Montecito Community Development District
Workshop Meeting Agenda November 30, 2022

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Montecito
Community Development District Workshop Meeting Agenda
Wednesday	Montecito Beach Club
November 30	208 Montecito Drive
6:00 PM	Satellite Beach, Florida

Roll Call

	Discussion of CIP / Budget Prioritization/Reconciliation plus consideration of Maintenance
Discussion of Mailchimp Cost

Discussion of Irrigation Mapping Cost/Proposals

Discussion of Landscaping Vendor Options/Proposals

Discussion of Vehicle Entrance ‘Announcement’ Signs Options/Proposals

Discussion of HOA Collaborative Policies

Discussion of Supervisors’ Areas of Oversight Modifications

Review of Code of Conduct Form

Change in Meeting Schedule

Supervisor’s Requests

Adjournment

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Capital Improvement Project Item	Estimated Costs	2020-2021	2021-2022	2022-2023	2023-2024	
MLP - Phase 2A		$1,555				
Clubhouse Landscaping		$9,638				
Shearwater Replanting			$6,200			
Mainline Movement			$46,092			
Parking Path - Amenity Center			$6,915			
MLP - Lake Sonoma	$17,145		$12,800			
MLP - Lake Pasadena	$5,408				$5,408	
MLP - Lake Valencia	$8,585				$8,585	
MLP - Lake Pacifica	$18,858				$18,858	
MLP - Lake Coquina	$14,504			$5,000		
Develop Resident Yard Waste Drop Off Area	$1,100					
Re-develop Beach Volleyball Area into Useful Area (revised 4/2021)	$24,766		$28,500			
Replace Lake Fountains with LED
$10,170 each times 6	$61,020				$61,020	
Amenity Pots			$1,500			
Replace Lake Fountains with LED Lights $1,425 x 6			$7,695			
Rebuild the 4 interior corner pergolas	$14,000				$14,000	
Rebuild 13 wall pergolas						
MLP - Sod Replacement - Area 2				$6,000		
MLP - Sod Replacement - Area 3						
TOTALS	$236,439	$11,193	$109,702	$11,000	$107,871	
Percentage of Total CIP $	19%	22%	89%	1%	26%	

Capital Improvement Project Item	Estimated Costs	2020-2021	2021-2022	2022-2023	2023-2024	
Update Fire Alarm System	$16,419	$15,275				
Camera System Upgrade		$1,250				
Flag Pole	$3,000	$2,901				
Playground 2021 Refurbishment	$6,000	$6,114				
Replace Fitness Center Flooring		$2,768				
Paint and Repair Pool Furniture	$15,000				$15,000	
Paint Exterior of Clubhouse	$16,000			$20,000		
Paint Interior of Clubhosue	$8,000			$8,000		
Low Voltage Club House Lighting	$4,300			$4,300		
Low Voltage Pool Deck Lighting	$5,942				$5,942	
Replace Gym Cardio Equipment	$27,000			$27,000		
Pool Heater - Capital	$30,000				$30,000	
Replace Rubberized Playground Surface	$28,000				$28,000	
Hurricane Shutters	$11,296				$11,296	
TOTALS	$294,257	$28,309	$0	$59,300	$90,238	
Percentage of Total CIP $	24%	55%	0%	5%	22%	

Streets / Sidewalks / Walls / Gates Capital Improvement Proposed Projects

Capital Improvement Project Item	Estimated Costs	2020-2021	2021-2022	2022-2023	2023-2024	
Add North Perimeter Wall Pedestrian Gate	$6,500	$5,880				
Pavers at End of TH Driveways	$2,950	$2,950				
Landscaping Instead of Bollards		$3,329				
Low Voltage Entrance Lighting	$14,975			$14,975		
Add lighting to sidewalk from Ventura to Monterey Drive	$2,850			$2,850		
Street ID Markers			$4,000			
Street Restriping			$9,100			
Re-stripe Parking Areas	$5,800				$5,800	
Add Entrance Signage for Info	$15,000			$15,000		
Add Parking Areas in	$43,945			$0	$43,945	
Resurface Amenity Center						
Resurface Streets in Phase 1a&	$147,000				$147,000	
Resurface Streets in Phase 2a &	$157,000					
Seal Streets in Phase 2c	$18,675					
Add 9 Paved Parking Spaces at Clubhouse	$23,650			$0	23650	
TOTALS	$498,356	$12,159	$13,100	$32,825	$220,395	
Percentage of Total CIP $	40%	24%	11%	3%	53%	

Irrigation / Pumps Capital Improvement Proposed Projects

Capital Improvement Project Item	Estimated Costs	2018-2019	2019-2020	2020-2021	2021-2022	2022-2023	2023-2024	
Replace Pump #1	$72,443	$72,443						
Repair Pump #2 Suction Line	$9,608	$9,608						
Add Filtering to Pump #3	$19,906	$19,906						
Hunter Upgrades	$8,922	$8,922						
Pump #1 Undermining	$9,625	$7,750						
Add Security Fence Pump #3	$2,500	$2,500						
Replace Clock D 2-Wire System	$26,400		$26,400					
Replace Pump #2	$62,500		$58,239					
Miscellaneous Irrigation		$683						
TOTALS	$211,904	$121,812	$84,639	$0	$0	$0	$0	
Percentage of Total CIP $	17%	63%	31%	0%	0%	0%	0%	

CDD Capital Improvement Proposed Projects Multi-Year Summary Table

	2018-2019	2019-2020	2020-2021	2021-2022	2022-2023	2023-2024	Totals Spent	
Added to CIP Funds Each Fiscal Year	$172,681	$147,667	$122,667	$54,254	$97,647	$97,647		
Carry Over CIP Funds from Previous Fiscal Year	$38,873	$94,657	-$2,963	$68,044	$5,971	$493		
Carry Over of Unused O&M from Previous Fiscal Year Swept into CIP Reserve from General Fund	$77,319	$25,000	$0	$6,475	$0			
Funds Available for CIP	$288,873	$267,324	$119,704	$128,773	$103,618	$98,140	$1,006,431	
Landscaping CIPs	$13,280	$97,678	$11,193	$109,702	$11,000	$107,871	$350,724	
Amenity Center CIPs	$17,343	$53,294	$28,309	$0	$59,300	$90,238	$248,484	
Streets / Sidewalks / Walls / Gates CIPs	$41,781	$34,676	$12,159	$13,100	$32,825	$220,395	$354,936	
Irrigation / Pumps CIPs	$121,812	$84,639	$0	$0	$0	$0	$206,451	
TOTAL CIP DOLLARS SPENT	$194,216	$270,287	$51,661	$122,802	$103,125	$418,504	$1,160,594	
BALANCE TO CARRY FORWARD	$94,657	-$2,963	$68,044	$5,971	$493	-$320,364		

CDD Capital Improvement Proposed Projects Multi-Year Summary Percentage Table

	Estimated Costs	2018-2019	2019-2020	2020-2021	2021-2022	2022-2023	2023-2024	
Landscaping CIPs	19%	7%	36%	22%	89%	110%	26%	
Amenity Center CIPs	24%	9%	20%	55%	0%	22%	22%	
Streets / Sidewalks / Walls / Gates CIPs	40%	22%	13%	24%	11%	53%	53%	
Irrigation / Pumps CIPs	17%	63%	31%	0%	0%	0%	0%	
TOTALS	100%	100%	100%	100%	100%	184%	100%	

Montecito
Community Development District

Adopted Budget
FY2023

6M3

Montecito Community Development District		
Table of Contents		
	
Pages	
General Fund	1-2	
General Fund Narrative	3-12	
Capital Reserve Fund	13	
Disaster Reserve Fund	14	
Roadway Reserve Fund	15	
Debt Service Fund	16	
Amortization Schedule	17	
Assessment Allocation Chart	18-19	

	Adopted Budget	Actuals Thru	Projected Next	Projected Total Thru	Adopted Budget		
	FY 2022	6/30/22	3 Months	9/30/22	FY 2023		

Revenues							
Maintenance Assessments	$	723,971	$	725,800	$	-	$	725,800	$	863,748		
Interest Income	-	2	-	2	-		
Gate & Amenity Access Income	-	3,420	-	3,420	-		
Miscellaneous Income	-	18,218	1,200	19,418	-		
Carryforward Surplus	-	63,848	-	63,848	-		
Total Revenues	$	723,971	$	811,288	$	1,200	$	812,488	$	863,748		

Expenditures							
Administrative Expenditures							
Supervisor Fees	$	7,200	$	5,200	1,800	$	7,000	$	7,800		
District Management	42,436	31,827	10,609	42,436	55,000		
District Engineer	30,000	38,459	6,300	44,759	30,000		
District Counsel	30,000	31,014	8,000	39,014	30,000		
Disclosure Report	1,500	1,500	-	1,500	1,500		
Trustee Fees	3,500	1,458	-	1,458	3,500		
Assessment Roll	5,000	5,000	-	5,000	5,000		
Auditing Services	5,000	4,875	-	4,875	5,000		
Arbitrage Rebate Calculation	500	450	-	450	500		
Public Officials/General Liability Insurance	17,000	15,918	-	15,918	19,102		
Legal Advertising	2,000	760	1,500	2,260	2,000		
Dues, Licenses, & Subscriptions	175	175	-	175	175		
Information Technology	1,800	1,350	450	1,800	1,800		
Website Maintenance	1,200	1,904	300	2,204	1,200		
Property Appraiser	250	211	-	211	250		
Reimbursable Expenditures	1,200	546	300	846	1,200		
Contingency	2,400	1,147	510	1,657	2,400		
Administrative Expenditures Total	$	151,161	$	141,793	$	29,769	$	171,562	$	166,427	19.3%	

Operations and Maintenance Expenditures							
Field Management							
Field Manager	$	19,096	$	14,322	$	3,183	$	17,505	$	-	
Onsite Facility Supervisor Salary	45,569	34,308	7,600	41,908	-		
Onsite Parttime Pool Attendant	7,150	-	-	-	-		
Payroll Taxes	4,033	2,674	560	3,234	-		
Workers Compensation Costs	2,751	2,010	-	2,010	-		
Cell Phone & Mileage Reimbursement	600	225	50	275	-		
ADP Fees	3,000	1,329	250	1,579	-		
Amenity and Field Management Contract	-	-	7,707	7,707	92,480		
Property Insurance	31,900	30,404	-	30,404	36,419		
Field Management Subtotal	$	114,099	$	85,272	$	19,349	$	104,621	$	128,899		

Amenity Center Operations
Repairs & Maintenance (Non-HVAC)	

$	12,000	

$	7,830	

$	4,100	

$	11,930	

$	12,000		
HVAC Repairs & Maintenance	2,000	1,654	440	2,094	2,000		
Office Supplies	1,500	515	-	515	1,500		
Janitorial Supplies	1,850	383	463	846	1,850		
Janitorial Services	7,062	5,390	1,690	7,080	8,241		
Pest Control & Termite Bond	1,000	400	539	939	1,203		
Fitness Equipment Repairs & Maintenance	2,500	1,769	450	2,219	3,000		
Playground Repairs & Maintenance	1,000	-	500	500	1,000		
Pool Service Repairs & Maintenance	12,500	11,563	3,830	15,393	15,000		
Amenity Center Operations Subtotal	$	41,412	$	29,504	$	12,011	$	41,515	$	45,794		

	Adopted Budget	Actuals Thru	Projected Next	Projected Total Thru	Adopted Budget		
	FY 2022	6/30/22	3 Months	9/30/22	FY 2023		

Irrigation
Irrigation Repairs & Maintenance	

$	25,000	

$	32,236	

$	2,325	

$	34,561	

$	25,000		
Irrigation Monitoring	5,988	4,491	1,497	5,988	6,287		
Hoover Pumps Repairs & Maintenance	15,000	15,071	2,968	18,039	17,500		
Irrigation Subtotal	$	45,988	$	51,798	$	6,790	$	58,588	$	48,787		

Lakes & Fountains
Aquatic Maintenance	

$	5,460	

$	4,620	

$	1,440	

$	6,060	

$	5,733		
Fountain Service Repairs & Maintenance	11,920	8,848	1,480	10,328	9,000		
Lakes & Fountains Subtotal	$	17,380	$	13,468	$	2,920	$	16,388	$	14,733		

Landscaping
Landscaping Contracted Services	

$	77,667	

$	56,893	

$	19,343	

$	76,236	

$	80,375		
Additional Landscaping Repairs & Maintenance	15,000	8,364	3,750	12,114	15,000		
Entrance Pot Plant Replacement	2,400	2,718	1,000	3,718	2,400		
Mulch	12,334	7,000	-	7,000	12,334		
Palm Tree Maintenance	14,000	19,730	-	19,730	14,000		
Oak Tree Maintenance	6,500	4,688	-	4,688	6,500		
Landscaping Subtotal	$	127,900	$	99,392	$	24,093	$	123,485	$	130,608		

Common Areas, Right of Ways & Perimeter Walls
Street Light Repairs & Maintenance	

$	8,500	

$	7,005	

1,500	

$	8,505	

$	9,000		
Entrance Vehicular Gates Repairs & Maintenance	5,500	3,334	2,500	5,834	$	5,500		
Pedestrian Entry Gates & Walls Maintenance	8,000	3,400	1,000	4,400	$	8,000		
Common Area Repairs & Maintenance	3,000	11,917	-	11,917	$	12,000		
Sidewalk Cleaning	6,000	22,297	-	22,297	$	8,000		
Common Areas, Right of Ways & Perimeter Walls Subtotal	$	31,000	$	47,953	$	5,000	$	52,953	$	42,500		

Security Monitoring Services
Fire Detection Services	

$	1,404	

$	1,568	

$	536	

$	2,104	

$	2,252		
Access Control Services	2,476	1,881	643	2,525	2,702		
Intrusion Services	1,276	1,091	393	1,483	1,649		
Security Monitoring Repairs & Maintenance	2,500	1,706	500	2,206	2,500		
Security Subtotal	$	7,656	$	6,246	$	2,072	$	8,318	$	9,102		

Utilities
Electric Services	

$	43,000	

$	32,398	

$	10,800	

$	43,198	

$	47,300		
Telephone, Fax & Internet	3,000	2,446	858	3,304	$	3,300		
Water & Sewer Services	4,000	1,711	900	2,611	$	4,000		
Gate Kiosk Internet Services	2,850	1,710	570	2,280	$	2,850		
Utilities Subtotal	$	52,850	$	38,264	$	13,128	$	51,392	$	57,450		

Other
Contingency/Miscellaneous Expenditures	

$	5,000	

$	2,643	

1,500	

$	4,143	

$	7,500		
Other Subtotal	$	5,000	$	2,643	$	1,500	$	4,143	$	7,500		
							
Operations & Maintenance Expenditures Total	$	443,285	$	374,539	$	86,863	$	461,402	$	485,374	56.2%	
							
Total Expenditures	$	594,446	$	516,332	$	116,632	$	632,964	$	651,801		

Other Financing Uses							
Disaster Reserve Transfer Out	$	25,000	$	-	$	25,000	$	25,000	$	25,000		
Capital Reserve Transfer Out	54,524	$	54,524	-	54,524	136,947		
Roadway Reserve Transfer Out	50,000	100,000	-	100,000	50,000		
Total Other Financing Uses	$	129,524	$	154,524	$	25,000	$	179,524	$	211,947	24.5%	

Total Expenditures & Reserves	$	723,971	$	670,856	$	141,632	$	812,488  $	863,748	100.0%	
						
Net Change in Fund Balance	$	0	$	140,433	$  (140,432)	$	0  $	-		
			
FY22	
FY23	Increase		
Net Assessments	$	723,971	$	863,748  $	139,777	
Less: Discounts (6%)  $	(46,211) $	(55,133) $	(8,922) 

Gross Assessments  $

770,182  $

918,881  $

148,699

Gross O&M Per Unit	Increase
Townhomes	$	1,524.50	$	1,845.43	$	320.93	
Single Family	$	2,032.67	$	2,460.58	$	427.91	
Mid-Rise Condos	$	143.76	$	143.76	$	0.00	
High-Rise Condos	$	179.70	$	179.70	$	0.00	

Revenues:

The District’s primary source of generating revenues is from Maintenance Assessments. In addition, other non- budgeted sources of revenue may be realized throughout the fiscal year from items such as: Interest Income, Gate & Amenity Access Replacement Cards and FOB income, and Club House Rental Income.

Maintenance Assessments

The District levies Non-Ad Valorem Assessments on all of the assessable property within the District to pay for operating expenditures incurred during the Fiscal Year.
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Expenditures:
Administrative Expenditures

Supervisor Fees

Chapter 190, Florida Statutes, allows for each Board member to receive $200 per meeting, not to exceed $4,800 per year paid to each Supervisor for the time devoted to District business and meetings. The amount for the fiscal year is based upon 5 Supervisors attending 13 meetings.

District Management

The District has contracted with Governmental Management Services-Central Florida, LLC to provide management, accounting, and recording secretary services. These services include, but are not limited to, advertising, recording and transcribing of Board meetings, administrative services, budget preparation, financial reporting, and assisting with annual audits.

District Engineer

The District’s Engineer, Dewberry Engineers, Inc., will be providing general engineering services to the District, e.g., attendance and preparation for the monthly Board meetings, review of invoices and requisitions, preparation and review of contract specifications and bid documents, and various projects assigned as directed by the Board of Supervisors and the District Manager.

District Counsel

The District’s Legal Counsel, Billings, Cochran, Lyles, Mauro & Ramsey P.A., provides general legal services to the District. Among these services are attendance at and preparation for monthly Board meetings, review of operating and maintenance contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.

Disclosure Report

The District is required to prepare an annual disclosure report in accordance with the Continuing Disclosure Agreement and Rule 15c2-12(b)(5) promulgated by Securities and Exchange Commission. The annual report is filed on the Municipal Securities Rulemaking Board (EMMA) website.

Trustee Fees

The District pays monthly fees plus reimbursable expenditures to UMB Bank as Trustee for the District’s Series 2006AB, Special Assessment Revenue Bonds.

Assessment Roll

The District has contracted with Governmental Management Services-CF, LLC to maintain the assessment roll and annually certify for collection a Non-Ad Valorem assessment for operating and debt service expenditures, calculate, collect, record and transmit prepaid assessments, maintain the District’s lien book along with various other responsibilities.

Auditing Services

The District is required by Florida Statutes to have an independent certified public accounting firm to conduct an annual audit of its financial records. The District’s current auditing firm is Berger, Toombs, Elam, Gaines & Frank.

Arbitrage Rebate Calculation

The District is required to annually have an arbitrage rebate calculation on the District’s Series 2006 Special Assessment Revenue Bonds. The District has contracted with AMTEC. to calculate the arbitrage rebate liability and submit a report to the District.

Public Officials/General Liability Insurance

The District’s general liability and public officials’ liability insurance coverage is provided by Florida Insurance Alliance (FIA) who specializes in providing insurance coverage to governmental agencies.

Legal Advertising

The District will incur expenditures related to legal advertising. The items for which the District will advertise include, but are not limited to meeting schedules, special meeting notices, and public hearings, bidding etc. for the District based on statutory guidelines.

Dues, Licenses & Subscriptions

The District is required to pay an annual fee to the Department of Economic Opportunity for $175. This is the only anticipated expenditure for this category.

Information Technology

Represents costs with Governmental Management Services – Central Florida LLC related to the District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, accounting software, etc.

Website Maintenance

Represents the costs with Governmental Management Services – Central Florida LLC associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.

Property Appraiser

Represents a fee charged by the Brevard County Property Appraiser’s office for assessment administration services.

Reimbursable Expenditures

Represents expenditures incurred that are considered reimbursable by the district, such as: mailing of agenda packages, overnight deliveries, correspondence, printing and binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes, miscellaneous office supplies, etc.

Contingency

Represents any miscellaneous expenditures incurred during the fiscal year that do not fall into another administrative budget item.
________________________________________________________________________________________________________________________________

Operations and Maintenance Expenditures

These are the budgeted items that the CDD Board along with District Management have assessed necessary for the routine operations and maintenance of the District.

Field Management

Field Manager

The District will contract for onsite field management of contracts for the District Services such as landscape and lake maintenance. Services to include onsite inspections, meetings with contractors and monitoring of utility accounts.

Onsite Facility Supervisor Salary

The District incurs costs to employ a facility attendant who provides overall supervision of administration and appearance of the District’s public facilities and amenities. The District pays its employee through ADP.

Onsite Parttime Pool Attendant

The District incurs costs to employ a pool attendant part time. The District pays its employee through ADP.

Payroll Taxes

Represents payroll taxes incurred for salaries paid throughout the fiscal year.

Workers Compensation Costs

The District will incur costs related to insurance premiums for worker’s compensation policies.

Cell Phone & Mileage Reimbursement

The District will incur costs related to cell phone and mileage reimbursements incurred throughout the year. Currently, the District provides its facility attendant a reimbursement of $25 monthly for cell phone usage. The remaining $300 pertains to estimated costs for mileage.

ADP Fees

Represents processing charges for salaries paid through ADP.

Amenity and Field Management Contract

The District will contract for onsite field management of services for the District within common areas such as but not limited to landscape, lake maintenance, and the Amenity Center. The contractor shall perform all normal duties associated with staffing, managing, and maintaining Amenities, to ensure its smooth operation and to help promote the safe enjoyment by members of the clubhouse and residents, landowners and visitors. The District has an agreement with Evergreen Lifestyles Management, LLC for FY2023.

Property Insurance

Represents the cost of annual coverage of property insurance. Coverage is provided by Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies.

Amenity Center Operations

Repairs & Maintenance (Non-HVAC)

Represents estimated costs for maintaining the amenity center throughout the fiscal year.

HVAC Repairs & Maintenance

Represents estimated costs of maintaining the A/C and heating systems.

Office Supplies

The District incurs cost for various office supplies as part of the day-to-day operations of the Amenity Center.

Janitorial Supplies

Represents any minimal costs for janitorial supplies and/or services.

Janitorial Services

The District has contracted with Coverall Central Florida to provide commercial cleaning services 3 days a week for the clubhouse. Services also include wiping equipment every two weeks and quarterly window cleaning.

Description	Monthly	Annually	
208 Montecito Drive	$450	$5,400	
Estimated Increase		$270	
Contingency			$2,571 	
Total		$8,241	

Pest Control & Termite Bond

The District has contracted with Apex Pest Control, Inc. to provide bi-monthly pest control services. The District also incurs an annual termite bond fee with Price Termite & Pest Control.

Description	Bi-Monthly	Annually	
208 Montecito Drive	$80
Termite Bond Contingency	$480
$540
$183	
Total	$1,203	

Fitness Equipment Repairs & Maintenance

Represents estimated costs for maintaining the fitness equipment owned by the District. Preventative Maintenance is provided by Brown Fitness Services, LLC.

Description	Quarterly	Annually	
Preventative Maintenance Repairs & Contingency
Total	$225	$900
$2,100	
		$3,000	

Playground Repairs & Maintenance

Represents any repairs and maintenance costs incurred on the District’s playground equipment.

Pool Service Repairs & Maintenance

The District has contracted with Brevard Pools for all expenditures related to the repairs and maintenance of the swimming pool facilities. These services include, but are not limited to, general cleaning, water testing, chlorinating, balancing PH, adding algaecide, balancing alkalinity, cleaning filters, providing technical support, and advising the District of any necessary repairs.

Description	Monthly	Annually	
Pool Maintenance – October to March	$643	$3,858	
Pool Maintenance – April to September	$938	$5,628	
Repairs & Contingency		$5,514	
Total		$15,000	

Irrigation

Irrigation Repairs & Maintenance

The District will incur expenditures related to the maintenance of the irrigation systems.

Irrigation Monitoring

The District has contracted with Insight Irrigation, LLC to provide irrigation monitoring services that include assistance with: run checks, leaks, valve issues, controller issues, sensor issues, backup data, management of irrigation schedules and updates to online maps.

Description	Monthly	Annually	
Irrigation Monitoring – 285 zones at $1.75 per zone Estimated Increase
Total	$499	$5,988
$299	
		$6,287	

Hoover Pumps Repairs & Maintenance

The District will incur costs related to the repairs and preventative maintenance of its Hoover pumps which is provided by Hoover Pumping Systems.

Description	Annually	
Hoover Pump 1 #4978 – Patrick Drive	$2,590	
Hoover Pump 2 #5975 – Point Lobos Drive & Monterey
Drive	
$2,590	
Hoover Pump 3 #8563 – Phase 2C	$2,290	
Repairs & Contingency		$10,030 	
Total	$17,500	

Lakes & Fountains

Aquatic Maintenance

The District has contracted with Ecor Industries, Inc. for the care and maintenance of its six lakes which includes shoreline grass, brush and vegetation control.

Description	Monthly	Annually	
Aquatic Maintenance Estimated Increase
Total	$455	$5,460
$273	
		$5,733	

Fountain Service Repairs & Maintenance

Represents the estimated costs for any repairs and maintenance pertaining to the six District lake fountains. The district is contracted with Fountain Design Group for quarterly cleaning.

Description	Annually	
Quarterly Fountain Cleaning	$1,920	
Repairs & Contingency	$7,080	
Total	$9,000	

Landscaping

Landscaping Contracted Services

The District has a contract with Paradise Lawns and Landscaping, Inc. to maintain the landscaping located within the District. These services include monthly landscape maintenance such as mowing, edging, trimming, weed and disease control, fertilization, pest control, pH adjustments, pruning, and irrigation inspections. The annual amount is based upon the following:

Description	Monthly	Annually	
Landscape Maintenance	$6,284	$75,405	
Estimated Increase		$3,770	
Contingency		$1,200	
Total		$80,375	

Additional Landscaping Repairs & Maintenance

The District will incur landscape related expenditures that fall outside of the annual maintenance contract. Examples include: plant replacement and sod replacement.

Entrance Pot Plant Replacement

Represents estimated costs to replace pot plants at the entrances of the community.

Mulch

Represents estimated costs for supplemental mulch to be added during the fiscal year.

Palm Tree Maintenance

The District will incur costs for the maintenance of the palm trees.

Oak Tree Maintenance

The District will incur costs for the maintenance of the oak trees.

Common Areas, Right of Ways & Perimeter Walls

Street Light Repairs & Maintenance

The District will incur costs to maintain the street lights and decorative light fixtures throughout the District.

Entrance Vehicular Gate Repairs & Maintenance

Represents any gate repairs and maintenance costs the District may incur throughout the fiscal year. This also includes preventative maintenance provided by Florida Door Control, Inc. of $2,379.92 annually.

Pedestrian Entry Gates & Walls Maintenance

The District will incur expenditures to maintain the pedestrian gates, entry monuments and walls throughout the fiscal year.

Common Area Repairs & Maintenance

Represents costs related to the maintenance of the District’s common areas.

Sidewalk Cleaning

Represents the estimated costs of pressure washing the sidewalks annually.

Security

Fire Detection Services

Represents monitoring services provided by Sonitrol for the fire alarm systems.

Description	Monthly	Annually	
208 Montecito Drive
Total	$188	$2,252	
		$2,252	

Access Control Services

Represents monitoring services provided by Sonitrol for the District’s access control systems.

Description	Monthly	Annually	
208 Montecito Drive
Total	$225	$2,702	
		$2,702	

Intrusion Services

Represents monitoring services provided by Sonitrol for the District’s burglary systems.

Description	Monthly	Annually	
208 Montecito Drive
Total	$137	$1,649	
		$1,649	

Security Monitoring Repairs & Maintenance

Represents maintenance trip services and repairs provided by Sonitrol for the District’s burglary, access control and fire alarm monitoring systems.

Utilities

Electric Services

The District has the following electric accounts with Florida Power & Light Company for general purposes.

Description	Monthly	Annually	
140 Clemente Drive #Pump (Hoover Pump 2 #5975)	$286	$3,432	
208 Montecito Drive #Clubhouse (Amenity Center)	$770	$9,240	
308 Montecito Drive #Irrigation Pump (Hoover Pump 1 #4978)	$715	$8,580	
654 Mission Bay Drive #Gate (South Patrick Entrance)	$440	$5,280	
686 Carlsbad Drive #Irrigation (Hoover Pump 3 #8563)	$220	$2,640	
688 Carlsbad Drive #LTS	$55	$660	
711 Monterey Drive #Irrigation	$880	$10,560	
790 Palisades Drive #Entrance (Shearwater Entrance)	$121	$1,452	
Contingency		$5,456	
Total		$47,300	

Telephone, Fax & Internet

The District will incur cost for telephone, fax and internet service related to the amenity center. These services are provided by Spectrum.

Description	Monthly	Annually	
208 Montecito Drive Contingency
Total	$264	$3,168
$132	
		$3,300	

Water & Sewer Services

The District has the following water and sewer service account with the City of Melbourne for its amenity center.

Description	Monthly	Annually	
208 Montecito Drive Contingency
Total	$275	$3,300
$700	
		$4,000	

Gate Kiosk Internet Services

The District will incur costs to provide internet services to the two gatehouses it owns. These services are provided by Spectrum.

Description	Monthly	Annually	
Gate Kiosk 1 – Shearwater Parkway Kiosk	$105	$1,254	
Gate Kiosk 2 – South Patrick Kiosk	$105	$1,254	
Contingency		$342	
Total		$2,850	

Other

Contingency/Miscellaneous Expenditures

Monies collected and allocated for expenditures that the District could incur miscellaneous throughout the year, which may not fit into any standard categories.

Reserves:

Disaster Reserves

Funds collected and reserved for expenditures related to disasters like hurricanes.

Capital Reserves

Funds collected and reserved for the replacement of and/or purchase of new capital improvements throughout the District.

Roadway Reserves

Funds collected and reserved for large repairs and maintenance of District’s roads.

Capital Reserve Fund Fiscal Year 2023

	Adopted Budget	Actuals Thru	Projected Next	Projected Total Thru	Adopted Budget	
	FY 2022	6/30/22	3 Months	9/30/22	FY 2023	

Revenues						
Beginning Fund Balance	$	66,558	$	74,519	$	-	$	74,519	$	3,977	
Transfer In	54,524	54,524
.	-	$	54,524	136,947	
Total Revenues	$	121,082	$	129,043	$	-	$	129,043	$	140,924	

Expenditures						
Contingency	$	-	$	321	$	114	$	435	$	456	
Capital Outlay - Landscaping	24,145	98,974	6,915	$	105,889	11,000	
Capital Outlay - Amenity Center	4,300	6,102	-	$	6,102	59,300	
Capital Outlay - Streets, Sidewalks, Walls & Gates	17,825	3,540	9,100	$	12,640	32,285	
Total Expenditures	$	46,270	$	108,937	$	16,129	$	125,066	$	103,041	
						
Excess Revenues/(Expenditures)	$	74,812	$	20,106	$	(16,129)	$	3,977	$	37,883	

Disaster Reserve Fund Fiscal Year 2023

	Adopted Budget FY 2022	Actuals Thru 6/30/22	Projected Next
3 Months	Projected Total Thru
9/30/22	Adopted Budget FY 2023	

Revenues						
Beginning Fund Balance	$	100,000	$	100,000	$	-	$	100,000	$	125,000	
Transfer In	25,000	-	25,000	$	25,000	25,000	
Total Revenues	$	125,000	$	100,000	$	25,000	$	125,000	$	150,000	

Expenditures						

Capital Outlay

$	-	$

-	$	-	$	-	$	-

Total Expenditures

$

-	$

-

$

-

$

-

$

-

Excess Revenues/(Expenditures)

$	125,000	$	100,000	$

25,000	$	125,000	$	150,000

Roadway Reserve Fund Fiscal Year 2023

	Adopted Budget	Actuals Thru	Projected Next	Projected Total Thru	Adopted Budget	
	FY 2022	6/30/22	3 Months	9/30/22	FY 2023	

Revenues						

Beginning Fund Balance	
$	50,000	
$	-	
$	-	$	-	$	99,760	
Transfer In	50,000	100,000	-	$	100,000	50,000	
Total Revenues	$	100,000	$	100,000	$	-	$	100,000	$	149,760	

Expenditures						
Bank Fees	$	-	$	180	$	60	$	240	$	300	
Total Expenditures	$	-	$	180	$	60	$	240	$	300	
						
Excess Revenues/(Expenditures)	$	100,000	$	99,820	$	(60)	$	99,760	$	149,460	

Montecito
Community Development District
Debt Service Fund Fiscal Year 2023

	Adopted Budget	
	FY 2023	

Revenues		
Special Assessments- Tax Roll	$	315,934	
Beginning Balance	57,335	
Total Revenues	$	373,269	

Expenditures		
Interest - 11/1	57,316	
Principal - 5/1	200,000	
Interest - 5/1	58,954	
Total Expenditures	$	316,269	
		
Net Change in Fund Balance	$	57,000	

Interest 11/1/23	
$	55,814	

Montecito
Community Development District
Series 2022 Special Assessment Refunding Bonds Amortization Schedule

Date		Balance	Principal	Interest		Total	
							
11/01/22	$	3,755,000.00	$	-	$	57,315.90	$	57,315.90	
05/01/23	$	3,755,000.00	$	200,000.00	$	58,953.50	$	-	
11/01/23	$	3,555,000.00	$	-	$	55,813.50	$	314,767.00	
05/01/24	$	3,555,000.00	$	205,000.00	$	55,813.50	$	-	
11/01/24	$	3,350,000.00	$	-	$	52,595.00	$	313,408.50	
05/01/25	$	3,350,000.00	$	210,000.00	$	52,595.00	$	-	
11/01/25	$	3,140,000.00	$	-	$	49,298.00	$	311,893.00	
05/01/26	$	3,140,000.00	$	220,000.00	$	49,298.00	$	-	
11/01/26	$	2,920,000.00	$	-	$	45,844.00	$	315,142.00	
05/01/27	$	2,920,000.00	$	225,000.00	$	45,844.00	$	-	
11/01/27	$	2,695,000.00	$	-	$	42,311.50	$	313,155.50	
05/01/28	$	2,695,000.00	$	235,000.00	$	42,311.50	$	-	
11/01/28	$	2,460,000.00	$	-	$	38,622.00	$	315,933.50	
05/01/29	$	2,460,000.00	$	240,000.00	$	38,622.00	$	-	
11/01/29	$	2,220,000.00	$	-	$	34,854.00	$	313,476.00	
05/01/30	$	2,220,000.00	$	250,000.00	$	34,854.00	$	-	
11/01/30	$	1,970,000.00	$	-	$	30,929.00	$	315,783.00	
05/01/31	$	1,970,000.00	$	255,000.00	$	30,929.00	$	-	
11/01/31	$	1,715,000.00	$	-	$	26,925.50	$	312,854.50	
05/01/32	$	1,715,000.00	$	265,000.00	$	26,925.50	$	-	
11/01/32	$	1,450,000.00	$	-	$	22,765.00	$	314,690.50	
05/01/33	$	1,450,000.00	$	270,000.00	$	22,765.00	$	-	
11/01/33	$	1,180,000.00	$	-	$	18,526.00	$	311,291.00	
05/01/34	$	1,180,000.00	$	280,000.00	$	18,526.00	$	-	
11/01/34	$	900,000.00	$	-	$	14,130.00	$	312,656.00	
05/01/35	$	900,000.00	$	290,000.00	$	14,130.00	$	-	
11/01/35	$	610,000.00	$	-	$	9,577.00	$	313,707.00	
05/01/36	$	610,000.00	$	300,000.00	$	9,577.00	$	-	
11/01/36	$	310,000.00	$	-	$	4,867.00	$	314,444.00	
05/01/37	$	310,000.00	$	310,000.00	$	4,867.00	$	314,867.00	
			$	3,755,000.00	$	1,010,384.40	$	4,765,384.40	

Description	Admin. Budget	Field/Reserve Budget	
Total		Admin. Budget Bonds	Admin. Budget No Bonds	
Total	
Total O&M Budget	$166,427	$697,321	$863,748		$5,500	$160,927	$166,427	
Assess. Allocation - Settlement	$0	$0	$0		$53,967	($53,967)	$0	
Balance Forward	$0	$0	$0		$0	$0	$0	
Net Assessments	$166,427	$697,321	$863,748		$59,467	$106,960	$166,427	
Collection Cost (6%)	$10,623	$44,510	$55,133		$3,796	$6,827	$10,623	
Gross Assessment	$	177,050	$  741,831	$  918,881		$	63,263	$	113,787	$	177,050	

Operations and Maintenance

Lot Size	
Units	EAU
Factor	Total EAU's	% Total EAU's	
Bond Expense	Admin. Budget Admin. Budget Bonds	No Bonds	Field/Reserve Budget	
Total	O&M Per Unit (Net)	O&M Per Unit (Gross)(1)	

Townhomes	
294	
0.75	
220.5	
28%	
63%	
$37,734	
$29,797.45	
$442,473	
$510,004	
$1,734.71	
$1,845.43	
Single Family	127	1.00		127		16%		37%	$21,733	$17,162.25	$254,848	$293,744 	$2,312.94	$2,460.58	
Total				347.5				100%	$59,467	$46,960	$697,321	$803,748 			

Condo's Mid-Rise	

224	

1.00	

224	

28%	

$0	

$30,270	

$0	

$30,270	

$135.14	

$143.76	
High-Rise	176	1.25		220		28%	$0	$29,730	$0	$29,730	$168.92	$179.70	
				444			$0	$60,000	$0	$60,000			
											
Total	821		791.5	100%	$59,467	$106,960	$697,321	$863,748			

Debt Service Assessments

Lot Size	Debt Units Units	EAU
Factor	Net Annual	% Total EAU's	Annual Debt Service	Net Annual Per Unit	Gross Annual	

Townhomes	293	0.75	220	63.56%	$200,800	$685.32	$729.07	
Single Family	126	1.00		126	36.44%	$115,134 	$913.76	$972.09	
Total				346	100%	$315,934 			

Combined Operations and Maintenance and Debt Service Assessments

Lot Size	Gross O&M Per Unit	Gross Debt Per Unit	Total Gross Per Unit (1)	FY2022 Total Gross Per Unit	FY2023
Increase	FY2023
Increase %	

Townhomes	
$1,845.43	
$729.07	
$2,574.50	
$2,424.50	
$150.00	
6%	
Single Family	$2,460.58	$972.09	$3,432.67	$3,232.67	$200.00	6%	

Condo's Mid-Rise	

$143.76	

$0.00	

$143.76	

$143.76	

$0.00	

0%	
High-Rise	$179.70	$0.00	$179.70	$179.70	$0.00	0%	

(1) Includes 6% for early payment discount and collection cost for tax collector.

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Previously Listed Responsibility	Category	Actual Processes	Assignment	
Communications	Communications and Oversight	Request Communications to Residents	Seat #2 - Catherine LeCesne (Chair)	
Personnel	Communications and Oversight	Liase with Amenity Manager/Management		
City of Satellite Beach Contract	Communications and Oversight	Liaise with City Officials		
HOA Liaison	Communications and Oversight	Liaise with HOAs and Property Management		
CDD Landscaping	Land and Water Management	Liaise with Residents and Staff Regarding Right Land and Water Management Needs	Seat #3 - Eric Smith	
CDD Irrigation	Land and Water Management			
Irrigation Pumps	Land and Water Management			
Pond Maintenance	Land and Water Management			
Storm Drainage Systems	Land and Water Management			
Street Lighting	Lighting, Signage, Walls and Fountains	Liaise with Residents and Staff Regarding Lighting, Signage, Walls and Fountain Needs	Seat #1 - Ed Henson (Vice Chair)	
Low Voltage Landscape Lighting	Lighting, Signage, Walls and Fountains			
Benches	Lighting, Signage, Walls and Fountains			
Signage	Lighting, Signage, Walls and Fountains			
Pond Fountains	Lighting, Signage, Walls and Fountains			
Playground	Lighting, Signage, Walls and Fountains			
Wall Maintenance	Lighting, Signage, Walls and Fountains			
Pedestrian Gates	Lighting, Signage, Walls and Fountains			
Sidewalks/Crosswalks	Right of Ways	Liaise with Residents and Staff Regarding Right of Way Needs	Seat #5 - Joline Nivert	
Parking Lots	Right of Ways			
Streets	Right of Ways			
Vehicle Gates	Right of Ways			
Rules & Regulation Enforcement	Rules & Financials	Lead Reviews for Proposed Rule Changes	Seat #4 - Tanja Glynn	
Budget / Financial	Rules & Financials	Review Invoices Prior to Payment
Assist with Coordinating Annual Budget Review		

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Item will be provided under separate cover