Montecito Community Development District

Meeting Agenda October 24, 2022

!!"#$%

Montecito
Community Development District

Meeting Agenda
Monday	Montecito Beach Club
October 24, 2022	208 Montecito Drive
10:30 A.M.	Satellite Beach, Florida

Roll Call
Public Comment Period
Approval of Minutes of the September 26, 2022 Board of Supervisors Meeting
Consideration of Resolution 2023-01 Appointing Assistant Secretary
Consideration of Proposal from Kendal Signs
Consideration of Agreement with Ecor for Aquatic Maintenance
Capital Improvement Projects List Review and Discussion
Finance Matters
Consideration of Resolution 2023-02 Amendments to FY22 Budget - Added
Fiscal Year 2023 Budget Review and Discussion
Staff Reports
Attorney
Engineer
District Manager’s Report
Approval of Check Register
Balance Sheet & Income Statement
Appointment of Audit Committee
Other Business
Supervisors Requests and Audience Comments
Adjournment

Audit Committee Meeting

Roll Call
Public Comment Period
Audit Services
Approval of Request for Proposals and Selection Criteria
Approval of Notice of Request for Proposals for Audit Services
Public Announcement of Opportunity to Provide Audit Services
Adjournment

!!"#$%& """

MINUTES OF MEETING MONTECITO
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Montecito Community Development District was held on Monday, September 26, 2022 at 10:30 a.m. at the Montecito Beach Club, 208 Montecito Drive, Satellite Beach, Florida.

Present and constituting a quorum:

Catherine LeCesne	Chair
Ed Henson	Vice Chair
Tanja Glynn	Assistant Secretary
Eric Smith	Supervisor-Appoint
Joline Nivert	Assistant Secretary Also present were:
Jeremy LeBrun	GMS
Ginger Wald	District Counsel
Residents

The following is a summary of the discussions and actions taken at the September 26, 2022 meeting. A copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Roll Call
Mr. LeBrun called the meeting to order at 10:32 a.m. and called the roll. All Supervisors were present.

SECOND ORDER OF BUSINESS	Public Comment Period
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the August 3, 2022
Board of Supervisors Meeting
Mr. LeBrun received corrections to the August 3, 2022 minutes, which were incorporated.

On MOTION by Ms. Glynn seconded by Ms. LeCesne with all in favor the Minutes of the August 3, 2022 Board of Supervisors Meeting were approved as amended.

FOURTH ORDER OF BUSINESS	New Business Items
Consideration of Lake Management Agreement
Mr. LeBrun presented the Lake Management Agreement with ECOR, the current vendor, which was included in the agenda package. There was a slight increase due to chemicals, from
$480 to $530 per month. Ms. Glynn stated this was the reason the budget was increased.

On MOTION by Ms. Glynn seconded by Mr. Smith with all in favor the Lake Management Agreement with ECOR in the amount of
$530 per month was approved.

Consideration of Renewal of Irrigation Pump Maintenance Agreement
Mr. LeBrun presented the Irrigation Pump Maintenance Agreement renewal with Hoover Pumping Systems (Hoover) in the amount of $2,290, which was included in the agenda package. This was for the maintenance of the pump running the irrigation system. Ms. Glynn suggested budgeting for twice per year disc filter cleaning, which was not included and ranged from $968 to
$1,300. Ms. LeCesne agreed and requested that it be included in the budget since it was typical maintenance. Mr. Henson thought that the new filters they purchased were self-cleaning and wanted to know the frequency in getting them cleaned. Mr. LeBrun was told that the data showed that the filters needed to be cleaned.

On MOTION by Ms. LeCesne seconded by Ms. Glynn with all in favor the Irrigation Pump Maintenance Agreement renewal with Hoover Pumping Systems in the amount of $2,290 was approved.

Ratification of Pump Station Cleaning Proposal
Mr. LeBrun presented the Pump Station Cleaning Proposal with Hoover in the amount of
$1,277, which was included in the agenda package.

On MOTION by Ms. Glynn seconded by Mr. Smith with all in favor the Pump Station Cleaning Proposal with Hoover Pumping Systems in the amount of $1,277 was ratified.

Ratification of Amenity Management Agreement
Mr. LeBrun presented the Amenity Management Agreement with GMS in the amount of
$81,000, which was included in the agenda package. The agreement was approved at the special meeting and was executed.

Ms. LeCesne moved to approve the Amenity Management Agreement with GMS in the amount of $81,000 and Ms. Glynn seconded the motion.

Mr. Henson voiced concern about the Board ratifying something before they needed to if there was a possibility that the terms would change. Ms. Wald explained that from a legal perspective, the Board was ratifying the action previously taken to approve the agreement and the terms could change if services were not being provided. Ms. LeCesne noted that no one was being paid right now and when the replacement was found, if something needed to be adjusted, it could be changed, but if they did not get a person within the next couple of weeks, there was a backup plan. Mr. LeBrun pointed out that 30 to 40 applicants applied for the position, which was narrowed down to five. Three interviews were scheduled. Mr. Henson questioned whether they were using the same compensation and if Mr. LeBrun was still working onsite. Mr. LeBrun confirmed that the compensation was the same for 40 hours per week. Through September, he was onsite Monday through Friday, based on his availability, but was available virtually. Ms. LeCesne thanked Mr. LeBrun for his assistance, but it was not in the best interest of the CDD to have a District Manager mopping and scrubbing floors. She preferred having someone onsite for a couple of days, assisting with the newsletter, answering emails, updating the website and formulating the ticket system. Mr. Henson agreed and although he understood that the Chair and the District Manager hired the Amenity Manager, he asked if the Board could be involved in the decision making. Ms. Wald explained that it would be a GMS employee and not a District employee.

On VOICE VOTE with all in favor the Amenity Management Agreement with GMS in the amount of $81,000 was approved.

FIFTH ORDER OF BUSINESS	Staff Reports
District Counsel
Ms. LeCesne questioned the status of the pool reimbursement at 418 Montecito Drive. Ms. Wald needed additional facts to provide any direction and wanted to have all of the potential damages identified before sending out the demand letter. Mr. Henson asked if effort was made to determine if the CDD should be responsible for certain items or if Paradise should be partially responsible. Ms. Wald stated this was part of the information gathering in order to make a determination on the responsibility and liability, which was ongoing. The District Manager was compiling information from the District Engineer such as as-builts to show whether the lines were within the CDD easement and properly marked in the as-builts and whether the entities that were supposed to identify them, did their job properly. Depending on the facts, there was the possibility of the area having to be surveyed. The District currently had an interim District Engineer and must go out for an RFQ because the District was required by law to have an engineer. Ms. LeCesne was in favor of proceeding with the RFQ process.

District Engineer
There being none, the next item followed.

District Manager
Consideration of Check Register

On MOTION by Ms. Glynn seconded by Mr. Smith with all in favor the Check Register for July 1, 2022 through July 31, 2022 in the amount of $65,066.42 and for August 1, 2022 through August 31, 2022 in the amount of $47,641.22 was approved.

Balance Sheet and Income Statement
Mr. LeBrun presented the August 31, 2022 Balance Sheet and Income Statement. No action was required by the Board.

Field Manager (Item 5E)
Mr. LeBrun reported a motor issue with the air conditioner at the Clubhouse and at the Gym, which had severe algae buildup, causing water to overflow onto the floor underneath it, damaging a section of it. Both units were repaired and they were working to replace the floors in the Gym. Ms. Glynn asked if the vendor could match the material of the floor. Mr. LeBrun believed

that they had the same product as the original floor. Ms. LeCesne noted that there was no maintenance agreement for the air conditioners and asked if the Facility Manager could handle the maintenance. Mr. LeBrun noted this would be part of their task, but if the Board wanted a maintenance agreement, he could circulate one. In the future, tablets and solution would be used to dissolve the buildup.
Mr. LeBrun reported that the parts for the pool lift were ordered. The battery was fully charged and Mr. Hatten was trying to get it to work. If the issue was with the controller, they had a proposal from Spies Pool (Spies) for an actuator. There was discussion about getting a cover for it. A proposal was sent to the Board from Surfside for pool repairs recommended by the insurance company in low spots such as in the shower and by the main drains. Mr. Hatten was preparing the community for Hurricane Ian. The gates would remain open in case the power goes out, so that First Responders could come in and out.
Mr. Henson voiced concern that the trim that separated the flooring had to be replaced in the Gym several times, due to weights being dropped on the floor. The weights did not belong to the CDD and were brought in by residents and suggested relocating the weights so they were not next to the trim or banning them. Ms. Glynn proposed posting a sign. Mr. Henson recalled that Mr. McGrath replaced the air conditioner filters once a month and questioned whether they wanted to continue doing that. Mr. LeBrun stated that the filters were replaced every three months. Mr. Henson reported that the shower was not turning off and the Women’s pool restroom door was not closing properly. Mr. LeBrun stated that a valve was going to be replaced in the shower and staff would check out the shower. Mr. Smith suggested installing a rubber floor in the Gym. Ms. LeCesne pointed out that a resident could not bring weights into the Gym, due to liability issues. Ms. Wald confirmed that the rules state, “Please replace weights to the proper location after use” and “Free weights are not to be dropped and only placed on the floor or equipment made specifically for storage of the weights.” If someone violated these rules, the Board could revoke access cards. Ms. LeCesne was in favor of posing a sign reminding residents to remove all personal items and Gym equipment.

Facility Manager
Mr. LeBrun reported if a resident comes into the facility and staff was not present, a sign was posted asking the resident to schedule a time.

Field Manager
This item was discussed.

SIXTH ORDER OF BUSINESS	Supervisor’s Requests
Mr. Henson voiced concern about the wall on Montecito Drive, as there was only a 5 foot area of sod between the pavers and the wall, which caused pooling of water and suggested having a cutout at the base of the wall for water to escape. Mr. LeBrun stated that there was a cost involved for an engineer to take measurements. Mr. Henson asked if there should be a provision in the rules about residents flying drones, due to privacy issues. Ms. Wald advised that there were Federal and State Laws regarding drones and if there were issues with drones, residents should contact the City of Satellite Beach, due the proximity of the community to Patrick Air Force Base. It could not be in the rules because there was no way to enforce it. Mr. Smith thanked Mr. LeBrun and Ms. Nivert for cleaning out the office.
Ms. Glynn thanked staff for updating the website. She also requested that tickets from the ticket system be forwarded to the Board and that they receive a list of the tickets issued and their status. Ms. Glynn also requested quotes for signage in order to inform residents of the Board meetings." Mr. LeBrun recalled that Baytree approved $9,000 for two signs with illumination. Ms. Wald suggested that the Board authorize a not-to-exceed amount for Mr. LeBrun to proceed with the sign, appoint a Board Member to work with Mr. LeBrun on the sign or post a temporary sign on a sign post. Ms. Glynn recalled that the HOA agreed to pay for a portion of the sign. Ms. Wald stated that at a prior meeting, the Board did not approve the digital sign. Ms. Glynn requested that this item be added to the agenda at the next meeting and informed the Board about a complaint that she received from a resident about a vehicle parked in a grassy area for overflow parking. This was permitted in their rules and she did not have a problem with the owner using it.
Ms. LeCesne addressed the following:
Ticket System: She is going to work on the integration of the ticket system with a resident, Mr. Dan Bradley who understood the symantics and would program it. He needed pictures. If anyone wanted a specific feature, she requested that they contact Mr. LeBrun.
Amenity Manager: Appreciated Mr. LeBrun and his staff working at the facility and requested a Friday update from Mr. LeBrun.

Pool Times: Requested consensus from the Board on the actual times for the pool to be open. It was currently open from dawn to dusk and suggested leaving it dawn to dusk and putting it on the sign with a link to a website for sunrise and sunset times. If they had set times, they had to call Sonitrol for the doors to lock at a certain time.
Mr. Henson agreed with having the pool open from dusk to dawn. Mr. Smith preferred sunrise to sunset instead of dusk to dawn. Ms. Wald advised that the rules state that the swimming pool hours were posted and rotated in order to facilitate maintenance of the pool, swimming was permitted only during designated hours as posted and were subject to change at the discretion of the District Manager and swimming after dusk was prohibited. Ms. Glynn was in favor of having the posted hours be in compliance with the rules and on a sign with pre-printed numbers. Mr. Henson preferred that the Amenity Manager evaluate the pool times and make changes as needed. Ms. LeCesne wanted the magnetic tiles on the signs on the gates and bulletin board and not on the Clubhouse wall. Ms. Glynn believed that there were four signs. Mr. LeBrun would order the magnetic tiles.
Amenity Manager: GMS was only hiring one full-time person and if they wanted someone to handle things at the Clubhouse, it must either be a vendor or a CDD employee, but if the CDD employee was out sick or on vacation, a Board Member must be at the Clubhouse. If it was a vendor, it would be for a specific purpose and they must be licensed and have liability coverage.
Ms. Glynn did not want to hire anyone until they had a full-time Amenity Manager and then evaluate if there was the need for additional support. Mr. Henson preferred having a vendor versus CDD employee. Mr. Smith agreed.
Mapping: Recommended using a company to provide mapping as some of the as- builts were inaccurate.
Budget: Since the budget was approved two and a half months ago, they needed items for the pool, landscaping and irrigation and requested that the Board discuss the budget at the next meeting. Ms. Glynn requested discussion on capital projects planned for this year such as the Gym equipment.

Rental Event Coverage: She questioned whether they needed someone after hours coverage for events or having the Amenity Manager set up prior to the event or not having the event.
Mr. Henson suggested setting up the schedule so the Amenity Manager had flexible hours such as taking Friday off and working on Saturday. Mr. Smith suggested bringing this up during the interview process. Ms. LeCesne thanked the Board for their patience and requested that the Board handle their areas of oversight and utilize the ticket system. Mr. Smith suggested that the Board post updates on the website regarding irrigation outages, electrical issues, etc. Ms. Glynn encouraged the Board to utilize the ticket system for updates.
Ms. LeCesne recapped the following items that were completed at this meeting:
The ECOR and Irrigation Pump Maintenance Agreements were approved.
The disk filtration cleaning would be added as a line item.
The pump station cleaning proposal was ratified.
The amenity management proposal was approved as-is and would not be modified unless it comes before the Board.
They would gather data for the pool reimbursement at 418 Montecito Drive.
Staff was to proceed with an engineering RFQ.
Ms. Wald explained that the District currently had an interim engineer after formally going through the RFQ process and receiving no response and that the District acted in their best practice to retain an interim engineer. They were required to eventually proceed with another RFQ process and suggested starting the process at the beginning of January and not during hurricane season.
District Staff entering a ticket for the Women’s restroom.
Staff would post a sign to remove personal items at the Gym and getting magnetic tiles for pool times.
Mr. Smith asked if the fountains were supposed to turn off at a specific time as Lake Sonoma was running 24/7. Mr. LeBrun stated they were supposed to turn off and would check it.

SEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. LeCesne seconded by Ms. Glynn with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

!!"#$%& "#

RESOLUTION 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF MONTECITO COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR THE REMOVAL AND APPOINTMENT OF ASSISTANT SECRETARY OF THE DISTRICT; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, Montecito Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated within Satellite Beach, Brevard County, Florida; and

WHEREAS, the Board of Supervisors of the District desires to provide for the removal and appointment of a Assistant Secretary.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF MONTECITO COMMUNITY DEVELOPMENT DISTRICT:

Section 1. Jeremy LeBrun is appointed Assistant Secretary effective immediately. Effective immediately, the existing Assistant Secretary, Jason M. Showe, is removed.

Section 2. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 24th DAY OF OCTOBER 2022

MONTECITO COMMUNITY DEVELOPMENT DISTRICT

CHAIR/VICE-CHAIR

ATTEST:

SECRETARY/ASSISTANT SECRETARY

!!"#$%& "

Customer: Govt. Management Services,Central Florida /MONTECITO	Contact: Jeremy Lebrun	
Billing Address: 219 E. Livingston St. Orlando, Fl 32801	Phone #: 407-841-5525 X 105	
Project Address: NEEDED	Fax #: 407.839.1526/c:407.613-2944	
Email: jlebrun@gmscfl.com	Date: 10-3-2022	

  PROPOSAL/CONTRACT	

SCOPE OF WORK:
Manufacture and install TWO (2) SINGLE SIDED, NON illuminated cabinet on double pole supports.

$8,828.00

9" deep extruded aluminum cabinet with 2-1/2" T-Bar dividers, painted acrylic enamel. 3/16" thick flat acrylic faces, top portion to have first surface applied, hi-performance vinyl decoration. Reader-board to accommodate (8) lines of 3" changeable copy. Cabinet to have locking Vandal cover. 4" aluminum square tube support poles, painted acrylic enamel.
Price includes: Direct Burial in concrete foundation. Power to sign to be run BY OTHERS. Kendal signs to make final hook up.

Tax Exempt certificate required.

Note: Sign installed inside property. No permit required.

Engineering
Permit Acquisition Labor
SUBTOTAL: $8,828.00

TAX: $0.00

TOTAL: $8,828.00

DEPOSIT DUE: $4,414.00

TOTAL DOES NOT INCLUDE THE COST OF THE PERMIT AND WILL BE BILLED AT ACTUAL COST UPON COMPLETION.

RESPECTFULLY SUBMITTED BY:	EMAIL:

dpriore@kendalsigns.com

Danny Priore

TERMS & CONDITIONS: A deposit is due upon acceptance of job. Balance is due upon installation. Any payments not received in a timely manner by Kendal Signs shall bear interest from the due date at the rate of 18% per annum, with a $50 late fee assessed per month for the past due accounts until paid in full. All signage to remain property of Kendal Signs until paid in full. Customer’s failure to submit prompt final payment following installations as per plan shall constitute default. The client/buyer agrees to pay all cost in the event of default of payment by the client/buyer, including reasonable attorney’s fees. The client/buyer hereby grants Kendal Signs the right of entry into and on the property of the client/buyer for the purpose of retaking possession of the signage in the event of default, regardless of partial payment received for signage.

580 Gus Hipp Blvd.	•	Rockledge, FL. 32955	•	321-636-5116	•	www.kendalsigns.com

NOTES: Kendal Signs will complete all work as per plan. Customer shall be assessed a lost trip charge if site is not ready upon our crews arrival. Pricing based upon 120 volt primary power to sign location by others. Substandard soil conditions (i.e. coquina, rock, large roots, water, pipe, etc.) or fascias (i.e. steel beams) are additional. All additions, changes or errors that require additional time, labor or materials will be charged at Kendal Signs standard pricing. Kendal Signs reserves the right to apply minor final adjustments and revisions to any sign designs that is deemed in our sole discretions to benefit the sign’s operation and/or overall appearance.
PRODUCT WARRANTY: Our standard warranty is as follows: One (1) year on materials, finishes, general workmanship; includes parts and labor. One
(1) on ballasts and transformers; includes parts only; labor to be billed as extra. Ninety (90) days on neon; includes parts and labor. Thirty (30) days on fluorescent lamps; included parts and labor. Warranties for specialty products such as electronic message centers (LED displays) issued separately.

ACCEPTANCE OF PROPOSAL: The above price(s), specifications and conditions are satisfactory and are hereby accepted. I authorize Kendal Signs to perform the works as specified. I agree to make payments as outlined above.

DATE OF ACCEPTANCE

AUTHORIZED CUSTOMER PRINTED NAME

AUTHORIZED CUSTOMER SIGNATURE

NEW CABINET
Job Speci:ftc,.bOra:
Mitnvf&inm,UTwo(2) NON, lllUMINAlEO. StNGlESIOED	on OOIJblt support p<)lc$
<r deepc.xuudoo aloolinOOIe.'lbil'lCt wilh 2 112·!hick f.Ba,, di	to be f)Wltedaayl,eenarnet
311•6 thick Bat llaylicfaces
React.rboacd to ommod t• ht (8)linesof three (3)it'd'!changNble oopy Eni.ecabinet to have f .c.'lted aluminum v I	covec
4· alvmin.,.m	10M>oa.ipporu pol-Mp.iintOO ic	on ol
installed intoconc,ete embedment

I--

MONTECITO

,-

1

=

..,

.<

-

'

-

•••
cVoAvNuDAl	JI

0•
•

---

-(_(,-l..l-.l(._I-.

-..---

-·-

Miii♦OW' IWN#M■MfH-4 891MHlll'f¥ifiN M&#i■EE W ti'M"WN--HIM UHM '5ff9M91M l"S'IIW 10¥

.<..,--.,,, ..,_.._,  

	ffi'FW1¥Mi WIMIW&Nllliit

...

!!"#$%& "#

THIRD AMENDMENT AND EXTENSION OF THE AGREEMENT FOR AQUATIC MANAGEMENT SERVICES BETWEEN MONTECITO COMMUNITY DEVELOPMENT DISTRICT AND AMERICAN ECOSYSTEMS, INC.
This Third Amendment and Extension of the Aquatic Management Services Agreement (the “Third Amendment”) is made and entered into as of the    day of
	, 2022, by and between:

Montecito Community Development District, a local unit of special purpose government situated in the City of Satellite Beach, Brevard County, Florida and with offices at 135 W. Central Boulevard, Suite 320, Orlando, Florida 32801 ("District"), and
American Ecosystems, Inc., a Florida corporation, with offices located at 10460 75th Street, Largo, FL 33777 ("Contractor").
RECITALS

Whereas, the District is a local unit of special purpose government established pursuant to and governed by Chapter 190, Florida Statutes; and
Whereas, the District and Contractor are parties to an Aquatic Management Services Agreement, with an effective date of October 1, 2017, as amended by the First Amendment and Extension of the Agreement for Aquatic Management Services, dated September 24, 2018, as further amended by the Second Amendment and Extension of the Agreement for Aquatic Management Services, dated December 20, 2019 (collectively the “Agreement”), which expires by its own terms; and
Whereas, the parties intend to amend the Agreement to extend the term of the Agreement for an additional year and provide for an increase of cost of services by Thirty- five ($35.00) Dollars per month; and
Whereas, Contractor will continue to provide maintenance of the aquatic areas of and within the District; and
Whereas, the District Board of Supervisors, at its meeting of September 26, 2022 authorized the proper District officials to enter into this Third Amendment with Contractor; and

Whereas, the Contractor represents that it is qualified to continue to serve as an aquatic management and natural area management contractor and provide such services to the District.

Now, Therefore, based upon good and valuable consideration and the mutual covenants of the parties, the receipt of which and sufficiency of which is hereby acknowledged, the District and the Contractor agree as follows:
SECTION 1. The recitals so stated are true and correct and by this reference are incorporated, inclusive of the above referenced exhibits, into and form a material part of this Second Amendment.
SECTION 2. That Section 3 of the Agreement, entitled “Compensation” is hereby revised and replaced to state as follows:
Section 3. Compensation. District agrees to compensate the Contractor the total sum of FIVE HUNDRED THIRTY AND 00/100 ($530.00) DOLLARS per month for the Scope of Services set forth in Composite Exhibit A. Contractor shall provide the District with an invoice on the first of the month of service and thereafter on a monthly basis detailing the services provided in the proceeding month. Payment shall be made by the District after the approval of the invoice by the District Manager.
SECTION 3. That pursuant to Section 5 of the Agreement, entitled “Term, the Agreement is hereby extended for an additional one-year period beginning on the Effective Date and through December 31, 2023. The Agreement may be extended for two additional one year periods.
SECTION 4. The Effective date of this Second Amendment is January 1, 2023.

SECTION 5. In all other respects, the Agreement between the parties is hereby ratified, reaffirmed and shall remain in full force and effect as provided by its terms.
In Witness Whereof, the parties hereto have executed this Second Amendment and further agree it shall take effect on the Effective Date.

ATTEST:	MONTECITO COMMUNITY
DEVELOPMENT DISTRICT

Print name:		Print name:	 Secretary/Assistant Secretary		Chairman / Vice Chairman

Date:	
WITNESSES:	AMERICAN ECOSYSTEMS,
INC., a Florida corporation

Print name:		Print name:	

Title:	

Date:	
Print name:	

!!"#$%& "###

!!"#$%& "

RESOLUTION 2023-02
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MONTECITO COMMUNITY DEVELOPMENT DISTRICT APPROVING AMENDMENTS TO THE GENERAL FUND BUDGET FOR FISCAL YEAR 2022 AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, pursuant to Resolution 2021-07 the Montecito Community Development District Board of Supervisors (the “Board”) adopted a General Fund, Budget for Fiscal Year 2022; and

WHEREAS, the Board desires to amend the budgeted revenues and expenditures approved for Fiscal Year 2022.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MONTECITO COMMUNITY DEVELOPMENT DISTRICT:

The General Fund Budget for Fiscal Year 2022 is hereby amended and restated as set forth on the Fiscal Year 2022 Budget attached hereto as “Exhibit A”.

This Resolution shall take effect immediately upon adoption and be reflected in the monthly and Fiscal Year End 9/30/2022 Financial Statements and Audit Report of the District.

PASSED AND ADOPTED THIS 24th DAY OF OCTOBER, 2022.

ATTEST:	BOARD OF SUPERVISORS OF THE MONTECITO COMMUNITY DEVELOPMENT DISTRICT

Secretary

By:	 Its:		

Montecito
Community Development District

Amended Budget
FY2022

6M3

Montecito Community Development District		
Table of Contents		
	
Pages	
General Fund	1-2	
Capital Reserve Fund	3	
Roadway Reserve Fund	4	

	Adopted Budget	
Increase/	Amended Budget	
Projected	
	FY 2022	(Decrease)	FY 2022	FY 2022	

Revenues					
Maintenance Assessments	$	723,971	$	1,829	$	725,800	$	725,800	
Interest Income	$	-	$	-	$	-	$	3	
Gate & Amenity Access Income	$	-	$	3,865	$	3,865	$	3,865	
Miscellaneous Income	$	-	$	19,418	$	19,418	$	19,418	
Carryforward Surplus	$	-	$	203,070	$	203,070	$	203,070	
Total Revenues	$	723,971	$	228,182	$	952,153	$	952,156	

Expenditures					
Administrative Expenditures					
Supervisor Fees	$	7,200	$	1,400	$	8,600	$	8,600	
District Management	$	42,436	$	-	$	42,436	$	42,436	
District Engineer	$	30,000	$	13,000	$	43,000	$	42,459	
District Counsel	$	30,000	$	18,000	$	48,000	$	47,622	
Disclosure Report	$	1,500	$	-	$	1,500	$	1,500	
Trustee Fees	$	3,500	$	(2,000)	$	1,500	$	1,458	
Assessment Roll	$	5,000	$	-	$	5,000	$	5,000	
Auditing Services	$	5,000	$	(125)	$	4,875	$	4,875	
Arbitrage Rebate Calculation	$	500	$	(50)	$	450	$	450	
Public Officials/General Liability Insurance	$	17,000	$	(1,082)	$	15,918	$	15,918	
Legal Advertising	$	2,000	$	2,000	$	4,000	$	3,591	
Dues, Licenses, & Subscriptions	$	175	$	-	$	175	$	175	
Information Technology	$	1,800	$	-	$	1,800	$	1,800	
Website Maintenance	$	1,200	$	1,300	$	2,500	$	2,204	
Property Appraiser	$	250	$	(40)	$	211	$	211	
Reimbursable Expenditures	$	1,200	$	(500)	$	700	$	674	
Contingency	$	2,400	$	(700)	$	1,700	$	1,695	
Administrative Expenditures Total	$	151,161	$	31,204	$	182,365	$	180,667	

Operations and Maintenance Expenditures					
Field Management
Field Manager	
$	19,096	
$	908	
$	20,005	
$	20,005	
Amenity Management	$	-	$	4,275	$	4,275	$	4,275	
Onsite Facility Supervisor Salary	$	45,569	$	(3,476)	$	42,093	$	42,093	
Onsite Parttime Pool Attendant	$	7,150	$	(7,150)	$	-	$	-	
Payroll Taxes	$	4,033	$	(764)	$	3,269	$	3,269	
Workers Compensation Costs	$	2,751	$	(741)	$	2,010	$	2,010	
Cell Phone & Mileage Reimbursement	$	600	$	(300)	$	300	$	275	
ADP Fees	$	3,000	$	(1,200)	$	1,800	$	1,719	
Property Insurance	$	31,900	$	(1,496)	$	30,404	$	30,404	
Field Management Subtotal	$	114,099	$	(9,943)	$	104,156	$	104,050	

Amenity Center Operations
Repairs & Maintenance (Non-HVAC)	

$	12,000	

$	500	

$	12,500	

$	12,203	
HVAC Repairs & Maintenance	$	2,000	$	1,500	$	3,500	$	3,351	
Office Supplies	$	1,500	$	(640)	$	860	$	860	
Janitorial Supplies	$	1,850	$	(1,300)	$	550	$	528	
Janitorial Services	$	7,062	$	938	$	8,000	$	7,945	
Pest Control & Termite Bond	$	1,000	$	-	$	1,000	$	939	
Fitness Equipment Repairs & Maintenance	$	2,500	$	500	$	3,000	$	2,726	
Playground Repairs & Maintenance	$	1,000	$	(500)	$	500	$	-	
Pool Service Repairs & Maintenance	$	12,500	$	7,500	$	20,000	$	19,697	
Amenity Center Operations Subtotal	$	41,412	$	8,498	$	49,910	$	48,249	

1

	Adopted Budget	
Increase/	Amended Budget	
Projected	
	FY 2022	(Decrease)	FY 2022	FY 2022	

Irrigation
Irrigation Repairs & Maintenance	

$	25,000	

$	35,000	

$	60,000	

$	56,973	
Irrigation Monitoring	$	5,988	$	175	$	6,163	$	6,163	
Hoover Pumps Repairs & Maintenance	$	15,000	$	3,500	$	18,500	$	18,398	
Irrigation Subtotal	$	45,988	$	38,675	$	84,663	$	81,533	

Lakes & Fountains
Aquatic Maintenance	

$	5,460	

$	1,040	

$	6,500	

$	6,355	
Fountain Service Repairs & Maintenance	$	11,920	$	(920)	$	11,000	$	10,725	
Lakes & Fountains Subtotal	$	17,380	$	120	$	17,500	$	17,079	

Landscaping
Landscaping Contracted Services	

$	77,667	

$	(1,434)	

$	76,233	

$	76,233	
Additional Landscaping Repairs & Maintenance	$	15,000	$	(5,000)	$	10,000	$	8,764	
Entrance Pot Plant Replacement	$	2,400	$	1,600	$	4,000	$	3,868	
Mulch	$	12,334	$	(5,334)	$	7,000	$	7,000	
Palm Tree Maintenance	$	14,000	$	6,000	$	20,000	$	19,730	
Oak Tree Maintenance	$	6,500	$	(1,500)	$	5,000	$	4,688	
Landscaping Subtotal	$	127,900	$	(5,668)	$	122,233	$	120,282	

Common Areas, Right of Ways & Perimeter Walls
Street Light Repairs & Maintenance	

$	8,500	

$	(1,495)	

$	7,005	

$	7,005	
Entrance Vehicular Gates Repairs & Maintenance	$	5,500	$	500	$	6,000	$	5,678	
Pedestrian Entry Gates & Walls Maintenance	$	8,000	$	(4,000)	$	4,000	$	3,400	
Common Area Repairs & Maintenance	$	3,000	$	15,000	$	18,000	$	17,898	
Sidewalk Cleaning	$	6,000	$	17,000	$	23,000	$	22,297	
Common Areas, Right of Ways & Perimeter Walls Subtotal	$	31,000	$	27,005	$	58,005	$	56,277	

Security Monitoring Services
Fire Detection Services	

$	1,404	

$	820	

$	2,224	

$	2,224	
Access Control Services	$	2,476	$	48	$	2,525	$	2,525	
Intrusion Services	$	1,276	$	207	$	1,483	$	1,483	
Security Monitoring Repairs & Maintenance	$	2,500	$	-	$	2,500	$	2,424	
Security Subtotal	$	7,656	$	1,076	$	8,732	$	8,656	

Utilities
Electric Services	

$	43,000	

$	-	

$	43,000	

$	42,938	
Telephone, Fax & Internet	$	3,000	$	500	$	3,500	$	3,304	
Water & Sewer Services	$	4,000	$	(1,000)	$	3,000	$	2,489	
Gate Kiosk Internet Services	$	2,850	$	(350)	$	2,500	$	2,280	
Utilities Subtotal	$	52,850	$	(850)	$	52,000	$	51,010	

Other
Contingency/Miscellaneous Expenditures	

$	5,000	

$	-	

$	5,000	

$	3,238	
Other Subtotal	$	5,000	$	-	$	5,000	$	3,238	
					
Operations & Maintenance Expenditures Total	$	443,285	$	58,913	$	502,198	$	490,374	
					
Total Expenditures	$	594,446	$	90,116	$	684,563	$	671,041	

Other Financing Uses					
Disaster Reserve Transfer Out	$	25,000	$	-	$	25,000	$	25,000	
Capital Reserve Transfer Out	$	54,524	$	-	$	54,524	$	54,524	
Roadway Reserve Transfer Out	$	50,000	$	50,000	$	100,000	$	100,000	
Total Other Financing Uses	$	129,524	$	50,000	$	179,524	$	179,524	
					
Total Expenditures & Reserves	$	723,971	$	140,116	$	864,087	$	850,565	
					
Net Change in Fund Balance	$	0		$	88,066	$	101,590	

2				

Capital Reserve Fund Fiscal Year 2022

	Adopted Budget	
Increase/	Amended Budget	
Projected	
	FY 2022	(Decrease)	FY 2022	FY 2022	

Revenues					
Beginning Fund Balance	$	66,558	$	7,961	$	74,519	$	74,519	
Transfer In	$	54,524	$	-
.	$	54,524	$	54,524	
Total Revenues	$	121,082	$	7,961	$	129,043	$	129,043	

Expenditures					

Contingency	
$	-	
$	-	
$	-	
$	435	
Capital Outlay - Landscaping	$	24,145	$	75,855	$	100,000	$	98,974	
Capital Outlay - Amenity Center	$	4,300	$	2,200	$	6,500	$	6,102	
Capital Outlay - Streets, Sidewalks, Walls & Gates	$	17,825	$	-	$	17,825	$	13,840	
Total Expenditures	$	46,270	$	78,055	$	124,325	$	119,352	
					
Excess Revenues/(Expenditures)	$	74,812		$	4,718	$	9,692	

Roadway Reserve Fund Fiscal Year 2022

	Adopted Budget	
Increase/	Amended Budget	
Projected	
	FY 2022	(Decrease)	FY 2022	FY 2022	

Revenues					

Beginning Fund Balance	
$	50,000	
$	(50,000)	
$	-	
$	-	
Transfer In	50,000	$	50,000	100,000	$	100,000	
Total Revenues	$	100,000	$	-	$	100,000	$	100,000	

Expenditures					
Bank Fees	$	-	$	300	$	300	$	205	
Total Expenditures	$	-	$	300	$	300	$	205	
					
Excess Revenues/(Expenditures)	$	100,000	$	(300)	$	99,700	$	99,795	

!!"#$%& IX

!!"#$%& "

!!"#$%& "

Montecito
Community Development District
Summary of Invoices

September 1, 2022 to September 30, 2022

Fund	Date		Check No.'s	Amount	

General Fund	
9/1/22		
1467 - 1469	
$	1,077.99	
	9/2/22		1470 - 1471	$	1,924.00	
	9/21/22		1472 - 1489	$	77,292.37	
				$	80,294.36	

ACH		
Spectrum	
0050292532-02	
$	285.94	
		Spectrum	0050720129-01	$	94.99	
		Spectrum	0050720131-01	$	94.99	
		Suntrust	Credit Card Payment	$	292.82	
		City of Melbourne	181592-219109	$	188.07	
		FPL	15698-02240	$	356.86	
		FPL	17845-06444	$	44.02	
		FPL	26747-37206	$	44.55	
		FPL	27312-55499	$	890.04	
		FPL	39851-84518	$	267.24	
		FPL	81038-69205	$	905.22	
		FPL	81750-88205	$	353.04	
				$	3,817.78	

Payroll	
September 2022
9/2/22		

ADP Fees Period ending 08/20/22	

$	66.17	
	9/9/22		Salary Pay Period ending 09/03/22	$	1,377.92	
	9/16/22		ADP Fees Period ending 09/03/22	$	66.17	
				$	1,510.26	
				$	85,622.40	

CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
9/01/22 00141	8/17/22 08172022 202208 330-53800-46000	*	300.00
EXTERIOR PAINTING
JRG SPECIALTY FINISHES	300.00 001467
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/01/22 00095	8/17/22 222077	202208 320-53800-47300	*	195.00
BAD WIRE DIAGNOSTIC
PARADISE LAWN & LANDSCAPING	195.00 001468

9/01/22	00044	8/19/22	
		8/25/22	
		8/25/22	
		8/25/22	
		8/25/22	
- - - - - - - - - - -
9/02/22 00078	9/01/22	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
447820	202208 320-53800-34700	*	59.00
SYSTEM WALK THROUGH
448657	202209 320-53800-34400	*	36.37
FIRE ALARM SEPT 22
448657	202209 320-53800-34500	*	214.42
ACCESS CONTROL SEPT 22
448657	202209 320-53800-34400	*	142.34
FIRE SERVICES SEPT 22
448657	202209 320-53800-34400	*	130.86
INTRUSION SVCS SEPT 22
SONITROL OF TALLAHASSEE, INC	582.99 001469
-	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
1580	202209 320-53800-47310	*	499.00
IRRIGATION MONITOR SEPT22
INSIGHT IRRIGATION LLC	499.00 001470
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/02/22 00129	8/31/22 292973	202208 320-53800-47700	*	1,425.00
INSTALL BENCH/STREET SIGN
J. WARREN SERVICES LLC	1,425.00 001471
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00064	9/12/22 329815	202209 320-53800-34400	*	120.00
FIRE EXTINGUISHER ANNUAL
ATP FIRE	120.00 001472
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00012	9/01/22 184514	202209 330-53800-50000	*	938.00
POOL MAINTENANCE SEPT 22
BREVARD POOLS, INC	938.00 001473
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00014	9/06/22 7108	202209 330-53800-52000	*	513.78
REPAIR ELLIPTICAL
BROWN FITNESS SERVICES, LLC	513.78 001474
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00003	7/21/22 15800322 202206 330-53800-48300	*	170.00
SPECIAL CLEANING JUNE 22
8/19/22 15800327 202208 330-53800-48300	*	225.00
SPECIAL CLEAN GYM AUG 22
8/19/22 15800327 202208 330-53800-48300	*	170.00
SPECIAL CLEANING JULY 22
MONT MONTECITO CDD	MBYINGTON

CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
9/01/22 15800328 202209 330-53800-48300	*	450.00
CLEANING SVCS SEPT 22
9/07/22 15800331 202208 330-53800-48300	*	640.00
CLEAN POOLSIDE FURN AUG22
COVERALL CENTRAL FLORIDA	1,655.00 001475
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00086	9/07/22 CL090720 202209 310-51300-11000	*	200.00
BOS MEETING 9/7/22
CATHERINE I LECESNE	200.00 001476
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00066	8/31/22 16523	202209 300-15500-10000	*	50,633.00
FY23 INSURANCE POLICY
EGIS INSURANCE ADVISORS, LLC	50,633.00 001477
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00137	9/07/22 ES090720 202209 310-51300-11000	*	200.00
BOS MEETING 9/7/22
ERIC SMITH	200.00 001478
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00124	9/15/22 CG2M3821 202209 330-53800-46000	*	1,641.75 INSTALL/REPAIR GYM FLOOR
FLOORS DIRECT INC	1,641.75 001479
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00076	9/15/22 28003A	202209 320-53800-47200	*	480.00
QRTLY FOUNTAIN CLEANING
FOUNTAIN DESIGN GROUP INC	480.00 001480

202208	310-51300-48000	*	235.35	
202208	310-51300-48000	*	181.50	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00027	8/31/22 00049016
NOT 8/31/22 00049016
NOT CDD MEETING 8/31/22
8/31/22 00049016 202208 310-51300-48000	*	2,414.42
NOT
FLORIDA TODAY PAYMENT CENTER	2,831.27 001481
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00063	9/12/22 33065	202209 330-53800-47000	*	230.00
REPAIR WATER LEAK
9/15/22 33336	202209 330-53800-47000	*	1,150.00
REPLACE BLOWER MOTOR
FLORIDA BREEZE AIR & HEAT	1,380.00 001482
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00060	9/12/22 190	202209 330-53800-12100	*	4,275.00
FACILITY MGMT SEPT 22
GOVERNMENTAL MANAGEMENT SERVICES	4,275.00 001483
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00034	9/07/22 EH090720 202209 310-51300-11000	*	200.00
BOS MEETING 9/7/22
GEORGE E. HENSON	200.00 001484
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
MONT MONTECITO CDD	MBYINGTON

CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
9/21/22 00035	9/01/22 168023	202209 320-53800-47410	*	1,277.20
FILTER DISC CLEANING
HOOVER PUMPING SYSTEMS CORP	1,277.20 001485
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00078	9/06/22 1601	202209 320-53800-47310	*	175.00
HUNTER CENTRALUS YRLY FEE
INSIGHT IRRIGATION LLC	175.00 001486
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00140	9/07/22 JN090720 202209 310-51300-11000	*	200.00
BOS MEETING 9/7/22
JOLINE P. NIVERT	200.00 001487
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00095	9/01/22 222249	202209 320-53800-46200	*	6,283.72
LANDSCAPE MAINT SEPT 22
9/01/22 222249	202209 320-53800-46200	*	168.20
FUEL SURCHARGE SEPT 22
9/09/22 222314	202208 320-53800-47300	*	103.90
DECODER DIAGNOSIS
9/09/22 222315	202209 320-53800-47300	*	134.00
CLUBHOUSE CLOCK REPAIRS
9/09/22 222316	202208 320-53800-47300	*	65.00
CLOCK 1 DIAGNOSIS S ENTRA
9/09/22 222317	202208 320-53800-47300	*	329.95
REPAIR VALVE & MAINLINE
9/09/22 222318	202208 320-53800-47300	*	260.00
TROUBLESHOOT ZONES 29-52
9/09/22 222319	202208 320-53800-47300	*	32.50
REPAIR VALVE/FLOW CONTROL
9/09/22 222320	202209 320-53800-47300	*	975.60
REPAIR ZONES 52-29
9/09/22 222321	202209 320-53800-47300	*	385.00
REPAIR 2 BAD SPLICES
9/09/22 222322	202209 320-53800-47300	*	182.50
INSTALL TEMP BATTERY PKS
9/13/22 222366	202209 320-53800-46300	*	150.00
INSTALL PODOCARPUS
PARADISE LAWN & LANDSCAPING	9,070.37 001488
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/21/22 00073	8/03/22 389039	202208 330-53800-50000	*	1,502.00
INSTALL SPASH LIFT
SPIES POOL, LLC	1,502.00 001489
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR BANK A	80,294.36
TOTAL FOR REGISTER	80,294.36 MONT MONTECITO CDD	MBYINGTON

!!"#$%& "

Montecito
Community Development District

Unaudited Financial Reporting
September 30, 2022

Table of Contents

1		Balance Sheet	

2-3	
	General Fund	

4	
	Capital Reserve Fund	

5	
	Roadway Reserve Fund	

6	
	Debt Service Fund Series 2006/2022	

7	
	Capital Projects Fund Series 2006/2022	

8-9	
	Month to Month	

10	
	Long Term Debt Report	

11	
	Assessment Receipt Schedule	

12	
	Appendix A: Utility Chart	

13	
	Appendix B: Maintenance Chart	

Combined Balance Sheet September 30, 2022

	General Fund	Debt Service Fund	Capital Funds	Totals Governmental Funds	
Assets:
Cash:
Operating Account	

$	118,579	

$	

-	$	-	

$	118,579	
Capital Reserve Account	$	-	$	-	$	134,692	$	134,692	
Roadway Reserve Account	$	-	$	-	$	99,795	$	99,795	
Investments:
Money Market - Suntrust	
$	
29,399	
$	
-	$	
-	
$	
29,399	
Series 2006A								
Reserve	$	-	$		4	$	-	$	4	
Revenue	$	-	$		3	$	-	$	3	
Construction	$	-	$		-	$	14,152	$	14,152	
Series 2022 Reserve	
$	-	
$	31,682	$	-	$	31,682	
Revenue	$	-	$	6,149	$	-	$	6,149	
Interest	$	-	$	57,476	$	-	$	57,476	
Cost of Issuance	$	-	$	10,077	$	-	$	10,077	
Prepaid Expenses	$	50,633	$	-	$	-	$	50,633	
Deposits	$	4,541	$	-	$	2,000	$	6,541	
Total Assets	$	203,152	$	105,391	$	250,639	$	559,182	

Liabilities:
Accounts Payable	

$	13,433	$	

-	$	-	

$	13,433	
Deferred Revenue	$	60,000	$	-	$	-	$	60,000	
Total Liabilites	$	73,433	$	-	$	-	$	73,433	

Fund Balance:
Assigned for: Capital Reserves	

$	-	$	

-	$	234,487	

$	234,487	
Nonspendable:
Deposits and Prepaid Items	
$	55,174	
$	
-	$	2,000	
$	57,174	
Restricted for:					
Debt Service 2006/2022	$	-	$	105,391	$	-	$	105,391	
Capital Projects - Series 2006	$	-	$	-	$	14,152	$	14,152	
Unassigned	$	74,544	$	-	$	-	$	74,544	
Total Fund Balances	$	129,718	$	105,391	$	250,639	$	485,748	
					
Total Liabilities & Fund Balance	$	203,152	$	105,391	$	250,639	$	559,182	

	Adopted	Prorated Budget	Actual		
	Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues:					
Maintenance Assessments	$	723,971	$	723,971	$	725,800	$	1,829	
Interest Income	$	-	$	-	$	3	$	3	
Gate & Amenity Access Income	$	-	$	-	$	3,865	$	3,865	
Miscellaneous Income	$	-	$	-	$	19,418	$	19,418	
Total Revenues	$	723,971	$	723,971	$	749,086	$	25,115	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	7,200	$	7,200	$	8,600	$	(1,400)	
District Management	$	42,436	$	42,436	$	42,436	$	0	
District Engineer	$	30,000	$	30,000	$	38,459	$	(8,459)	
District Counsel	$	30,000	$	30,000	$	42,535	$	(12,535)	
Disclosure Report	$	1,500	$	1,500	$	1,500	$	-	
Trustee Fees	$	3,500	$	3,500	$	1,458	$	2,042	
Assessment Roll	$	5,000	$	5,000	$	5,000	$	-	
Auditing Services	$	5,000	$	5,000	$	4,875	$	125	
Arbitrage Rebate Calculation	$	500	$	500	$	450	$	50	
Public Officials/General Liability Insurance	$	17,000	$	17,000	$	15,918	$	1,082	
Legal Advertising	$	2,000	$	2,000	$	3,591	$	(1,591)	
Dues, Licenses, & Subscriptions	$	175	$	175	$	175	$	-	
Information Technology	$	1,800	$	1,800	$	1,800	$	-	
Website Maintenance	$	1,200	$	1,200	$	2,204	$	(1,004)	
Property Appraiser	$	250	$	250	$	211	$	40	
Reimbursable Expenses	$	1,200	$	1,200	$	674	$	526	
Contingency	$	2,400	$	2,400	$	1,695	$	705	
Subtotal General & Administrative	$	151,161	$	151,161	$	171,580	$	(20,419)	

Operations & Maintenance:					
Field Management
Field Manager	

$	19,096	

$	19,096	

$	20,005	

$	(908)	
Amenity Management	$	-	$	-	$	4,275	$	(4,275)	
Onsite Facility Supervisor Salary	$	45,569	$	45,569	$	42,093	$	3,476	
Onsite Parttime Pool Attendant	$	7,150	$	7,150	$	-	$	7,150	
Payroll Taxes	$	4,033	$	4,033	$	3,269	$	764	
Workers Compensation Costs	$	2,751	$	2,751	$	2,010	$	741	
Cell Phone & Mileage Reimbursement	$	600	$	600	$	275	$	325	
ADP Fees	$	3,000	$	3,000	$	1,719	$	1,281	
Property Insurance	$	31,900	$	31,900	$	30,404	$	1,496	
Subtotal Field Management	$	114,099	$	114,099	$	104,050	$	10,050	

Amenity Center Operations
Repairs & Maintenance (Non-HVAC)	

$	12,000	

$	12,000	

$	10,703	

$	1,297	
HVAC Repairs & Maintenance	$	2,000	$	2,000	$	3,351	$	(1,351)	
Office Supplies	$	1,500	$	1,500	$	860	$	640	
Janitorial Supplies	$	1,850	$	1,850	$	528	$	1,322	
Janitorial Services	$	7,062	$	7,062	$	7,945	$	(883)	
Pest Control & Termite Bond	$	1,000	$	1,000	$	939	$	61	
Fitness Equipment Repairs & Maintenance	$	2,500	$	2,500	$	2,726	$	(226)	
Playground Repairs & Maintenance	$	1,000	$	1,000	$	-	$	1,000	
Pool Service Repairs & Maintenance	$	12,500	$	12,500	$	17,942	$	(5,442)	
Subtotal Amenity Center Operations	$	41,412	$	41,412	$	44,994	$	(3,582)	

	Adopted	Prorated Budget	Actual		
	Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Irrigation
Irrigation Repairs & Maintenance	

$	25,000	

$	25,000	

$	44,062	

$	(19,062)	
Irrigation Monitoring	$	5,988	$	5,988	$	6,163	$	(175)	
Hoover Pumps Repairs & Maintenance	$	15,000	$	15,000	$	18,398	$	(3,398)	
Subtotal Irrigation	$	45,988	$	45,988	$	68,622	$	(22,634)	

Lakes & Fountains
Aquatic Maintenance	

$	5,460	

$	5,460	

$	5,580	

$	(120)	
Fountain Service Repairs & Maintenance	$	11,920	$	11,920	$	10,725	$	1,195	
Subtotal Lakes & Fountains	$	17,380	$	17,380	$	16,305	$	1,075	

Landscaping
Landscaping Contracted Services	

$	77,667	

$	77,667	

$	76,233	

$	1,434	
Additional Landscaping Repairs & Maintenance	$	15,000	$	15,000	$	8,764	$	6,236	
Entrance Pot Plant Replacement	$	2,400	$	2,400	$	3,868	$	(1,468)	
Mulch	$	12,334	$	12,334	$	7,000	$	5,334	
Palm Tree Maintenance	$	14,000	$	14,000	$	19,730	$	(5,730)	
Oak Tree Maintenance	$	6,500	$	6,500	$	4,688	$	1,813	
Subtotal Landscaping	$	127,900	$	127,900	$	120,282	$	7,618	

Common Areas, Right of Ways & Perimeter Walls
Street Light Repairs & Maintenance	

$	8,500	

$	8,500	

$	7,005	

$	1,495	
Entrance Vehicular Gates Repairs & Maintenance	$	5,500	$	5,500	$	5,678	$	(178)	
Pedestrian Entry Gates & Walls Maintenance	$	8,000	$	8,000	$	3,400	$	4,600	
Common Area Repairs & Maintenance	$	3,000	$	3,000	$	16,398	$	(13,398)	
Sidewalk Cleaning	$	6,000	$	6,000	$	22,297	$	(16,297)	
Subtotal Common Areas, Right of Ways & Perimeter Walls	$	31,000	$	31,000	$	54,777	$	(23,777)	

Security Monitoring Services
Fire Detection Services	

$	1,404	

$	1,404	

$	2,224	

$	(820)	
Access Control Services	$	2,476	$	2,476	$	2,525	$	(48)	
Intrusion Services	$	1,276	$	1,276	$	1,483	$	(207)	
Security Monitoring Repairs & Maintenance	$	2,500	$	2,500	$	1,824	$	676	
Subtotal Security Monitoring Services	$	7,656	$	7,656	$	8,056	$	(400)	

Utilities
Electric Services	

$	43,000	

$	43,000	

$	42,938	

$	62	
Telephone, Fax & Internet	$	3,000	$	3,000	$	3,304	$	(304)	
Water & Sewer Services	$	4,000	$	4,000	$	2,489	$	1,511	
Gate Kiosk Internet Services	$	2,850	$	2,850	$	2,280	$	570	
Subtotal Utilities	$	52,850	$	52,850	$	51,010	$	1,840	

Other
Contingency/Miscellaneous Expense	

$	5,000	

$	5,000	

$	3,238	

$	1,762	
Subtotal Other	$	5,000	$	5,000	$	3,238	$	1,762	
					
Total Expenditures	$	594,447	$	594,447	$	642,914	$	(48,467)	
					
Excess (Deficiency) of Revenues over Expenditures	$	129,524		$	106,172		

Other Financing Sources/(Uses):					
Disaster Reserve Transfer Out	$	(25,000)	$	(25,000)	$	(25,000)	$	-	
Capital Reserve Transfer Out	$	(54,524)	$	(54,524)	$	(54,524)	$	0	
Roadway Reserve Transfer Out	$	(50,000)	$	(50,000)	$	(100,000)	$	(50,000)	
Total Other Financing Sources/(Uses)	$	(129,524)	$	(129,524)	$	(179,524)	$	(50,000)	
					
Net Change in Fund Balance	$	-		$	(73,352)		
					
Fund Balance - Beginning	$	-		$	203,070		
					
Fund Balance - Ending	$	-		$	129,718		

3

Capital Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending September 30, 2022

Adopted	Prorated Budget	Actual	
Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues

Interest	

$	-	

$	-	

$	-	

$	-	
Total Revenues	$	-	$	-	$	-	$	-	

Expenditures:					
Contingency	$	-	$	-	$	435	$	(435)	
Capital Outlay - Landscaping	$	24,145	$	24,145	$	98,974	$	(74,829)	
Capital Outlay - Amenity Center	$	4,300	$	4,300	$	6,102	$	(1,802)	
Capital Outlay - Streets, Sidewalks, Walls & Gates	$	17,825	$	17,825	$	13,840	$	3,985	
Total Expenditures	$	46,270	$	46,270	$	119,352	$	(73,082)	
					
Excess (Deficiency) of Revenues over Expenditures	$	(46,270)		$	(119,352)		

Other Financing Sources/(Uses)					
Transfer In/(Out) - Disaster Reserve	$	25,000	$	25,000	$	25,000	$	-	
Transfer In/(Out) - Capital Reserve	$	54,524	$	54,524	$	54,524	$	(0)	
Total Other Financing Sources (Uses)	$	79,524	$	79,524	$	79,524	$	(0)	
					
Net Change in Fund Balance	$	33,254		$	(39,828)		
					
Fund Balance - Beginning	$	166,558		$	174,519		
					
Fund Balance - Ending	$	199,812		$	134,692		

Fund Balances			
Disaster Reserves	$	125,000		
Capital Reserves		9,692 		
Total Fund Balances	$	134,692		

Roadway Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending September 30, 2022

Adopted	Prorated Budget	Actual	
Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues

Interest	

$	-	

$	-	

$	-	

$	-	
Total Revenues	$	-	$	-	$	-	$	-	

Expenditures:

Bank Fees	

$	-	

$	-	

$	205	

$	(205)	
Total Expenditures	$	-	$	-	$	205	$	(205)	
					
Excess (Deficiency) of Revenues over Expenditures	$	-		$	(205)		

Other Financing Sources/(Uses)

Transfer In/(Out)	

$	50,000	

$	50,000	

$	100,000	

$	50,000	
Total Other Financing Sources (Uses)	$	50,000	$	50,000	$	100,000	$	50,000	
					
Net Change in Fund Balance	$	50,000		$	99,795		
					
Fund Balance - Beginning	$	50,000		$	-		
					
Fund Balance - Ending	$	100,000		$	99,795		

Debt Service Fund Series 2006/2022
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending September 30, 2022

	Adopted	Prorated Budget	Actual		
	Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues:					
Special Assessments - Tax Roll	$	390,006	$	390,006	$	391,080	$	1,074	
Interest	$	-	$	-	$	308	$	308	
Total Revenues	$	390,006	$	390,006	$	391,389	$	1,383	

Expenditures:					
Series 2006
Trustee Fees	
$	-	
$	-	
$	5,605	
$	(5,605)	
Principal - 11/1	$	-	$	-	$	15,000	$	(15,000)	
Interest - 11/1	$	113,850	$	113,850	$	143,275	$	(29,425)	
Principal - 5/1	$	165,000	$	165,000	$	165,000	$	-	
Interest - 5/1	$	113,850	$	113,850	$	113,025	$	825	
Series 2022
Cost of Issuance	
$	-	
$	-	
$	194,100	
$	(194,100)	
Total Expenditures	$	392,700	$	392,700	$	636,005	$	(243,305)	
					
Excess (Deficiency) of Revenues over Expenditures	$	(2,694)		$	(244,616)		

Other Financing Sources/(Uses):					
Transfer In/(Out)	$	-	$	-	$	309,460	$	309,460	
Gain on Cancellation of Series 2006A Bonds	$	-	$	-	$	1,300,163	$	1,300,163	
Bond Proceeds	$	-	$	-	$	3,755,000	$	3,755,000	
Transfer Out to Escrow Agent	$	-	$	-	$	(3,966,095)	$	(3,966,095)	
Total Other Financing Sources/(Uses)	$	-	$	-	$	1,398,527	$	1,398,527	
					
Net Change in Fund Balance	$	(2,694)		$	1,153,911		
					
Fund Balance - Beginning	$	113,850		$	(1,048,521)		
					
Fund Balance - Ending	$	111,156		$	105,391		

Capital Projects Fund - Series 2006/2022
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending September 30, 2022

Adopted	Prorated Budget	Actual	
Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues		
Interest	$	-	$	-	$	7	$	7	
Total Revenues	$	-	$	-	$	7	$	7	

Expenditures:					
Trustee Fees	$	-	$	-	$	8,877	$	(8,877)	
Capital Outlay	$	-	$	-	$	22,869	$	(22,869)	
Total Expenditures	$	-	$	-	$	31,746	$	(31,746)	
					
Excess (Deficiency) of Revenues over Expenditures	$	-	$	(31,739)		

Other Financing Sources/(Uses)					
Transfer In/(Out)	$	-	$	-	$	(309,460)	$	(309,460)	
Total Other Financing Sources (Uses)	$	-	$	-	$	(309,460)	$	(309,460)	
					
Net Change in Fund Balance	$	-	$	(341,199)		
					
Fund Balance - Beginning	$	-	$	357,351		
					
Fund Balance - Ending	$	-	$	16,152		

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total

Revenues:

Maintenance Assessments Interest Income
Gate & Amenity Access Income Miscellaneous Income

$	60,000  $
$	0  $
$	1,340  $
$	138  $

112,539  $
0  $
-  $
1,200  $

497,954  $
0  $
340  $
-  $

28,815  $
0  $
275  $
160  $

6,335  $
0  $
-  $
2,100  $

9,385  $
0  $
585  $
600  $

7,689  $
0  $
325  $
975  $

1,542  $
0  $
555  $
12,144  $

1,542  $
0  $
-  $
900  $

-  $	-  $
0  $	0  $
445  $	-  $
1,200  $	-  $

-  $  725,800
0  $	3
-  $	3,865
-  $	19,418

Total Revenues	$	61,479  $	113,739  $	498,294  $	29,250  $	8,435  $	10,570  $	8,990  $	14,241  $	2,442  $	1,645  $	0  $	0  $  749,086

Expenditures:

General & Administrative:

Supervisor Fees District Management District Engineer District Counsel Disclosure Report Trustee Fees Assessment Roll
Auditing Services
Arbitrage Rebate Calculation
Public Officials/General Liability Insurance Legal Advertising
Dues, Licenses, & Subscriptions Information Technology Website Maintenance
Property Appraiser Reimbursable Expenses Contingency

$	600  $
$	3,536  $
$	11,373  $
$	4,072  $
$	-  $
$	292  $
$	5,000  $
$	-  $
$	-  $
$	15,918  $
$	-  $
$	175  $
$	150  $
$	100  $
$	-  $
$	28  $
$	132  $

600  $
3,536  $
3,826  $
1,755  $
-  $
292  $
-  $
-  $
-  $
-  $
-  $
-  $
150  $
100  $
-  $
17  $
195  $

600  $
3,536  $
3,726  $
2,565  $
-  $
292  $
-  $
-  $
-  $
-  $
-  $
-  $
150  $
100  $
211  $
29  $
124  $

1,200  $
3,536  $
1,850  $
2,948  $
1,500  $
292  $
-  $
-  $
450  $
-  $
429  $
-  $
150  $
100  $
-  $
76  $
81  $

600  $
3,536  $
1,485  $
6,368  $
-  $
292  $
-  $
-  $
-  $
-  $
-  $
-  $
150  $
100  $
-  $
104  $
127  $

-  $
3,536  $
1,620  $
2,408  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
150  $
100  $
-  $
179  $
34  $

400  $
3,536  $
10,080  $
6,435  $
-  $
-  $
-  $
-  $
-  $
-  $
182  $
-  $
150  $
400  $
-  $
9  $
154  $

800  $
3,536  $
4,500  $
4,554  $
-  $
-  $
-  $
4,875  $
-  $
-  $
149  $
-  $
150  $
804  $
-  $
54  $
147  $

400  $
3,536  $
-  $
7,719  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
150  $
100  $
-  $
50  $
153  $

600  $
3,536  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
150  $
100  $
-  $
29  $
188  $

1,200  $
3,536  $
-  $
3,713  $
-  $
-  $
-  $
-  $
-  $
-  $
2,831  $
-  $
150  $
100  $
-  $
3  $
198  $

1,600  $
3,536  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
-  $
150  $
100  $
-  $
96  $
163  $

8,600
42,436
38,459
42,535
1,500
1,458
5,000
4,875
450
15,918
3,591
175
1,800
2,204
211
674
1,695

Subtotal General & Administrative	$	41,375  $	10,471  $	11,333  $	12,611  $	12,762  $	8,027  $	21,345  $	19,570  $	12,107  $	4,603  $	11,730  $	5,646  $  171,580

Operations & Maintenance

Field Management Field Manager Amenity Management
Onsite Facility Supervisor Salary Onsite Parttime Pool Attendant Payroll Taxes

$	1,591  $
$	-  $
$	3,398  $
$	-  $
$	260  $

1,591  $
-  $
3,770  $
-  $
288  $

1,591  $
-  $
4,980  $
-  $
381  $

1,591  $
-  $
4,055  $
-  $
339  $

1,591  $
-  $
3,755  $
-  $
308  $

1,591  $
-  $
2,850  $
-  $
218  $

1,591  $
-  $
3,590  $
-  $
275  $

1,591  $
-  $
3,140  $
-  $
240  $

1,591  $
-  $
4,770  $
-  $
365  $

1,591  $
-  $
3,200  $
-  $
245  $

1,591  $
-  $
3,305  $
-  $
253  $

2,500  $
4,275  $
1,280  $
-  $
98  $

20,005
4,275
42,093
- 3,269

Workers Compensation Costs

$	2,021  $

-  $	-  $	-  $

-  $	-  $

-  $	(11) $

-  $	-  $

-  $	-  $

2,010

Cell Phone & Mileage Reimbursement ADP Fees
Property Insurance

$	25  $
$	187  $
$	30,349  $

25  $
125  $
-  $

25  $
125  $
-  $

25  $
206  $
-  $

25  $
125  $
-  $

25  $
125  $
-  $

25  $
187  $
-  $

25  $
125  $
-  $

25  $
125  $
55  $

25  $
125  $
-  $

25  $
132  $
-  $

-  $
132  $
-  $

275
1,719
30,404

Subtotal Field Management	$	37,832  $	5,800  $	7,102  $	6,216  $	5,804  $	4,809  $	5,668  $	5,110  $	6,931  $	5,186  $	5,307  $	8,285  $  104,050

Amenity Center Operations Repairs & Maintenance (Non-HVAC) HVAC Repairs & Maintenance
Office Supplies Janitorial Supplies Janitorial Services
Pest Control & Termite Bond
Fitness Equipment Repairs & Maintenance Playground Repairs & Maintenance

Subtotal Amenity Center Operations	$	1,871  $	3,841  $	5,427  $	4,775  $	2,024  $	4,023  $	2,482  $	1,834  $	3,397  $	4,721  $	5,158  $	5,441  $	44,994

Pool Service Repairs & Maintenance

$	113  $
$	-  $
$	38  $
$	-  $
$	450  $
$	80  $
$	-  $
$	-  $
$	1,190  $

-  $
220  $
176  $
-  $
1,260  $
-  $
1,094  $
-  $
1,090  $

966  $
19  $
-  $
129  $
620  $
80  $
225  $
-  $
3,388  $

3,400  $
-  $
92  $
38  $
450  $
-  $
-  $
-  $
795  $

240  $
-  $
197  $
92  $
620  $
80  $
-  $
-  $
795  $

2,426  $
95  $
12  $
-  $
470  $
-  $
225  $
-  $
795  $

374  $
-  $
-  $
-  $
620  $
80  $
-  $
-  $
1,408  $

96  $
-  $
-  $
125  $
450  $
-  $
-  $
-  $
1,163  $

214  $
1,320  $
-  $
-  $
620  $
80  $
225  $
-  $
938  $

273  $
298  $
-  $
145  $
450  $
459  $
218  $
-  $
2,879  $

800  $
19  $
211  $
-  $
1,485  $
80  $
-  $
-  $
2,563  $

1,800  $
1,380  $
134  $
-  $
450  $
-  $
739  $
-  $
938  $

10,703
3,351
860
528
7,945
939
2,726
- 17,942

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total

Irrigation
Irrigation Repairs & Maintenance Irrigation Monitoring
Hoover Pumps Repairs & Maintenance

$	3,709  $
$	499  $
$	-  $

4,059  $
499  $
2,888  $

981  $
499  $
2,590  $

2,945  $
499  $
2,590  $

3,642  $
499  $
-  $

1,630  $
499  $
6,034  $

3,567  $
499  $
-  $

1,451  $
499  $
-  $

11,289  $
499  $
968  $

3,336  $
499  $
-  $

5,778  $
499  $
1,133  $

1,677  $
674  $
2,194  $

44,062
6,163
18,398

Subtotal Irrigation	$	4,208  $	7,446  $	4,070  $	6,034  $	4,141  $	8,163  $	4,066  $	1,950  $	12,756  $	3,835  $	7,410  $	4,545  $	68,622

Lakes & Fountains
Aquatic Maintenance
Fountain Service Repairs & Maintenance

$	455  $
$	6,285  $

455  $
300  $

455  $
700  $

455  $
203  $

455  $
400  $

455  $
480  $

955  $
-  $

455  $
-  $

480  $
480  $

480  $
-  $

480  $
-  $

-  $
1,876  $

5,580
10,725

Subtotal Lakes & Fountains	$	6,740  $	755  $	1,155  $	658  $	855  $	935  $	955  $	455  $	960  $	480  $	480  $	1,876  $	16,305

Landscaping
Landscaping Contracted Services
Additional Landscaping Repairs & Maintenance Entrance Pot Plant Replacement
Mulch

Subtotal Landscaping	$	8,331  $	17,337  $	6,373  $	10,721  $	7,284  $	9,375  $	25,701  $	7,337  $	6,933  $	7,847  $	6,442  $	6,602  $  120,282

Palm Tree Maintenance Oak Tree Maintenance

$	6,284  $
$	1,165  $
$	132  $
$	-  $
$	-  $
$	750  $

6,284  $
2,362  $
1,691  $
7,000  $
-  $
-  $

6,284  $
-  $
89  $
-  $
-  $
-  $

6,284  $
500  $
-  $
-  $
-  $
3,938  $

6,284  $
750  $
-  $
-  $
250  $
-  $

6,284  $
2,491  $
600  $
-  $
-  $
-  $

6,371  $
350  $
205  $
-  $
18,775  $
-  $

6,371  $
261  $
-  $
-  $
705  $
-  $

6,448  $
485  $
-  $
-  $
-  $
-  $

6,447  $
400  $
1,000  $
-  $
-  $
-  $

6,442  $
-  $
-  $
-  $
-  $
-  $

6,452  $
-  $
150  $
-  $
-  $
-  $

76,233
8,764
3,868
7,000
19,730
4,688

Common Areas, Right of Ways & Perimeter Walls
Street Light Repairs & Maintenance
Entrance Vehicular Gates Repairs & Maintenance Pedestrian Entry Gates & Walls Maintenance Common Area Repairs & Maintenance
Sidewalk Cleaning

$	-  $
$	-  $
$	-  $
$	883  $
$	7,997  $

-  $
93  $
-  $
2,526  $
-  $

320  $
3,240  $
-  $
2,279  $
-  $

3,550  $
-  $
2,200  $
200  $
-  $

-  $
-  $
1,200  $
2,058  $
-  $

-  $
-  $
-  $
494  $
12,000  $

125  $
-  $
-  $
800  $
2,300  $

-  $
2,344  $
-  $
850  $
-  $

3,010  $
-  $
-  $
2,742  $
-  $

-  $
-  $
-  $
1,901  $
-  $

-  $
-  $
-  $
1,665  $
-  $

-  $	7,005
-  $	5,678
-  $	3,400
-  $	16,398
-  $	22,297

Subtotal Common Areas, Right of Ways & Perimeter Walls	$	8,880  $	2,619  $	5,839  $	5,950  $	3,258  $	12,494  $	3,225  $	3,194  $	5,752  $	1,901  $	1,665  $	-  $	54,777

Security Monitoring Services
Fire Detection Services Access Control Services Intrusion Services
Security Monitoring Repairs & Maintenance

$	172  $
$	206  $
$	116  $
$	1,400  $

172  $
206  $
116  $
59  $

172  $
206  $
116  $
-  $

172  $
206  $
116  $
188  $

172  $
206  $
116  $
59  $

172  $
206  $
116  $
-  $

179  $
214  $
131  $
-  $

179  $
214  $
131  $
-  $

179  $
214  $
131  $
-  $

179  $
214  $
131  $
59  $

179  $
214  $
131  $
59  $

299  $
214  $
131  $
-  $

2,224
2,525
1,483
1,824

Subtotal Security Monitoring Services	$	1,895  $	554  $	495  $	683  $	554  $	495  $	524  $	524  $	524  $	583  $	583  $	644  $	8,056

Utilities

Subtotal Utilities	$	3,657  $	4,360  $	3,902  $	4,238  $	559  $	8,003  $	4,343  $	4,781  $	4,422  $	4,306  $	4,914  $	3,525  $	51,010

Electric Services Telephone, Fax & Internet Water & Sewer Services Gate Kiosk Internet Services

$	3,118  $
$	239  $
$	109  $
$	190  $

3,442  $
239  $
489  $
190  $

3,345  $
274  $
93  $
190  $

3,684  $
274  $
90  $
190  $

-  $
274  $
94  $
190  $

7,438  $
286  $
90  $
190  $

3,646  $
286  $
221  $
190  $

4,115  $
286  $
190  $
190  $

3,611  $
286  $
335  $
190  $

3,625  $
286  $
205  $
190  $

4,053  $
286  $
385  $
190  $

2,861  $
286  $
188  $
190  $

42,938
3,304
2,489
2,280

Other
Contingency/Miscellaneous Expense

$	-  $

1,497  $

-  $	-  $

1,000  $	-  $

-  $	145  $

-  $	395  $

200  $

-  $	3,238

Subtotal Other	$	-  $	1,497  $	-  $	-  $	1,000  $	-  $	-  $	145  $	-  $	395  $	200  $	-  $	3,238

Total Expenditures	$	114,787  $	54,679  $	45,695  $	51,886  $	38,240  $	56,323  $	68,310  $	44,901  $	53,782  $	33,857  $	43,889  $	36,564  $  642,914

Excess Revenues (Expenditures)	$	(53,309) $	59,060  $	452,599  $	(22,635) $	(29,804) $	(45,753) $	(59,320) $	(30,660) $	(51,340) $	(32,211) $	(43,888) $	(36,564) $  106,172

Other Financing Sources/Uses:

Disaster Reserve Transfer Out

$	-  $

-  $	-  $	-  $

-  $	-  $

-  $	-  $

-  $	(25,000) $

-  $	-  $

(25,000)

Capital Reserve Transfer Out

$	-  $

-  $	-  $	-  $

-  $	-  $

(54,524) $	-  $

-  $	-  $

-  $	-  $

(54,524)

Roadway Reserve Transfer Out

$	(50,000) $

-  $	-  $	-  $

-  $	-  $

(50,000) $	-  $

-  $	-  $

-  $	-

$  (100,000)

Total Other Financing Sources/Uses	$	(50,000) $	-  $	-  $	-  $	-  $	-  $	(104,524) $	-  $	-  $	(25,000) $	-  $	-  $  (179,524)

Net Change in Fund Balance	$	(103,309) $	59,060  $	452,599  $	(22,635) $	(29,804) $	(45,753) $	(163,844) $	(30,660) $	(51,340) $	(57,211) $	(43,888) $	(36,564) $  (73,352)

Montecito
Community Development District Long Term Debt Summary

SERIES 2022, SPECIAL ASSESSMENT REFUNDING BONDS	
INTEREST RATES:	3.140%		
MATURITY DATE: RESERVE DEFINITION:
RESERVE REQUIREMENT:	5/1/2037
10% MAXIMUM ANNUAL DEBT SERVICE
$31,593		
RESERVE BALANCE:	$31,682		
BONDS OUTSTANDING - 05/06/2022		$3,755,000	
CURRENT BONDS OUTSTANDING		$3,755,000	

Montecito

	Gross Assessments	$	706,352.00	$	414,900.00	$  1,121,252.00	
	Net Assessments	$	663,970.88	$	390,006.00	$  1,053,976.88	
ON ROLL ASSESSMENTS		
63.00%	
37.00%	
100.00%	

Community Development District Special Assessment Receipt Schedule Fiscal Year 2022

Date	
Distribution	
Gross Amount	
Commissions	
Discount/Penalty	
Interest	
Net Receipts	
O&M Portion	Series 2006 Debt Service	
Total	

11/10/21	
ACH	
$13,290.34	
($253.04)	
($638.55)	
$0.00	
$12,398.75	
$7,810.81	
$4,587.94	
$12,398.75	
11/23/21	ACH	$176,679.61	($3,392.72)	($7,043.61)	$0.00	$166,243.28	$104,727.82	$61,515.46	$166,243.28	
12/08/21	ACH	$806,158.81	($15,478.24)	($32,246.58)	$0.00	$758,433.99	$477,788.55	$280,645.44	$758,433.99	
12/21/21	ACH	$33,839.89	($653.26)	($1,176.86)	$0.00	$32,009.77	$20,165.11	$11,844.66	$32,009.77	
01/11/22	ACH	$48,117.79	($933.48)	($1,443.61)	$0.00	$45,740.70	$28,815.14	$16,925.56	$45,740.70	
02/09/22	ACH	$10,506.18	($232.02)	($218.20)	$0.00	$10,055.96	$6,334.93	$3,721.03	$10,055.96	
03/09/22	ACH	$15,355.17	($304.04)	($153.56)	$0.00	$14,897.57	$9,384.98	$5,512.59	$14,897.57	
04/12/22	ACH	$12,455.30	($249.35)	$0.00	$0.00	$12,205.95	$7,689.35	$4,516.60	$12,205.95	
05/10/22	ACH	$2,424.50	($49.95)	$0.00	$72.74	$2,447.29	$1,541.71	$905.58	$2,447.29	
06/16/22	ACH	$2,424.50	($49.94)	$0.00	$72.74	$2,447.30	$1,541.72	$905.58	$2,447.30	
	TOTAL	$	1,121,252.09	$	(21,596.04)	$	(42,920.97)	$	145.48	$  1,056,880.56	$	665,800.12	$	391,080.44	$  1,056,880.56	

100%
0

Net Percent Collected Balance Remaining to Collect

Appendix A: Utility Chart
$3,500.00

$3,000.00

$2,500.00

$2,000.00

$1,500.00

$1,000.00

$500.00

$-
Oct-21	Nov-21

Dec-21	Jan-22	Feb-22		Mar-22		Apr-22	May-22	Jun-22	Jul-22	Aug-22	Sep-22 Power	Water	Cable/Internet

$12,000

Appendix B: Maintenance Chart

$10,000

$8,000

$6,000

$4,000

$2,000

$-
Oct-21

Nov-21

Dec-21

Jan-22

Feb-22

Mar-22

Apr-22

May-22

Jun-22

Jul-22

Aug-22

Sep-22

Landscape Contracted Services	Additional Landscape Repairs & Maintenance	Irrigation Repairs & Maintenance	Hoover Pumps Repairs & Maintenance	Entrance Vehicular Gates Repairs & Maintenance	Credit Card

Audit Committee Meeting

Section III

Section A

MONTECITO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Year 2022
Brevard County, Florida

Instructions to Proposers

SECTION 1. DUE DATE. Sealed proposals must be received no later than Friday, November 25, 2022 at 5:00 p.m., at the offices of Governmental Management Services – Central Florida, LLC, Attn: Jeremy LeBrun, District Manager, 219 East Livingston Street, Orlando, Florida 32801. Proposals will be publicly opened at that time.

Section 2. Familiarity with the Law. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

Section 3. Qualifications of Proposer. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

Section 4. Submission of Only One Proposal. Proposers shall be disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) original hard copy and one (1) electronic copy of the Proposal Documents, and other requested attachments, at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Montecito Community Development District” on the face of it.

Section 6. Modification and Withdrawal. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days.

Section 7. Proposal Documents. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

Section 8. Proposal. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

Section 9. Basis of Award/Right to Reject. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

Section 10. Contract Award. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

Section 11. Limitation of Liability. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law.

Section 12. Miscellaneous. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include résumés for each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing	levels, including résumés with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

The lump sum cost of the provision of the services under the proposal for Fiscal Year 2022, plus the lump sum cost of four (4) annual renewals.
Provide a proposed schedule for performance of the audit.

Section 13. Protests. In accordance with the District’s Rules of Procedure, any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) calendar hours (excluding Saturday, Sunday, and state holidays) after the receipt of the Proposal Documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturday, Sunday, and state holidays) after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Proposal Documents.

Section 14. Evaluation of Proposals. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

MONTECITO COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION EVALUATION CRITERIA

Ability of Personnel.	(20 Points)

(E.g., geographic location of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.)

Proposer’s Experience.	(20 Points)

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other community development districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work.	(20 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services.	(20 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required.

Price.	(20 Points)

Points will be awarded based upon the lowest total proposal for rendering the services and the reasonableness of the proposal.

TOTAL	(100 Points)

Section B

MONTECITO COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES

The Montecito Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the fiscal year ending September 30, 2022, with an option for four (4) additional annual renewals. The District is a local unit of special-purpose government created under Chapter 190, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District is located in the City of Satellite Beach, Brevard County, Florida. The District currently has an operating budget of approximately $ 863,748. The final contract will require that, among other things, the audit for the fiscal year ending September 30, 2022, be completed no later than June 1, 2023.

Each auditing entity submitting a proposal must be authorized to do business in Florida; hold all applicable state and federal professional licenses in good standing, including but not limited to a license under Chapter 473, Florida Statutes, and be qualified to conduct audits in accordance with “Government Auditing Standards”, as adopted by the Florida Board of Accountancy. Audits shall be conducted in accordance with Florida law and particularly section 218.39, Florida Statutes, and the rules of the Florida Auditor General.

Proposal packages, which include evaluation criteria and instructions to proposers, are available from the District Manager at the address and telephone number listed below.

Proposers must provide one (1) original hard copy and one (1) electronic copy of their proposal to Governmental Management Services – Central Florida, LLC Attn: Jeremy LeBrun, District Manager, 219 East Livingston Street, Orlando, Florida 32801, in an envelope marked on the outside “Auditing Services – Montecito Community Development District.”

Proposals must be received by 5:00 PM on Friday, November 25, 2022, at the office address listed above. Proposals received after this time will not be eligible for consideration. Please direct all questions regarding this Notice to the District Manager who can be reached at (407) 841-5524.

Jeremy LeBrun, District Manager
Governmental Management Services – Central Florida, LLC