District Updates

The purpose of this page is to show you recent updates about the community over the last 4 weeks. To look back further at a specific topic please select a category on the District Facilities Supervisor Reports page.

If you are looking for recent email communications that were sent, please visit the District Communications Archive.

If you are looking for the most recent documents posted, please visit the All Documents page.

If you are looking for additional information on upcoming, in progress or recently completed Capital Improvement Projects, please visit the Capital Improvement Projects page.

Clubhouse & Fitness Center

Report Clubhouse & Fitness Center Notes
10-22-2021

STATUS of TREADMILL :Unfortunately the new deck that was ordered from planet fitness will be delayed several days as this item is on back order. Once the deck becomes available it will be installed. If the deck takes several weeks to become available the Tech Mike communicated to me that the old deck could be used until the new deck comes in. He said that he could actually utilize the old deck temporarily without damaging the new stride belt. All of the other parts that were ordered came in and could be installed soon as his schedule allows. He is optimistic that the deck could be available by mid week next week 10/27.

10-15-2021

I contacted Browns Fitness Services LLC on 10-13-21 TREADMILL OUT of ORDER : Scope of work; One of the two treadmills that we have available in the fitness room has shown wear & tear on the walking belt and walking deck. This deck has been flipped once already, which means that a new deck to be replaced when the new sriding belt is installed. There are seat pads and roller pads in need of replacement, I had Mike of BFS asses these worn seat covers and replace accordingly. Everthing was itemized and a written proposal / quote was sent over and the necessary parts were ordered. The authorization to perform this scope of work was granted by our District Manager Jason Showe on 10-13-21, I approved and signed the Estimate / quote per his instruction The treadmill that is OUT of ORDER has been taken out of service and deemed unsafe to operate until the necessary repairs are made. Signage and caution tape have been put into place to keep this piece of equipment from being used, Per Randy McGrath (DFS) Photos of Treadmill OUT of ORDER fitness room

Attachments:
IMG_1663.jpg
IMG_1664.jpg Attachments:
Quote 2872 Montecito ( gym equip repairs).pdf

09-24-2021

Nothing to report at this time.

09-17-2021

The Clubhouse main front wooden door was evaluated by vendor, and a scope of work was determined on bringing the door back to original condition. The vendor's schedule is full at this time and he explained that he'll be able to perform the necessary conditioning and resealing the weather beaten areas caused by the elements / rainfall / sun damage, sometime within the next 2 weeks he'll handle this task. ASAP.

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Pool & Pool Deck

Report Pool & Pool Deck Notes
10-22-2021

Remove the broken peices of (4) scupper grates, and installed new grates as needed. I had purchased extra grate assemblies to have as a stock item, because these grates are difficult to find. I'm not certain how much longer that these parts will be available, I purchased for stock purpose

10-15-2021

A represenative Kevin Bak of Surfside Pavers Inc. came out and inspected the East side of the pool deck, where there uneven floor paver blocks. I also showed him to inspect the paver blocks along North side where the display fountains are located that are uneven. His recomendation is to remove several rows of paver blocks in these areas to determine what is causing these paver blocks to be uneven. He also measured up the walkway/ pathway from the Clubhouse grassy area and mulch area along the side of 750 Ventura Drive rear, to the CDD hedge before the Ventura Drive sidewalk. Surfside Pavers Inc. will be sending us a quote / proposal to install a paver walkway length 73'5 X 3.5 wide. Color Harvest Blend.

09-24-2021

The pool pump quit functioning on 09-22-21. kept tripping the circuit breaker each time that it was energized. I contacted Mike the Tech from American Pump Company, and they're scheduled to be out on Friday morning 09-24-2021 to troubleshoot pool pump issues. I CLOSED the pool because the pool is not circulating the water. POSTED that the pool is temporarily OUT OF ORDER until repairs can be made. Per Randy McGrath (DFS). 09-22-2021. STATUS REPORT : I made contact this morning with Mike (American Pump Company) at 9:00 am, Mike informed me that his schedule was slightly backed up, but would be out ASAP. As of 12:00 pm. the Tech Mike of American Pump had not arrived yet, It seems that every vendor is having back logged issues. This makes it challenging to perform my duties ,as I find myself at the mercy of the vendor's schedules. We're in a waiting / holding pattern, not by design. I just spoke to Mike the Tech from American Pump Company and he'll be arriving at 4:30 pm. to check out the pump motor / troubleshoot issues. Checked the service Amps @34 rated for 39 Amps . Found GFI breaker weak causing breaker to continuosly trip on start up. Change out the GFI and pump motor is now up and running. The pool system will need to operate overnight, all night to circulate the pool water to clears up cloudy appearance. I'll check the water condition in the morning to make determination whether the pool is safe to swim.

09-17-2021

The umbrella that was getting new frame and tie strings repaired was put back in service today 09-17-2021. There was a concern of eneven pavers at the East end of pool deck in the area of 3' & 4'depth indicators. a repesenative from Surfside pavers is going to stop by sometime tomorrow to inspect and give quote for repair,. 09-17-21.

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Irrigation

Report Irrigation Notes
10-22-2021

Repair was made 10/18 at 3:00 pm. at 724 Simeon Drive per instructions by Randy McGrath (DFS) This was a HOA issue, LeLand did not respond

10-15-2021

There was a mainline break reported at 604 Mission Bay Drive. Paradise Irrigation Dept. dug up and located the leak and made the repair. Pump Station #1 is now back on and now watering as of 10-14-21.

09-24-2021

Nothing to report at this time.

09-17-2021

Nothing to report at this time.

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Landscaping & Lighting

Report Landscaping & Lighting Notes
10-22-2021

Nothing to report at this time.

10-15-2021

Gault Electric Company LLC came out on Monday 09-27-21, After troubleshooting the street light outage from the 100 block of Redondo Drive to around the corner at the 684 Carlsbad Drive. They found that this series of street lights were OUT of ORDER becauseof a badly corroded buss bar / bad breaker in the power supply J-BOX, not allowing the power to feed these street lights. Due to the extent of corrosion, the recommendation to replace the entire BUSS BAR connections and breakers where needed on the power panel whithin this particular Junction box. The Tech Jammie Gault of Gault Electric Company LLC made temporary repairs in order to put this series of lights back in service. Gault Electric Company LLC is scheduled to come back on Wednesday 09-29-21 to install the necessary components BUSS-BAR assembly and replace any or all of the breakers with-in this power panel as needed. Unfortunately the salt air causes this electrolysis issue, and we must follow the recommendation of the vendor to replace the corroded BUSS-BAR. Per Randy McGrath (DFS). This power panel was installed by Gault Electric LLC on or about 09-29-2021, while I was away on vacation. I followed up on this day 10-11-2021 and this scope of work has been completed. This particular ticket had been duplicated, this issue has been rectified. Per Randy McGrath (DFS)

09-24-2021

We recieved a report that the street light at or around 74 Redondo Drive was OUT of ORDER. 09-20-21. Check out this malfunction and determinded that this series of street lights from 684 Carlsbad Drive around the corner of Redondo Drive, almost to 100 block North side of Redondo Drive not functioning. I contacted Gault Electric Company LLC and generated a work order. They explained they'll try to be out ASAP, but we're on their schedule for later in the week ,if not sooner. Per Randy McGrath (DFS). STATUS REPORT : Gault Electric Company LLC was supposed to be out here at the Montecito Community today. Due to their heavy work load, and back logged schedule, they informed me that their earliest availability would be Monday 09-27-2021, for them to come out and make the necessary repairs to the outage of street lights not functioning on Redondo Drive, and Carlsbad Drive, They appoligized for the inconvenience. Per Randy McGrath (DFS).

09-17-2021

The street lights being refurbished in the townhome section of Carlsbad Drive, Redondo Drive, Clemente Drive and started on Simeon Drive looks quite nice.

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Lakes

Report Lake Notes
10-22-2021

Nothing to report at this time.

10-15-2021

The samples were taken from all of the lakes and Artisan wells. The samples were tested and recorded 10-12-21 The report back from Mike Knapp is the TDS levels have stabilized somewhat.

09-24-2021

Nothing to report at this time.

09-17-2021

Nothing to report at this time.

View All Lake Reports

Lake Fountains

Report Lake Fountains Notes
10-22-2021

Cascade Fountain Company came out mid morning 10-20-21 and installed the new pump & new motor. They also installed a new 12" X 12" control box that houses the capacitors, and relays for the Lake Pacifica fountain. Pick up and hand deliver this T104 Timer for the Lake Pacifica Fountain to Vendor tech Johnathan of Cascade Fountain Company as needed. Per Randy McGrath (DFS).on 10-20-21 at 4:30 pm.

The fountain at Lake Pacifica is now back in service after a long wait on parts, I've asked the vendor to send us a quote for a fountain pump & a new fountain motor to perhaps entertaining keeping spare parts. I ask, what type of shelf life the moror would have by sitting in storage, he explained that as long as the motor stays inside of the box and not opened, that the only flaw to that is the warranty / service date would be a factor if and when the motor would actually be put into service. There is always a catch 22. Cascade Fountain Company will send us a quote on the parts any way, so we have that information. next day STATUS, Per Randy McGrath (DFS).10-21-21 9:00 am. Evedently the placement of the fountain was not put back in the previous location because the blocking that balasted the fountain had moved / changed from the wind shift and water levels changing from the irrigation usage of the water from this Lake Pacifica. It moved from the original position, and therefore Cascade Fountain was notified and they will come out Monday or Tuesday 10/25 or 10/26 of next week to reposition the fountain to it's previous position before the maintenance procedure took place. This was a honest mishap and it will be put back where it belongs. Sorry for any misunderstanding.

10-15-2021

UPDATE STATUS :I contacted and spoke with Johnathan of Cascade Fountain Company yesterday 10-11-21. on the status of the Lake Pacifica fountain. They have received the fountain motor, but we are in a waiting pattern for the delivery of the fountain pumping unit. Unfortunately we are at the mercy of the supplier. NOTE : After speaking with the Tech Johnathan he explained that very seldom do both components (MOTOR & PUMP) go bad at the same time. That is are dilema, we have the motor, and we're waiting on the pumping unit. As soon as this part becomes available Cascade Fountain Company will be out to install both items MOTOR & PUMP. Per Randy McGrath (DFS). 10-12-21. We are continuing to wait on parts, we're at the mercy of the supplier. 10-15-21. SPIES Came out and replaced 3/4 Hp submersible pump at the exit of Shearwater Parkway. Because the basins of these fountains leak down rapidly it was recomended by the Tech John of SPIES, that we pour masonite at the bottom floors of these 4 basins to stop the leakdown of water from these basin reservoirs. SPIES will be sending us a quote / proposal to perform this scope of work.

09-24-2021

Cascade Fountain Company came out today 09-22-2021, and installed the electrical J-Box with all of the new components, relays / capacitors,/ and necessary hardware. We now have new motor, new pump assembly, new timer assembly, new start up capacitors, new start-up relays, and new weatherproof J-Box housing for the components. Lake Coquina fountain is now fully functional and back in service 09-22-2021. Per Randy McGrath (DFS). STATUS REPORT : Lake Pacifica, Unfortunately the pump assembly and the control J-Box have not been made available and we're at the mercy of the supplier. The parts should be here any day now, not sure when. 09-22-2021. ASAP Per Randy McGrath (DFS).

09-17-2021

Lake Coquina Fountain, Update STATUS report: The motor, pump assembly, and timer assembly were installed on Lake Coquina fountain 09-14-2021. Unfortunately the hardware / gaskets of the junction box were compromised, allowing moisture to breach the interior of electrical J-Box and it's components, causing component damage internally. I spoke with the tech Johnathan of Cascade Fountain Company, he appoligized and explained to me that the complete J-Box with all new components / relays / capacitors and necessary hardware is being flown in from out of state and will be available for installation on Monday September 20,2021. We're at the mercy of the supplier once again. Per Randy McGrath (DFS). 09-16-2021 Lake Pacifica STATUS Report: The new motor / pump have come in and will be installed ASAP. The Tech Johnatan of Cascade Fountain Company explained to me that we have the same scenario with the junction box hardware failure, therefore allowing moisture to breach the interior of J-Box and it's compontents. A new J-Box has been ordered and upon availability it will be installed. Once the Lake Coquina Fountain is completed, the work will begin on Lake Pacifica, all of the parts will be in hand with the Cascade Fountain Company Tech's, ready to go forward with the repairs & replacement of parts as needed. Unfortunately, this scope of work will be conducted earl next week September 20,21, 2021. Per Randy McGrath (DFS). 09-16-2021. The exit fountain at Shearwater on Palisades exit STATUS : Continuing to wait on parts from SPIES Fountain & Pool Company. When the parts become available the fountain will be put back in service.

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Gates & Walls

Report Gates & Walls Notes
10-22-2021

Nothing to report at this time.

10-15-2021

Nothing to report at this time.

09-24-2021

Repairs were made on this East pedestrian gate on 09-21-2021 I purchased the handle and necessary wardware for this application and made the repairs. I closed this ticket out the same day that I purchased materials. I'm not certain why? this ticket never closed, but this job was completed 09-21-2021. Per Randy McGrath (DFS). I also had a video sent to me of the North side pedestrian gate at Palisade Drive latch assembly not releasing the gate. I troubleshooted this issue and found that due to lack of lubrication the latch assembly was not releasing the gate door. I lubricated the latch and continuosly worked the latch loose for smoother operation. Check operation, A-okay now. Touch up painted the handle & hardware as needed. The North side Palisades pedestrian gate is now fully funcional. These Pedestrian gates are in need of refurbishment.

09-17-2021

Nothing to report at this time.

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Streets & Sidewalks

Report Streets & Sidewalks Notes
10-22-2021

Nothing to report at this time.

10-15-2021

Don Boe concrete continues to pour sidewalk pads were needed and have been busy grinding down potential trip hazards in the sidewalks of the Community.

09-24-2021

Nothing to report at this time.

09-17-2021

Nothing to report at this time.

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Playground

Report Playground Notes
10-22-2021

Safety inspected of the playground, I found that the sliding board supports had exposed rust on the surface. Sanded the rust areas and painted tan color as needed. Per Randy McGrath (DFS) 10-19-21

10-15-2021

Nothing to report at this time.

09-24-2021

Nothing to report at this time.

09-17-2021

Nothing to report at this time.

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Other Areas

Report Other Notes
10-22-2021

Nothing to report at this time.

10-15-2021

Modern Security has been out here at the Clubhouse and installed several additional security cameras concentrating on ares of concern. The front parking lots, east side of Clubhouse area pool equipment, and a panoramic view if the Playground. I have noticed that there are two cameras not displaying clear visuals at both entrance gates coming in off of Shearwater Parkway & off of South Patrick. Blurry?? The vendor that reconditioned the Clubhouse front door will be out on 10/27 to pressure wash the ceilings of front entryways and treating and conditioning / sealing front door. He will also be taking a look as to what can be done to recondition the pool table top wood of the pool table. The Satellite Beach Fire Rescue came on 10-14-21 and Reinspect that our fire extinguishers were current and we passed the inspection.

09-24-2021

The design of the pedestrian gates has been an issue as the design of the gate supports being inadequate to carry the weight of the gates. The latch assemblies have been destroyed and done damage where the latch es are attatched to the gates as shown in the group of photos. Even though the gate control arms have helped with the slamming issues as the gate comes to rest. The damage to the gates has already been done already. I beleive it's time make strides to revamp the pedestrian gates situation, to find a vendor, take quotes and remedy this problem.

09-17-2021

4 Hibiscus plants, 10 floridians pentas, 2 bags of topsoil, and pest control (Sevin) name of the insecticide. One of the hibiscus plants was lost to infestation of (NAVY WORMS). Remove damaged plants and treat the soil with insecticide sevin. Replant new hibiscus plants in potter and fertilize accordingly. Remove damaged plants in front of the shed, treat soil, and replant floridian pentas, fertilize, complete. Per Randy McGrath (DFS).

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Last 5 Updated Documents

Last Updated

File Date
1.September 2021 Invoices10-20-2021 7:56 am
2.October 2021 Meeting Agenda10-18-2021 14:56 pm
3.August 2021 Invoices09-22-2021 14:06 pm
4.September 2021 Meeting Agenda09-21-2021 13:38 pm
5.July 2021 Invoices08-22-2021 14:05 pm