necessary labor, materials, equipment in association with the task of

this contract – personnel to maintain all developed landscaped areas within the contract limits and in agreement with established horticultural practices for ground maintenance to ensure the continual goals and objectives of the client are met. Natural preserves and easements outside this contract need to be noted in special notes if relevant to this contract.

Turf Management

Turf shall be cut at a height of 3 inch minimum unless otherwise stated.

Rotation / Patterns of mows within this contract as noted in mow
schedule.

Clippings will be directed to the best of staff’s ability away from bed areas and hardscape areas – staff is trained to minimize conditions of mowing on overall landscape aesthetic –

Trimming around trees, shrubs, signs, HVAC systems and foundations shall be performed at the discretion of the Account Manager. (due to possible hazards or site conditions)

Edging

All accessible curbing shall be edged using mechanical methods at Foreman / Account Managers discretion. (to lessen receding bed / turf lines)

All accessible concrete walks shall be edged using mechanical methods unless noted differently here in.

All dirt and debris resulting from edging op- erations will be addressed at each service – or at the Account Managers discretion.

Detail Service

Pruning / Detailing

All shrubs shall be detailed one time per month or at account
manager’s discretion.

Care shall be taken with bloom cycles.

Page 4		 Initial Here

Pruning will focus on removal of dead, diseased or insect-infected wood. Sucker shoots and irregular growth will be trimmed at the discretion of the Account Manager.

Weed Control
Treating problem weed areas that appear in bed areas and tree rings. Care shall be tak-en to prevent damage to plant material and turf areas. Herbicides will be applied solely at Account Managers discretion – based on weather and horticultural conditions.
All paved areas to be addressed as needed

Leaf cleanups will be within regular services visits unless stated otherwise.

Due to OSHA regulations ladder pruning is in addition to this contract.
Palm /Tree Management

Pruning of Palms and Hardwood trees

All dead palm fronds up to 12 feet will be removed as needed during site prune schedules, before or during service, depending on site conditions.

Sabals, Canary, Medjools, and other specialty palms are omitted from proposal unless stated otherwise within this contract. All palms should be trimmed in compliance with county specifications

Hardwood canopy raising less than 1" diameter branches.

Agronomics / Fertilization

Tree/ Shrub Agronomics

The fertilization program for trees and established shrub beds shall provide a blend of micro-nutrients based on seasonal need.

Fertilizer shall be commercial grade, Mixed granules of palletized fertilizer, with a rate of nitrogen directed by Account Manager.

Liquid drench fertilization is not part of this contract.

Insecticides

Shall be added to the fertilization schedule as needed to assist in reduction of turf damaging insects. Spot treatments for fire ants will be applied as seen on site.

Insecticide application on shrubs as needed, coordinated with efforts of Account Manager, and assigned client representative.

White Fly treatments are outside this contract.

Irrigation
Irrigation wet checks will be performed each month (12 times per year) or at Foreman discretion.
All repairs will be billed separately from contract.

Larger Repairs – such as but not limited to pipe breaks or pump/ supply issues will be charged at a rate of $95.00 per man hour plus cost of materials.

Electrical repairs to be billed at $125.00 per man hour.

All irrigation repair work must be cleared and approved by client property manager – Repairs under $150.00 per month will be billed without approval unless noted here.

Monthly wet check reports – will be managed by the Account Manager and distributed as needed.

Emergency repairs are billed at $150.00 per hour emergency repair rates – main line ruptures that only ProGreen is qualified to handle are the only deemed emergency to be handle on holidays, weekends, or outside office hours

Page 5

b. Palm Agronomics - Palms will be monitored for nutrient deficiencies and spot fertilized as needed. The fertilizer blend applied shall include Manganese and micro- nutrients for long term growth and health.

	 Initial Here

General Terms & Condtions
Contract shall recognize and perform in accordance with the written terms and specifications
contained or referred to herein.

All materials shall conform with agricultural and licensing and reporting requirements.

Contractor will comply with all licensing and permit requirements by City, State, and Federal governments as well as all other requirements by law.

Contractor must maintain proper general liability insurance, automotive liability insurance, worker compensation insurance and any other insurance required by law and provide proof of coverage to client (if requested).

Contractor will submit service notice for amount set forth under the prices and terms shown in this Agreement. Services rendered, that are in addition to or beyond the scope of work required by this agreement shall be proposed and billed separately.

Additional charges may apply due to excessive cost of materials
All Payments for services rendered by this Agreement must be remitted within 30 days from date of invoice. A finance charge will be assessed at a rate of 1.5% per month (18% annually) until ProGreen is paid in full on any past due invoices.

Client will give contractor at least 10 business days, with written notice, to correct any problem or deficien- cy discovered in the performance of the work required under this agreement.

This agreement may be terminated by either party with documented due cause, upon
thirty (30) days written notice to the other party. Parties agree that, should a legal dispute arise in relation to this agreement, the prevailing party will have all legal expenses paid by non-prevailing party.

Should contract be terminated outside the terms of this contract by client, the entire amount of unpaid contract total amounts will be due at time of termination.

Sealed contingency – Client/ Contractor acknowledge some conditions on site may be outside the scope of this contract- additional proposals may be needed to address these concerns.

Waiver any right to inspect or approval of
finished photographs or printed or electronic matter that may be used in conjunction with them now or in the future, whether that use is known to me or unknown, and I waive any right to royalties or other compensation arising from or related to the use of the photograph.

In the event of any arbitration, the prevailing party shall be entitled to recover all fees and expenses incurred.

Page 6	 	 Initial Here

Date

11/07/2022

Pricing will be honored for 60 Days.

Installation Schedule: (Note Frequency)

Designated annual flower beds.

Not included in the maintenance proposal. Quarterly install of four inch plants at $2.95 per plant.

Annual Management: (Note Frequency)

Designated annual flower beds.

Included in the $2.95 per plant pricing.

ANNUAL COLOR DISPLAYS / ANNUAL INSTALLATION AND MANAGEMENT

Pricing

Fertilization & Bed Defining

Pricing

Description Of Area

Property Address

Contact Name

Contact Phone

Contact Email

Billing Address

Billing Email

219 East Livingston Street Orlando, FL 32801

(407) 613-2944

Jeremy LeBrun

208 Montecito Drive Satellite Beach, Florida 32937

Exhibit "A"

Annuals are installed with no warranty for survival of installation – Irrigation is highly encouraged if not mandatory for a success- ful display – bed amendments and other bed prep processes will be noted above if included.

Date

11/07/2022

Pricing will be honored for 60 Days.

Installation Schedule: (Note Frequency)

MULCH INSTALLATIONS

Please note estimated areas to be mulched will be specified in materials used and Square yardage / bags - additional mulching for specified areas may be additionally billed based on rate of installation thickness and current conditions of beds.

$65.00 per cubic yard installed.
Not included in the maintenance pricing.

Pricing

Designated bedding areas.

Description Of Area

Property Address

Contact Name

Contact Phone

Contact Email

Billing Address

Billing Email

219 East Livingston Street Orlando, FL 32801

(407) 613-2944

Jeremy LeBrun

208 Montecito Drive Satellite Beach, Florida 32937

Exhibit "B"

Type of mulch/color specified to install.

11/7/2022
		Pricing will be honored for 60 Days.
Date

Exhibit "C"

Tree Trimming Schedule: (Note Frequency)

TREE MANAGEMENT

Palm Tree Trimming: 1x per year /9&3 or 10&2 cuts. Not to exceed $14,000 per year.
Oak Tree Trimming: 1x per year / Not to exceed
$6,500 per year.

Pricing

Throughout the HOA Common Areas.

Description Of Area

Property Address

Contact Name

Contact Phone

Contact Email

Billing Address

Billing Email

219 East Livingston Street Orlando, FL 32801

(407) 613-2944

Jeremy LeBrun

208 Montecito Drive Satellite Beach, Florida 32937

Maintaining a healthy canopy and wind tolerant tree is mandatory per city, county, and state regulations. Frequency of trimming is recommended to be no less than once per year calendar year.
All permit fees required to begin trimming or removal of any tree on property will be the responsibility of the client.

Date

11/07/2022

Pricing will be honored for 60 Days.

Property Address

Contact Name

Contact Phone

Contact Email

Billing Address

Billing Email

Jlebrun@gmscfl.com

219 East Livingston Street Orlando, FL 32801

(407) 613-2944

Jeremy LeBrun

208 Montecito Drive Satellite Beach, Florida 32937

Exhibit "D"

SEVERE STORM PREPAREDNESS AND EXPECTATIONS

General Rates Below Apply	
Laborers	65.00 Per Hour	
Chainsaws / Power Tools	75.00 Per Hour	
Truck (includes 3 men)	175.00 Per Hour	
Stump Grinder	155.00 Per Hour	
Dump Fees Per Tons	75.00 Per Hour	
After Hours Emergency	125.00 Per Hour	
Chipper With Truck	175.00 Per Hour	
Skid Steer With Operator	175.00 Per Hour	
Bucket Truck With Operator	200.00 Per Hour	
Dump Fees	75.00 Per Ton	

ProGreen understands the value of being proactive.

Timeline Of Events:
As soon as local officials’ clear access for safety of region
– your Account Manager or assigned staff to your property will review and address concerns as they arise. Property Manager to make sure to approve all proposals for work
in a timely manner – no service can be executed without signed documentation- billing will be immediately following work executed and payment is expected within 30 days.

Peril and conditions considered dangerous will take priority throughout our marketplace.
Accesses being blocked / will be cleared and set to one side.
Removal of large limbs and debris – if needed outside public means
Clearing of leaves and minor debris will be executed
once all other challenging issues are addressed.
Stump removals as time allows.

Montceito - CDD	ProGreen Service, LLC
Client Name	Service Company Name
Jeremy LeBrun	Rusty Kahoe
Printed Name Of Client	Printed Name Of ProGreen Representative

Signature	Signature

Date	Date

!!"#$%& "#

!!"#$%& i

Montecito
Community Development District
Summary of Invoices

October 1, 2022 to October 31, 2022

Fund	Date		Check No.'s	Amount	

General Fund	
10/5/22		
1490 - 1502	
$	28,238.83	
	10/12/22		1503	$	340.00	
	10/21/22		1504 - 1509	$	12,658.61	
	10/26/22		1510 - 1521	$	10,608.99	
				$	51,846.43	

ACH		
Spectrum	
0050292532-02	
$	285.94	
		Spectrum	0050720129-01	$	94.99	
		Spectrum	0050720131-01	$	94.99	
		City of Melbourne	181592-219109	$	131.26	
		FPL	15698-02240	$	409.94	
		FPL	17845-06444	$	45.45	
		FPL	26747-37206	$	46.04	
		FPL	27312-55499	$	886.30	
		FPL	39851-84518	$	248.56	
		FPL	70612-92491	$	971.85	
		FPL	70612-92491	$	1,043.29	
		FPL	81038-69205	$	775.45	
		FPL	81750-88205	$	344.18	
				$	5,378.24	

Payroll	
October 2022
10/28/22		

ADP Fees October 2022	

$	66.17	
				$	66.17	
				$	57,290.84	

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 11/30/22	PAGE	1
*** CHECK DATES 10/01/2022 - 10/31/2022 ***	MONTECITO - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
10/05/22 00010	8/31/22 176732	202208 310-51300-31500	*	3,712.50
GENERAL COUNSEL AUG 22
BILLING, COCHRAN, LYLES, MAURO,	3,712.50 001490
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00012 10/01/22 185981	202210 330-53800-50000	*	643.00
POOL MAINTENANCE OCT 22
BREVARD POOLS, INC	643.00 001491
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00014	9/25/22 7135	202209 330-53800-52000	*	225.00
QRTLY MAINTENANCE SEPT 22
BROWN FITNESS SERVICES, LLC	225.00 001492
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00086	9/26/22 CL092620 202209 310-51300-11000	*	200.00
BOS MEETING 9/26/22
CATHERINE I LECESNE	200.00 001493

10/05/22	00137	9/26/22	
- - - - - - - -
10/05/22 00076	- - - -
9/21/22	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ES092620 202209 310-51300-11000	*	200.00
BOS MEETING 9/26/22
ERIC SMITH	200.00 001494
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
28037A	202209 320-53800-47200	*	1,396.38 INSTALL CAPACITOR BOXES
FOUNTAIN DESIGN GROUP INC	1,396.38 001495
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00060	9/01/22 191	202209 310-51300-34000	*	3,536.33
MANAGEMENT FEES SEPT 22
9/01/22 191	202209 310-51300-35200	*	100.00
WEBSITE ADMIN SEPT 22
9/01/22 191	202209 310-51300-35100	*	150.00
INFORMATION TECH SEPT 22
9/01/22 191	202209 310-51300-42700	*	96.45
REIMBURSABLES SEPT 22
9/01/22 192	202209 320-53800-12100	*	2,500.00
FIELD MANAGEMENT SEPT 22
9/15/22 193	202210 310-51300-31700	*	5,000.00
ASSESSMENT ROLL CERT FY23
GOVERNMENTAL MANAGEMENT SERVICES	11,382.78 001496
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00034	9/26/22 GH092620 202209 310-51300-11000	*	200.00
BOS MEETING 9/26/22
GEORGE E. HENSON	200.00 001497
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00035	9/22/22 168402	202209 320-53800-47410	*	916.69
FILTER DISC CLEANING
HOOVER PUMPING SYSTEMS CORP	916.69 001498
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
MONT MONTECITO CDD	MBYINGTON

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 11/30/22	PAGE	2
*** CHECK DATES 10/01/2022 - 10/31/2022 ***	MONTECITO - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
10/05/22 00078 10/01/22 1620	202210 320-53800-47310	*	499.00
IRRIGATION MONITOR OCT 22
10/01/22 1638	202210 320-53800-47300	*	1,705.00
IRRIGATION REPAIRS
INSIGHT IRRIGATION LLC	2,204.00 001499
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00140	9/26/22 JN092620 202209 310-51300-11000	*	200.00
BOS MEETING 9/26/22
JOLINE P. NIVERT	200.00 001500
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00095 10/01/22 222498	202210 320-53800-46200	*	6,283.72
LANDSCAPE MAINT OCT 22
10/01/22 222498	202210 320-53800-46200	*	150.77
FUEL SURCHARGE OCT 22
PARADISE LAWN & LANDSCAPING	6,434.49 001501
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/05/22 00044	9/25/22 453074	202210 320-53800-34400	*	36.37
FIRE ALARM OCT 22
9/25/22 453074	202210 320-53800-34500	*	214.42
ACCESS CONTROL OCT 22
9/25/22 453074	202210 320-53800-34400	*	142.34
FIRE SERVICES OCT 22
9/25/22 453074	202210 320-53800-34600	*	130.86
INTRUSION SVCS OCT 22
SONITROL OF TALLAHASSEE, INC	523.99 001502
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/12/22 00142 10/11/22 216775	202210 330-53800-50000	*	340.00
INSPECT LIFT STATION
COMMERCIAL ENERGY SPECIALISTS	340.00 001503
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/21/22 00006 10/06/22 684373	202210 330-53800-53000	*	80.00
PEST CONTROL OCT 22
APEX PEST CONTROL,INC	80.00 001504
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/21/22 00010	7/31/22 176235	202207 310-51300-31500	*	1,587.00
GENERAL COUNSEL JULY 22
BILLING, COCHRAN, LYLES, MAURO,	1,587.00 001505
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/21/22 00003 10/01/22 15800332 202210 330-53800-48300	*	450.00
CLEANING OCT 22
COVERALL CENTRAL FLORIDA	450.00 001506
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/21/22 00060 10/01/22 194	202210 310-51300-34000	*	4,583.33
MANAGEMENT FEES OCT 22
10/01/22 194	202210 310-51300-35200	*	100.00
WEBSITE ADMIN OCT 22
MONT MONTECITO CDD	MBYINGTON

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 11/30/22	PAGE	3
*** CHECK DATES 10/01/2022 - 10/31/2022 ***	MONTECITO - GENERAL FUND
BANK A GENERAL FUND

DATE	DATE	
	10/01/22	
	10/01/22	
	10/01/22	
	10/01/22	
	10/01/22	

CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...	VENDOR NAME	STATUS	AMOUNT	....CHECK.....
INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS	AMOUNT	#
194	202210 310-51300-35100	*	150.00
INFORMATION TECH OCT 22
194	202210 310-51300-42700	*	68.72
REIMBURSABLES OCT 22
195	202210 320-53800-12100	*	2,500.00
FIELD MANAGEMENT OCT 22
195	202210 320-53800-49000	*	60.49
PLAQUE
195	202210 310-51300-42700	*	626.92
MAILED NOTICES
GOVERNMENTAL MANAGEMENT SERVICES	8,089.46 001507
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/21/22 00095 10/04/22 222542	202209 320-53800-46400	*	294.75
LK BANK WASHOUT REPAIR
10/11/22 222608	202210 320-53800-47300	*	356.40
REPLACE VALVE ZONE 55
10/11/22 222609	202209 320-53800-47300	*	46.00
REPAIR NOZZLES/FILTERS
PARADISE LAWN & LANDSCAPING	697.15 001508
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/21/22 00116	9/30/22 222-1464 202209 320-53800-47700	*	1,755.00
REINSTALL/CLEAN UP PAVERS
SURFSIDE PAVERS, INC.	1,755.00 001509
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00010	9/30/22 177183	202209 310-51300-31500	*	4,275.00
GENERAL COUNSEL SEPT 22
BILLING, COCHRAN, LYLES, MAURO,	4,275.00 001510
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00086 10/24/22 CL102420 202210 310-51300-11000	*	200.00
BOS MEETING 10/24/22
CATHERINE I LECESNE	200.00 001511
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00022	8/26/22 2161548	202207 310-51300-31100	*	1,800.00
STORMWTR ANALYSIS JUL 22
DEWBERRY ENGINEERS, INC	1,800.00 001512
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00074 10/12/22 WO-11449 202210 320-53800-47700	*	387.00
REPAIR SHOWER VALVE
DIAL PLUMBING & AIR	387.00 001513
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00120	9/27/22 430378	202209 320-53800-47100	*	480.00
AQUATIC WEED CNTRL SEPT22
ECOR INDUSTRIES	480.00 001514
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00137 10/24/22 ES102420 202210 310-51300-11000	*	200.00
BOS MEETING 10/24/22
ERIC SMITH	200.00 001515
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
MONT MONTECITO CDD	MBYINGTON

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 11/30/22	PAGE	4
*** CHECK DATES 10/01/2022 - 10/31/2022 ***	MONTECITO - GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
10/26/22 00029 10/21/22 09-14465 202210 320-53800-47600	*	512.00
REPLACE LAMP FIXTURES
GAULT ELECTRIC, LLC	512.00 001516
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00034 10/24/22 GH102420 202210 310-51300-11000	*	200.00
BOS MEETING 10/24/22
GEORGE E. HENSON	200.00 001517
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00143 10/12/22 10122022 202210 330-53800-46000	*	1,131.00
FLOOR INSTALLATION
JFG19 SERVICES LLC	1,131.00 001518
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00140 10/24/22 JN102420 202210 310-51300-11000	*	200.00
BOS MEETING 10/24/22
JOLINE P. NIVERT	200.00 001519
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00095 10/24/22 222678	202210 320-53800-49000	*	700.00
HURRICANE IVAN CLEAN UP
PARADISE LAWN & LANDSCAPING	700.00 001520
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/26/22 00044 10/25/22 457310	202210 300-15500-10000	*	36.37
FIRE ALARM NOV 22
10/25/22 457310	202210 300-15500-10000	*	214.42
ACCESS CONTROL NOV 22
10/25/22 457310	202210 300-15500-10000	*	142.34
FIRE SERVICES NOV 22
10/25/22 457310	202210 300-15500-10000	*	130.86
INTRUSION SERVICES NOV 22
SONITROL OF TALLAHASSEE, INC	523.99 001521
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR BANK A	51,846.43
TOTAL FOR REGISTER	51,846.43

MONT MONTECITO CDD	MBYINGTON

!!"#$%& ii

Montecito
Community Development District

Unaudited Financial Reporting
October 31, 2022

Table of Contents

1		Balance Sheet	

2-3	
	General Fund	

4	
	Capital Reserve Fund	

5	
	Roadway Reserve Fund	

6	
	Debt Service Fund Series 2006/2022	

7	
	Capital Projects Fund Series 2006/2022	

8-9	
	Month to Month	

10	
	Long Term Debt Report	

11	
	Appendix A: Utility Chart	

12	
	Appendix B: Maintenance Chart	

Montecito
Community Development District Combined Balance Sheet
October 31, 2022

	General Fund	Debt Service Fund	Capital Funds	Totals Governmental Funds	
Assets:					
Cash:					
Operating Account	$	62,220	$	-	$	-	$	62,220	
Capital Reserve Account	$	-	$	-	$	134,654	$	134,654	
Roadway Reserve Account	$	-	$	-	$	99,786	$	99,786	
Investments:								
Money Market - Suntrust	$	29,361	$	-	$	-	$	29,361	
Series 2006A								
Reserve	$	-	$		4	$	-	$	4	
Revenue	$	-	$		3	$	-	$	3	
Construction	$	-	$		-	$	14,152	$	14,152	
Series 2022			
Reserve	$	-	$	31,729	$	-	$	31,729	
Revenue	$	-	$	6,149	$	-	$	6,149	
Interest	$	-	$	57,562	$	-	$	57,562	
Cost of Issuance	$	-	$	10,077	$	-	$	10,077	
Due from General Fund	$	-	$	27	$	-	$	27	
Prepaid Expenses	$	524	$	-	$	-	$	524	
Deposits	$	4,541	$	-	$	2,000	$	6,541	
Total Assets	$	96,646	$	105,552	$	250,593	$	452,791	

Liabilities:				
Accounts Payable	$	16,217	$	-	$	-	$	16,217	
Due to Debt Service	$	27	$	-	$	-	$	27	
Total Liabilites	$	16,244	$	-	$	-	$	16,244	

Fund Balance:				
Assigned for:				
Capital Reserves	$	-	$	-	$	234,440	$	234,440	
Nonspendable:					
Deposits and Prepaid Items	$	5,065	$	-	$	2,000	$	7,065	
Restricted for:					
Debt Service 2006/2022	$	-	$	105,552	$	-	$	105,552	
Capital Projects - Series 2006/2022	$	-	$	-	$	14,152	$	14,152	
Unassigned	$	75,337	$	-	$	-	$	75,337	
Total Fund Balances	$	80,402	$	105,552	$	250,593	$	436,547	
					
Total Liabilities & Fund Balance	$	96,646	$	105,552	$	250,593	$	452,791	

Montecito
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending October 31, 2022

	Adopted	Prorated Budget	Actual		
	Budget	Thru 10/31/22	Thru 10/31/22	Variance	

Revenues:					
Maintenance Assessments	$	863,748	$	60,000	$	60,000	$	-	
Interest Income	$	-	$	-	$	0	$	0	
Gate & Amenity Access Income	$	-	$	-	$	365	$	365	
Miscellaneous Income	$	-	$	-	$	300	$	300	
Total Revenues	$	863,748	$	60,000	$	60,665	$	665	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	7,800	$	800	$	800	$	-	
District Management	$	55,000	$	4,583	$	4,583	$	0	
District Engineer	$	30,000	$	2,500	$	-	$	2,500	
District Counsel	$	30,000	$	2,500	$	-	$	2,500	
Disclosure Report	$	1,500	$	-	$	-	$	-	
Trustee Fees	$	3,500	$	-	$	-	$	-	
Assessment Roll	$	5,000	$	5,000	$	5,000	$	-	
Auditing Services	$	5,000	$	-	$	-	$	-	
Arbitrage Rebate Calculation	$	500	$	-	$	-	$	-	
Public Officials/General Liability Insurance	$	19,102	$	19,102	$	16,555	$	2,547	
Legal Advertising	$	2,000	$	167	$	203	$	(36)	
Dues, Licenses, & Subscriptions	$	175	$	175	$	175	$	-	
Information Technology	$	1,800	$	150	$	150	$	-	
Website Maintenance	$	1,200	$	100	$	100	$	-	
Property Appraiser	$	250	$	-	$	-	$	-	
Reimbursable Expenses	$	1,200	$	100	$	696	$	(596)	
Contingency	$	2,400	$	200	$	177	$	23	
Subtotal General & Administrative	$	166,427	$	35,377	$	28,439	$	6,938	

Operations & Maintenance:					
Field Management
Field Manager	

$	-	

$	-	

$	2,500	

$	(2,500)	
ADP Fees	$	-	$	-	$	66	$	(66)	
Amenity Management	$	92,480	$	7,707	$	-	$	7,707	
Property Insurance	$	36,419	$	36,419	$	34,078	$	2,341	
Subtotal Field Management	$	128,899	$	44,126	$	36,644	$	7,481	

Amenity Center Operations
Repairs & Maintenance (Non-HVAC)	

$	12,000	

$	1,000	

$	798	

$	202	
HVAC Repairs & Maintenance	$	2,000	$	167	$	-	$	167	
Office Supplies	$	1,500	$	125	$	-	$	125	
Janitorial Supplies	$	1,850	$	154	$	-	$	154	
Janitorial Services	$	8,241	$	687	$	450	$	237	
Pest Control & Termite Bond	$	1,203	$	100	$	80	$	20	
Fitness Equipment Repairs & Maintenance	$	3,000	$	250	$	-	$	250	
Playground Repairs & Maintenance	$	1,000	$	83	$	-	$	83	
Pool Service Repairs & Maintenance	$	15,000	$	1,250	$	1,620	$	(370)	
Subtotal Amenity Center Operations	$	45,794	$	3,816	$	2,947	$	869	

Montecito
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending October 31, 2022

	Adopted	Prorated Budget	Actual		
	Budget	Thru 10/31/22	Thru 10/31/22	Variance	

Irrigation
Irrigation Repairs & Maintenance	

$	25,000	

$	2,083	

$	3,055	

$	(971)	
Irrigation Monitoring	$	6,287	$	524	$	998	$	(474)	
Hoover Pumps Repairs & Maintenance	$	17,500	$	1,458	$	365	$	1,093	
Subtotal Irrigation	$	48,787	$	4,066	$	4,418	$	(352)	

Lakes & Fountains
Aquatic Maintenance	

$	5,733	

$	478	

$	480	

$	(2)	
Fountain Service Repairs & Maintenance	$	9,000	$	750	$	-	$	750	
Subtotal Lakes & Fountains	$	14,733	$	1,228	$	480	$	748	

Landscaping
Landscaping Contracted Services	

$	80,375	

$	6,698	

$	6,434	

$	263	
Additional Landscaping Repairs & Maintenance	$	15,000	$	1,250	$	-	$	1,250	
Entrance Pot Plant Replacement	$	2,400	$	200	$	-	$	200	
Mulch	$	12,334	$	1,028	$	-	$	1,028	
Palm Tree Maintenance	$	14,000	$	1,167	$	-	$	1,167	
Oak Tree Maintenance	$	6,500	$	542	$	-	$	542	
Subtotal Landscaping	$	130,608	$	10,884	$	6,434	$	4,450	

Common Areas, Right of Ways & Perimeter Walls
Street Light Repairs & Maintenance	

$	9,000	

$	750	

$	512	

$	238	
Entrance Vehicular Gates Repairs & Maintenance	$	5,500	$	458	$	-	$	458	
Pedestrian Entry Gates & Walls Maintenance	$	8,000	$	667	$	-	$	667	
Common Area Repairs & Maintenance	$	12,000	$	1,000	$	387	$	613	
Sidewalk Cleaning	$	8,000	$	-	$	-	$	-	
Subtotal Common Areas, Right of Ways & Perimeter Walls	$	42,500	$	2,875	$	899	$	1,976	

Security Monitoring Services
Fire Detection Services	

$	2,252	

$	188	

$	179	

$	9	
Access Control Services	$	2,702	$	225	$	214	$	11	
Intrusion Services	$	1,649	$	137	$	131	$	7	
Security Monitoring Repairs & Maintenance	$	2,500	$	208	$	-	$	208	
Subtotal Security Monitoring Services	$	9,102	$	759	$	524	$	235	

Utilities
Electric Services	

$	47,300	

$	3,942	

$	4,771	

$	(829)	
Telephone, Fax & Internet	$	3,300	$	275	$	286	$	(11)	
Water & Sewer Services	$	4,000	$	333	$	131	$	202	
Gate Kiosk Internet Services	$	2,850	$	238	$	190	$	48	
Subtotal Utilities	$	57,450	$	4,788	$	5,378	$	(591)	

Other
Contingency/Miscellaneous Expense	

$	7,500	

$	625	

$	760	

$	(135)	
Subtotal Other	$	7,500	$	625	$	760	$	(135)	
					
Total Expenditures	$	651,801	$	108,542	$	86,925	$	21,618	
					
Excess (Deficiency) of Revenues over Expenditures	$	211,947		$	(26,259)		

Other Financing Sources/(Uses):					
Disaster Reserve Transfer Out	$	(25,000)	$	-	$	-	$	-	
Capital Reserve Transfer Out	$	(136,947)	$	-	$	-	$	-	
Roadway Reserve Transfer Out	$	(50,000)	$	-	$	-	$	-	
Total Other Financing Sources/(Uses)	$	(211,947)	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	-		$	(26,259)		
					
Fund Balance - Beginning	$	-		$	106,662		
					
Fund Balance - Ending	$	-		$	80,402		

Montecito
Community Development District Capital Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending October 31, 2022

Adopted	Prorated Budget	Actual	
Budget	Thru 10/31/22	Thru 10/31/22	Variance	

Revenues

Interest	

$	-	

$	-	

$	-	

$	

-	
Total Revenues	$	-	$	-	$	-	$	-	

Expenditures:						
Contingency	$	456	$	38	$	38	$	-	
Capital Outlay - Landscaping	$	11,000	$	-	$	-	$	-	
Capital Outlay - Amenity Center	$	59,300	$	-	$	-	$	-	
Capital Outlay - Streets, Sidewalks, Walls & Gates	$	32,285	$	-	$	-	$	-	
Total Expenditures	$	103,041	$	38	$	38	$	-	
						
Excess (Deficiency) of Revenues over Expenditures	$	(103,041)		$	(38)			

Other Financing Sources/(Uses)						
Transfer In/(Out) - Disaster Reserve	$	25,000	$	-	$	-	$	-	
Transfer In/(Out) - Capital Reserve	$	136,947	$	-	$	-	$	-	
Total Other Financing Sources (Uses)	$	161,947	$	-	$	-	$	-	
						
Net Change in Fund Balance	$	58,906		$	(38)			
						
Fund Balance - Beginning	$	128,977		$	134,692			
						
Fund Balance - Ending	$	187,883		$	134,654			

Fund Balances			
Disaster Reserves	$	125,000		
Capital Reserves		9,654 		
Total Fund Balances	$	134,654		

Montecito
Community Development District Roadway Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending October 31, 2022

Adopted	Prorated Budget	Actual	
Budget	Thru 10/31/22	Thru 10/31/22	Variance	

Revenues

Interest	

$	-	

$	-	

$	-	

$	-	
Total Revenues	$	-	$	-	$	-	$	-	

Expenditures:

Bank Fees	

$	300	

$	25	

$	9	

$	16	
Total Expenditures	$	300	$	25	$	9	$	16	
					
Excess (Deficiency) of Revenues over Expenditures	$	(300)		$	(9)		

Other Financing Sources/(Uses)

Transfer In/(Out)	

$	50,000	

$	-	

$	-	

$	-	
Total Other Financing Sources (Uses)	$	50,000	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	49,700		$	(9)		
					
Fund Balance - Beginning	$	99,760		$	99,795		
					
Fund Balance - Ending	$	149,460		$	99,786		

Montecito
Community Development District Debt Service Fund Series 2006/2022
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending October 31, 2022

	Adopted	Prorated Budget	Actual		
	Budget	Thru 10/31/22	Thru 10/31/22	Variance	

Revenues:				
Special Assessments - Tax Roll	$	315,934	$	-	$	-	$	-	
Interest	$	-	$	-	$	134	$	134	
Total Revenues	$	315,934	$	-	$	134	$	134	

Expenditures:				
Series 2022
Interest - 11/1	
$	57,316	
$	-	$	-	
$	-	
Principal - 5/1	$	200,000	$	-	$	-	$	-	
Interest - 5/1	$	58,954	$	-	$	-	$	-	
Total Expenditures	$	316,269	$	-	$	-	$	-	
				
Excess (Deficiency) of Revenues over Expenditures	$	(335)	$	134		
				
Fund Balance - Beginning	$	57,335	$	105,418		
				
Fund Balance - Ending	$	57,000	$	105,552		

Montecito
Community Development District Capital Projects Fund - Series 2006/2022
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending October 31, 2022

Adopted	Prorated Budget	Actual	
Budget	Thru 10/31/22	Thru 10/31/22	Variance	

Revenues

Interest	

$	

-	$	

-	$	-	

$	

-	
Total Revenues	$	-	$	-	$	-	$	-	

Expenditures:

Capital Outlay	

$	

-	$	

-	$	-	

$	

-	
Total Expenditures	$	-	$	-	$	-	$	-	
						
Excess (Deficiency) of Revenues over Expenditures	$	-	$	-			
						
Fund Balance - Beginning	$	-	$	16,152			
						
Fund Balance - Ending	$	-	$	16,152			

Montecito
Community Development District Month to Month

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total	

Revenues:

Maintenance Assessments	$	60,000  $	

-  $	

-  $	

-  $	

-  $	

-  $	

-  $	

-  $	

-  $	

-  $	

-  $		

-  $	60,000	
Interest Income	$	0  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $		-  $	0	
Gate & Amenity Access Income	$	365  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $		-  $	365	
Miscellaneous Income	$	300  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $		-  $	300	
Total Revenues	$	60,665  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$		-	$	60,665	

Expenditures:

General & Administrative:

Supervisor Fees District Management District Engineer District Counsel Disclosure Report Trustee Fees Assessment Roll
Auditing Services
Arbitrage Rebate Calculation
Public Officials/General Liability Insurance Legal Advertising
Dues, Licenses, & Subscriptions Information Technology Website Maintenance
Property Appraiser Reimbursable Expenses Contingency

$	800  $
$	4,583  $
$	-  $
$	-  $
$	-  $
$	-  $
$	5,000  $
$	-  $
$	-  $
$	16,555  $
$	203  $
$	175  $
$	150  $
$	100  $
$	-  $
$	696  $
$	177  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

800
4,583
-
-
-
- 5,000
-
- 16,555
203
175
150
100
- 696
177

Subtotal General & Administrative	$	28,439  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	28,439

Operations & Maintenance

Field Management Field Manager ADP Fees

Subtotal Field Management	$	36,644  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	36,644

Amenity Management Property Insurance

$	2,500  $
$	66  $
$	-  $
$	34,078  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

2,500
66
- 34,078

Amenity Center Operations Repairs & Maintenance (Non-HVAC) HVAC Repairs & Maintenance
Office Supplies Janitorial Supplies Janitorial Services
Pest Control & Termite Bond
Fitness Equipment Repairs & Maintenance Playground Repairs & Maintenance

Subtotal Amenity Center Operations	$	2,947  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	2,947

Pool Service Repairs & Maintenance

$	798  $
$	-  $
$	-  $
$	-  $
$	450  $
$	80  $
$	-  $
$	-  $
$	1,620  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

798
-
-
- 450
80
-
- 1,620

Montecito
Community Development District Month to Month

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total

Irrigation
Irrigation Repairs & Maintenance Irrigation Monitoring
Hoover Pumps Repairs & Maintenance

$	3,055  $
$	998  $
$	365  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $

3,055
998
365

Subtotal Irrigation	$	4,418  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	4,418

Lakes & Fountains
Aquatic Maintenance
Fountain Service Repairs & Maintenance

$	480  $
$	-  $

-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $

480
-

Subtotal Lakes & Fountains	$	480  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	480

Landscaping
Landscaping Contracted Services
Additional Landscaping Repairs & Maintenance Entrance Pot Plant Replacement
Mulch

Subtotal Landscaping	$	6,434  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	6,434

Palm Tree Maintenance Oak Tree Maintenance

$	6,434  $
$	-  $
$	-  $
$	-  $
$	-  $
$	-  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

6,434
-
-
-
-
-

Common Areas, Right of Ways & Perimeter Walls
Street Light Repairs & Maintenance
Entrance Vehicular Gates Repairs & Maintenance Pedestrian Entry Gates & Walls Maintenance Common Area Repairs & Maintenance
Sidewalk Cleaning

$	512  $
$	-  $
$	-  $
$	387  $
$	-  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

512
-
- 387
-

Subtotal Common Areas, Right of Ways & Perimeter Walls	$	899  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	899

Security Monitoring Services
Fire Detection Services Access Control Services Intrusion Services
Security Monitoring Repairs & Maintenance

$	179  $
$	214  $
$	131  $
$	-  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

179
214
131
-

Subtotal Security Monitoring Services	$	524  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	524

Utilities

Subtotal Utilities	$	5,378  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	5,378

Electric Services Telephone, Fax & Internet Water & Sewer Services Gate Kiosk Internet Services

$	4,771  $
$	286  $
$	131  $
$	190  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

4,771
286
131
190

Other
Contingency/Miscellaneous Expense

$	760  $

-  $	-  $	-  $

-  $	-  $

-  $	-  $

-  $	-  $

-  $	-  $

760

Subtotal Other	$	760  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	760

Total Expenditures	$	86,925  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	86,925

Excess Revenues (Expenditures)	$	(26,259) $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $  (26,259)

Other Financing Sources/Uses:

Disaster Reserve Transfer Out Capital Reserve Transfer Out Roadway Reserve Transfer Out

$	-  $
$	-  $
$	-  $

-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $	-
-  $	-  $	-
-  $	-  $	-

Total Other Financing Sources/Uses	$	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-

Net Change in Fund Balance	$	(26,259) $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $  (26,259)

Montecito
Community Development District Long Term Debt Summary

SERIES 2022, SPECIAL ASSESSMENT REFUNDING BONDS	
INTEREST RATES:	3.140%		
MATURITY DATE: RESERVE DEFINITION:
RESERVE REQUIREMENT:	5/1/2037
10% MAXIMUM ANNUAL DEBT SERVICE
$31,593		
RESERVE BALANCE:	$31,729		
BONDS OUTSTANDING - 05/06/2022		$3,755,000	
CURRENT BONDS OUTSTANDING		$3,755,000	

Appendix A: Utility Chart
$3,500.00

$3,000.00

$2,500.00

$2,000.00

$1,500.00

$1,000.00

$500.00

$-
Nov-21

Dec-21	Jan-22	Feb-22	Mar-22		Apr-22		May-22	Jun-22	Jul-22	Aug-22	Sep-22	Oct-22 Power	Water	Cable/Internet

$18,000

Appendix B: Maintenance Chart

$16,000

$14,000

$12,000

$10,000

$8,000

$6,000

$4,000

$2,000

$-
Nov-21

Dec-21

Jan-22

Feb-22

Mar-22

Apr-22

May-22

Jun-22

Jul-22

Aug-22

Sep-22

Oct-22

Landscape Contracted Services	Additional Landscape Repairs & Maintenance	Irrigation Repairs & Maintenance	Hoover Pumps Repairs & Maintenance	Entrance Vehicular Gates Repairs & Maintenance	Credit Card